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Executive Assistant to the CEO

GAMECOCK CLUB -
Columbia, SC

Quick Apply

Job Details

Full-time
$50,000 - $60,000 a year
12 days ago

Qualifications

Student supervision
Staff supervision
Correspondence management
Confidential information handling
Office activity coordination
Business travel arrangements
Team supervision
Funder relationship management
Academic institution experience
Operations coordination planning
Filing
Executive administrative support
Collaboration with board members
Research
Expense reports
Bachelor's degree
Task prioritization
Decision making
Donor communication management
Mail management
Fundraising
Experience at colleges/universities
Productivity software
Managing executive calendars
Senior level
Non-profit experience
Leadership
Communication skills
Board relations
Custom report preparation

Full Job Description

Position Description

Job Purpose

Plans, coordinates, and performs complex administrative, executive support, and business management duties for the Chief Executive Officer of the Gamecock Club. Serves as the primary point of contact for the CEO’s office while ensuring effective communication, organization, and coordination with Gamecock Club staff, University leadership, donors, Board members, and external stakeholders.

Knowledge, Skills & Abilities:

Exceptional organizational and time management skills.
Ability to exercise sound judgment, professionalism, discretion, and confidentiality.
Strong written and verbal communication skills.
Ability to prioritize multiple competing priorities in a fast-paced environment.
Strong proficiency with Microsoft Office Suite and other business software.
Ability to build and maintain effective working relationships with donors, University leadership, Board members, staff, and external constituents.
Knowledge of fundraising operations, donor stewardship, and collegiate athletics is preferred.

Supervisory Responsibilities

May supervise interns, student employees, or temporary staff as assigned

Guidelines and Supervision

Works independently with minimal supervision while exercising a high degree of initiative, judgment, and discretion. Maintains strict confidentiality regarding executive matters, personnel issues, donor information, and Board activities.

Essential Job Duties:

Executive Office Management:

Manage the daily operations of the CEO’s office. Coordinate, draft, review, and distribute executive correspondence. Anticipate the CEO’s needs by preparing briefing materials, reports, presentations, agendas, and background information for meetings, donor visits, Board meetings, and University functions. Review incoming correspondence and communications, responding independently when appropriate while ensuring urgent matters receive the CEO’s attention.

Calendar, Travel and Meeting Coordination:

Manage the CEO’s complex calendar, scheduling internal and external meetings, donor visits, speaking engagements, and travel. Coordinate all travel arrangements, itineraries, expense reports, and reimbursement documentation. Ensure the CEO is fully prepared with meeting materials, research, and logistical support.

Donor and Executive Relations:

Serve as a liaison between the CEO’s office and the Gamecock Club Board of Directors, University leadership, Athletics Department, major donors, Gamecock Club members, volunteers, and external partners. Maintain professionalism while representing the CEO with members, donors, campus leadership, coaches, staff, and the public.

Confidential Projects and Strategic Support:

Assist the CEO with special projects, research initiatives, strategic planning efforts, and confidential assignments. Gather information, prepare reports, and make recommendations to support executive decision-making.

Administrative Operations:

Maintain confidential files, records, contracts, Board documents, and executive correspondence. Coordinate office operations and supervise interns or temporary staff as assigned. Perform other duties as assigned to support the CEO and Gamecock Club leadership.

Minimum Required Education and Experience:

Requires a bachelor’s degree and three (3) or more years of progressively responsible executive administrative experience, which may be substituted by an equivalent combination of education, training, certifications, and relevant experience.

Preferred Qualifications:

Experience supporting senior executives or C-suite leadership.
Experience in higher education, collegiate athletics, nonprofit organizations, fundraising, or donor relations.
Experience coordinating executive-level communications.

Quick Apply

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