Top 7 Executive legal assistant Jobs in Lewiston Me

Executive Legal Assistant
Malloy/Bell —Auburn, ME
- $32 - $37 an hour
- Microsoft Excel
- Research
- Mid-level
Quick Apply
Jud Adm Asst To The Trial Courts (#465)
State of Maine Judicial Branch —Lewiston, ME
- $24.12 - $32.65 an hour
- Online Application
- English
- Mid-level
- Office
- Paid parental leave
- Paid holidays
House Manager & Personal Assistant
Sage Haus —Yarmouth, ME
- $30 - $35 an hour
- Email
- Background check
- Research
- Mid-level
- Mileage reimbursement
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SC/VB Assistant Clerk (#621)
State of Maine Judicial Branch —Lewiston, ME
- $21.41 - $28.96 an hour
- Online Application
- Hybrid work
- Writing skills
- Basic math
- Research
- Paid parental leave
- Paid holidays
Legal Trial Assistant, District Attorney's Office
Androscoggin County —Lewiston, ME
- $20.92 - $23.55 an hour
- Full-time
- Mid-level
- Front desk
- Typing
- Free parking
- Wellness program
Quick Apply
4d
Trial Attorney
Bernard Law Group, PLLC —United States
- $100,000 - $200,000 a year
- Full-time
- Remote
- Mid-level
- AD&D insurance
- Health insurance
Quick Apply
Fire Sprinkler Fitter Foreman (TRAVELING)
North American Fire Protection —United States
- $30 - $40 an hour
- Overtime
- Background check
- Mechanic experience
- Construction site
- Profit sharing
- Paid training
Quick Apply

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Jud Adm Asst To The Trial Courts (#465)
State of Maine Judicial Branch —Lewiston, ME
This may include: opening and distributing mail addressed to Judicial Officers, screening and answering incoming telephone calls, and providing general…
$24.12 - $32.65 an hour
SC/VB Assistant Clerk (#621)
State of Maine Judicial Branch —Lewiston, ME
Effectively uses telephone system, Brightmetrics, and CallTracker software to maintain coverage for all incoming lines, to manage and fully resolve a high…
$21.41 - $28.96 an hour

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CNA (Certified Nursing Assistant)
Mount Vernon Health Care Center —Mount Vernon, OH
Unlimited Assistance: Receive unlimited support for legal, financial, childcare, elder care, and more—designed to support your personal and family well-being.
$18 - $20 an hour
Quick Apply
8d
Executive Assistant
National Church Residences —Dublin, OH
Responsible for answering and returning telephone calls to the General Counsel and the legal department 800-number. Prepare and review expense reports.
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6d

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executive legal assistant jobs near lewiston me

Executive Legal Assistant

Malloy/Bell
Auburn, ME

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Job Details

$32 - $37 an hour

Qualifications

Research

Full Job Description

Malloy/Bell is seeking an experienced Executive Legal Assistant to become a key member of our team in Auburn, Maine.

We are a growing law firm serving individuals, families, and businesses in matters involving business and commercial transactions, real estate, estate planning, probate, and related legal needs. We are building a modern, high-touch practice centered on excellent legal work, responsive client service, and strong systems.

We are looking for an experienced administrative professional who takes genuine satisfaction in making things run well.

This is not simply a front-desk position or an entry-level legal assistant role. The person we hire will be a trusted operational partner to our attorneys, paralegals, and firm leadership—someone who anticipates needs, keeps details from falling through the cracks, and takes ownership of administrative work from beginning to end.

Compensation:

$32 - $37 hourly

Responsibilities:

What You'll Do

Your responsibilities will include:

Manage attorney calendars, scheduling, and day-to-day coordination.
Communicate professionally with clients by telephone, email, and in person.
Coordinate client meetings, document signings, follow-ups, and administrative next steps.
Open and maintain client matters and keep electronic and physical files organized.
Maintain accurate client, contact, matter, and entity information in Clio and other firm systems.
Assist with business entity administration, including annual reports and recurring corporate filings.
Track payments, approvals, signatures, filing status, and outstanding client items.
Assist with billing, retainers, and payment-related administrative follow-up.
Prepare, scan, save, organize, and retrieve documents and correspondence.
Support attorneys and paralegals with document gathering, administrative research, and matter preparation.
Help maintain and improve recurring workflows, templates, checklists, and administrative systems.
Anticipate what needs to happen next and help keep attorneys, clients, and matters moving.

Qualifications:

Who We're Looking For:

You may have worked as an executive assistant, experienced legal assistant, senior administrative professional, office administrator, or in another role requiring you to keep busy professionals and complicated workflows organized.

Prior law firm or comparable professional services experience is preferred.

More important than a particular job title, we are looking for someone who brings:

Several years of progressively responsible administrative experience.
Exceptional organization and attention to detail.
Strong follow-through and a demonstrated ability to carry assignments through completion.
Good judgment about priorities, urgency, communication, and when to ask questions.
Professional and confident client service skills.
Strong technology skills and comfort working with Microsoft Word, Excel, Adobe, databases, templates, shared files, and modern office systems.
The ability to manage multiple priorities without losing track of details.
Discretion and sound judgment when handling confidential information.
A calm, practical approach in a busy professional environment.
A willingness to take ownership, solve problems, and help the team succeed.

Experience with Clio or other law-practice-management software is helpful but not required. An ability and willingness to learn new technology is essential.

About Company

Why Malloy/Bell?

We are building a modern, high-touch Maine law firm through the merger of two successful solo attorney practices. We have a strong base of business, real estate, estate planning, entity formation, and merger/acquisition work.

We care about quality, responsiveness, and doing excellent work without accepting needless chaos or outdated ways of working.

We are in an important growth stage and are investing in the right people, systems, and structure to support that growth.

Our small team manages a practice that is the size of many larger firms, and we are looking for "A" players who are willing to put in the hard work to get the job done with a sense of urgency and who will be well compensated for their effort.

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Refine Your Search

executive legal assistant jobs in lewiston me

Executive Legal Assistant

Jud Adm Asst To The Trial Courts (#465)

House Manager & Personal Assistant

SC/VB Assistant Clerk (#621)

Legal Trial Assistant, District Attorney's Office

Trial Attorney

Fire Sprinkler Fitter Foreman (TRAVELING)

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