Top 6 Senior program assistant Jobs in Little Rock, Ar

SENIOR EXECUTIVE ASSISTANT
Arkansas Urology —Little Rock, AR
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
11d
Sr. Administrative Assistant
Arkansas Talent Group —Little Rock, AR
- $25 - $30 an hour
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
Senior Program Coordinator - Market Monitoring Unit
Southwest Power Pool —Little Rock, AR
- $87,950 - $112,190 a year
- Hybrid work
- Analysis skills
- Bachelor's degree
- Travel
- Disability insurance
- Health insurance
AmeriCorps Seniors Project Coordinator
Future Builders Inc —Little Rock, AR
- Up to $41,640 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- 403(b) matching
- Mileage reimbursement
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Sr. Technical Support Specialist - HD Automotive Equipment
Snap-on Inc —Conway, AR
- $28 - $33 an hour
- Extended hours
- 5 years
- Databases
- Travel

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Sr. Administrative Assistant
Arkansas Talent Group —Little Rock, AR
Associate's or Bachelor's degree in Business Administration or related field. Maintain and enhance electronic and physical filing systems, ensuring compliance…
$25 - $30 an hour
Quick Apply
SENIOR EXECUTIVE ASSISTANT
Arkansas Urology —Little Rock, AR
Answers and screen calls for the COO; takes messages and routes callers to the appropriate personnel; answers questions and provides information to the callers…
Quick Apply
11d

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Senior Executive Assistant
Central Ohio Transit Authority —Columbus, OH
Collaborates with the Chief of Staff and Senior Board Administrator/Executive Assistant to develop, refine, and implement effective and efficient administrative…
$75,940.80 - $89,356.80 a year
Quick Apply
10d
Education Program Senior Specialist
The Ohio State University —Columbus, OH
The position engages with faculty, including lecturers, by providing course orientation, supporting understanding of course policies and practices, assisting…
$51,500 - $67,250 a year

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SENIOR EXECUTIVE ASSISTANT

Arkansas Urology -
Little Rock, AR

Quick Apply

Job Details

11 days ago

Qualifications

Computer operation
Customer communication
Confidential information handling
Microsoft Excel
Microsoft Outlook
Serving clients
Customer engagement
Typing
Quality data entry

Full Job Description

Senior Executive Assistant

Little Rock, AR

GENERAL DESCRIPTION OF POSITION

The Executive Support Analyst provides high-level administrative support to the CEO, Executive management staff, and Arkansas Urology physicians by handling information requests and performing administrative functions such as correspondence, receiving visitors, arranging conference calls, and scheduling meeting while maintaining confidentiality overall business matters. Serve as the primary support and act as a liaison between the executives and the organization. Support the operations of the office both internal and external – to address support needs and issues on behalf of the executive.

The Executive Support Analyst has the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Support Analyst has the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Identifying and recommending business solutions in the area of support managing complex special projects as assigned by COO or other Executive level members.

2. Compile, process and analyze data based on research objectives and prepare reports.

3. Reviews incoming mail for the COO; distributes mail to appropriate executive level staff; prepares outgoing mail.

4. Answers and screen calls for the COO; takes messages and routes callers to the appropriate personnel; answers questions and provides information to the callers and visitors.

5. Maintains appointment calendar for the COO. Schedule and cancel appointments for conference calls, meetings and events; ensures distribution of calendar to appropriate departmental personnel.

6. Makes travel arrangements for the COO, Physicians, and Executive Staff; register COO, physicians, and APPs for seminar, conferences onsite, and offsite meetings (flights, hotels, rental cars). Process all travel-related documentation and submit receipts and documentation to the accounting department.

7. Schedule meetings, including securing meeting rooms and catering and other arrangements for meetings called by the COO and Physicians. Notifies appropriate individuals of scheduled meetings; attend meetings as Departmental representative as required and provides follow-up information to the COO and prepares minutes/notes from meetings.

8. Establishes and maintains confidential files and records for the COO and the organization; establishes and maintains various hard copy and computer files and records of the COO activities, attendance records, programs, and related documents.

9. Conducts research, compiles information and prepares various reports, and manages special projects as assigned.

10. Attends meetings, events, and activities as assigned by the COO; represents the company by serving on committees and activities relating to Arkansas Urology and its subsidiaries.

11. Supports Employee Engagement Committee to include event planning, on-site set-up, and hosting the Arkansas Urology events. Responsible for logistics including room setup, reservations, decorations, entertainment, and ordering food.

12. Manages and oversees multiple projects concurrently; anticipate and tracks critical dates, events, and organizational issues for the COO. Follow up with appropriate parties to ensure deadlines are met.

13. Assists in evaluating company needs for physician recruiting. Developing and managing recruitment plans and sourcing in conjunction with the COO.

14. Provide accurate and regular reporting of physician recruiting activities to the COO and Executive leadership to depict both metrics and efforts. Providing a consultative approach with recommendations on how to move forward.

15. Enters all data in the appropriate databases assuring accuracy and completeness.

16. Organizes and maintains paper and electronic files as required.

17. Exemplifies a culture of excellence and customer service in all processes with all internal and external customers and all external representation of Arkansas Urology and its subsidiaries. Assists in overseeing credentialing for internal counterparts, providers, and external contacts.

18. Manages activities to develop and improve materials, policies, and procedures to support day-to-day operations.

19. Maintain and support third-party device and pharmaceutical representative software.

20. Serve as Notary Public for medical records, business office, physicians, and staff as needed.

21. Perform any other related duties as required or assigned.

Requirements

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Bachelor’s Degree, plus specialized schooling and/or on-the-job education in a specific skill area; e.g. data processing, clerical/administrative, equipment operation, etc., plus 3 years related experience and/or training, or equivalent combination of education and experience. Intermediate to Advanced skills in Microsoft Word, Excel, PowerPoint & Outlook. Master’s Degree preferred.

COMMUNICATION SKILLS

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, the general public, and other employees of the organization. Maintain confidentiality of sensitive information and materials related to Arkansas Urology and its subsidiaries.

SOFTWARE SKILLS REQUIRED

Advanced: Microsoft Outlook, Excel, PowerPoint

Intermediate: Word Processing/Typing

Basic: Alphanumeric Data Entry, Contact Management

Quick Apply

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senior program assistant jobs in little rock, ar

SENIOR EXECUTIVE ASSISTANT

Sr. Administrative Assistant

Senior Program Coordinator - Market Monitoring Unit

AmeriCorps Seniors Project Coordinator

Sr. Technical Support Specialist - HD Automotive Equipment

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