Top 14 Records specialist Jobs in Livermore, Ca

Data Administrator, Intellectual Property Records
NVIDIA —Santa Clara, CA
- $84,000 - $143,750 a year
- Full-time
- Mid-level
- Bachelor's degree
- Organizational skills
9d
Health Information Coordinator (Medical Records)
Crestwood Behavioral Health —Pleasant Hill, CA
- $23 an hour
- Part-time
- Computer literacy
- High school diploma or GED
- Organizational skills
- Paid jury duty
- Paid holidays
Quick Apply
5d
Engineering Records Technician
County of Contra Costa, California —Contra Costa County, CA
- $68,018.74 - $84,744.11 a year
- Full-time
- Writing skills
- Basic math
- Research
4d
Finance Managed Services Manager - Controllership & Record-to-Report (R2R) | Life Sciences & Healthcare (LSHC) Industry
Deloitte —San Jose, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
2d
Finance Managed Services Manager - Controllership & Record-to-Report R2R) | Energy, Resources & Industrials Industry
Deloitte —San Jose, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
2d
Finance Managed Services Manager - Controllership & Record-to-Report (R2R) | Technology, Media, & Telecom (TMT) Industry
Deloitte —San Jose, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
2d
Electronic Health Record Administrator
Hope Services —San Jose, CA
- $41.15 - $42.00 an hour
- Full-time
- Microsoft Access
- Computer Science
- Computer literacy
Finance Managed Services Manager - Controllership & Record-to-Report (R2R) | Consumer Industry
Deloitte —San Jose, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
2d
Sr. Global Process Manager - Record to Report
Align Technology —San Jose, CA
- $157,400 - $216,400 a year
- Full-time
- CPA
- Finance
- Bachelor's degree
- Paid jury duty
- Commuter assistance
Quick Apply
Finance Managed Services Manager - Controllership & Record-to-Report (R2R) | Financial Services Industry
Deloitte —San Jose, CA
- $122,000 - $240,500 a year
- Full-time
- 6 years
- Oracle
- CPA
3d

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Health Information Coordinator (Medical Records)
Crestwood Behavioral Health —Pleasant Hill, CA
Basic computer and typing/data entry skills. A minimum of one year of experience working in a health-related field. High school diploma or GED.
$23 an hour
Quick Apply
5d
Vietnamese Speaking Patient Care Coordinator
Silver Creek Radiology —San Jose, CA
Previous experience as a receptionist, clerk, or personal assistant is preferred. Answer phone calls in a friendly and professional manner.
From $23 an hour
Quick Apply

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ROI Medical Records Specialist - Local Travel
MRO Corporation —Westerville, OH
Answer phone calls concerning various ROI issues. At specified sites, responsible for handling and recording cash payments for requests.
$16 - $22 an hour
Quick Apply
Case Records Specialist
NATIONAL YOUTH ADVOCATE PROGRAM —Columbus, OH
Good typing and filing skills. Assists with clerical functions such as photocopying as requested by the attorney, court, office employees, etc.
$20 an hour
Quick Apply
2d

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Data Administrator, Intellectual Property Records

NVIDIA -
Santa Clara, CA

Apply Now

Job Details

Full-time
$84,000 - $143,750 a year
9 days ago

Qualifications

Managing legal databases
Legal records management

Full Job Description

NVIDIA has been transforming computer graphics, PC gaming, and accelerated computing for more than 25 years. It’s a unique legacy of innovation that’s fueled by great technology—and amazing people. Today, we’re tapping into the unlimited potential of AI to define the next era of computing. An era in which our GPU acts as the brains of computers, robots, and self-driving cars that can understand the world. Doing what’s never been done before takes vision, innovation, and the world’s best talent. As an NVIDIAN, you’ll be immersed in a diverse, supportive environment where everyone is inspired to do their best work. Come join the team and see how you can make a lasting impact on the world.

Join NVIDIA as a Data Administrator, IP Records Specialist, and be part of our ambitious, world-class Legal team in Santa Clara, CA! This outstanding opportunity lets you maintain flawless patent records and ensure data integrity. Your work will contribute to the next era of computing innovation.

What You Will Be Doing:

Record Management & Data Integrity

In this role, you will maintain and update patent records in Anaqua, keeping all data accurate, complete, and up to date. You will conduct regular audits to find and fix discrepancies. Review and verify all matter details, including file reference numbers, application titles, key dates, and status updates for US and foreign matters. You will also promptly upload and coordinate prosecution documents such as filed applications, Office Actions, responses, formal documents, and correspondence. Ensure task workflows are updated and closed appropriately after key prosecution achievements.

Inventor Information & Documentation

Confirm and update inventor contact information in Anaqua records. Track, collect, and verify inventor-signed documents to ensure all signatures are acquired, complete, and promptly uploaded. Work with internal collaborators and outside counsel to gather any missing or incomplete inventor signatures. Make sure all signed documents are accurately filed to support the internal patent award process.

Data Review & Quality Control

Perform routine data quality checks across Anaqua to ensure consistency and completeness. This includes cross-referencing Anaqua data against outside counsel reports and correspondence to identify discrepancies. Flag and raise any missing, inconsistent, or potentially inaccurate records to the responsible attorney or case manager. Maintain organized and comprehensive prosecution records, including DAS codes, continuation/divisional filing decisions, and abandonment records.

What we need to see:

2+ years of experience working with Anaqua or a similar IP management/docketing system (e.g., CounselLink, Patricia, or similar platforms).
Bachelors degree or equivalent experience.
Background in IP administration, patent prosecution support, or legal records management.
Strong attention to detail and dedication to data accuracy.
Ability to manage and prioritize a high volume of records across multiple matters simultaneously.
Good communication skills for coordinating with outside counsel, inventors, and internal collaborators.

Ways to stand out from the crowd:

Prior experience specifically with Anaqua record management and workflow administration.
Knowledge of US and international patent prosecution procedures and related documentation.
Experience tracking and managing inventor declaration and assignment signatures.
Proactive approach to identifying and resolving data quality issues before they advance.
Strong organizational skills with a methodical, structured working style.

Your base salary will be determined based on your location, experience, and the pay of employees in similar positions. The base salary range is 84,000 USD - 143,750 USD.

You will also be eligible for equity and benefits.

Applications for this job will be accepted at least until July 20, 2026.

This posting is for an existing vacancy.

NVIDIA uses AI tools in its recruiting processes.

NVIDIA is committed to fostering an inclusive work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.

Apply Now

Refine Your Search

records specialist jobs in livermore, ca

Data Administrator, Intellectual Property Records

Health Information Coordinator (Medical Records)

Engineering Records Technician

Finance Managed Services Manager - Controllership & Record-to-Report (R2R) | Life Sciences & Healthcare (LSHC) Industry

Finance Managed Services Manager - Controllership & Record-to-Report R2R) | Energy, Resources & Industrials Industry

Finance Managed Services Manager - Controllership & Record-to-Report (R2R) | Technology, Media, & Telecom (TMT) Industry

Electronic Health Record Administrator

Finance Managed Services Manager - Controllership & Record-to-Report (R2R) | Consumer Industry

Sr. Global Process Manager - Record to Report

Finance Managed Services Manager - Controllership & Record-to-Report (R2R) | Financial Services Industry

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