Top 47 entry level administrative assistant Jobs in livermore ca

Administrative/Executive Assistant
DeSilva Gates Construction —Dublin, CA
- From $70,000 a year
- Full-time
- Mid-level
- Office
- Contracts
- Profit sharing
- Wellness program
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Administrative Assistant
Associa —Pleasanton, CA
- $25 - $26 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Front Desk Receptionist/Office Assistant
Aesthetic Vision Dental Laboratory —Pleasanton, CA
- $20 - $23 an hour
- Part-time
- Computer literacy
- In-person
- Communication skills
- Vision insurance
- Professional development assistance
Quick Apply
7d
Office Administrator
RSM - Russian School of Mathematics —Pleasanton, CA
- $22 - $32 an hour
- Part-time
- Microsoft Word
- Office
- 1 year
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant
SiFi Lending —San Ramon, CA
- From $25 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick Apply
Administrative Assistant
Williams-Sonoma Inc. —Tracy, CA
- $21 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Secretary I
Regional Center of the East Bay —San Leandro, CA
- $57,266.30 - $84,608.42 a year
- Microsoft Outlook
- Word processing
- Adults
- Paid holidays
- Dental insurance
Quick Apply
Financial Planning Operations & Administrative Associate
Cambridge Investment Research, Inc. —Castro Valley, CA
- $20 - $32 an hour
- Temporary
- Hybrid work
- Administrative experience
- Communication skills
- Marketing
- Flexible schedule
Quick Apply
12d
New Patient Administrative Specialist, Cancer Center
Stanford Health Care —Newark, CA
- $32.56 - $36.66 an hour
- Full-time
- Windows
- High school diploma or GED
- Clinic
5d
ENTRY-LEVEL CUSTOMER SERVICE Administrative Support
Global Packaging Supply, Inc. —Hayward, CA
- $20 - $25 an hour
- Full-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
Administrative Assistant
Williams-Sonoma-Supply Chain —Tracy, CA
- Seasonal
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Secretary I (Spanish)
Regional Center of the East Bay —San Leandro, CA
- $60,386.30 - $87,728.42 a year
- Spanish
- Microsoft Outlook
- Word processing
- Paid holidays
- Dental insurance
Quick Apply
Office Administrator
034Motorsport —Fremont, CA
- $22 - $24 an hour
- Microsoft Outlook
- Inventory management
- Office
7d
Administrative Assistant
GS Microelectronics US Inc. —San Jose, CA
- $20 - $38 an hour
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
2d
Administrative Assistant
Carlton Senior Living —San Leandro, CA
- $21 - $23 an hour
- Full-time
- 18 years or older
- Communication skills
- Entry level
- Paid holidays
- Health insurance
Quick Apply
3d
Temporary Timekeeping Administrative Assistant
Therma —San Jose, CA
- $28 - $32 an hour
- Temporary
- Microsoft Outlook
- Office
- Bachelor's degree
- 401(k) matching
Quick Apply
Office Assistant
B&C Inc. —Union City, CA
- $22 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Receptionist
Williston Financial Group —Danville, CA
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Clinic Administrative Assistant
Fresenius Medical Care —Pittsburg, CA
- $24.00 - $26.54 an hour
- Full-time
- Office
- High school diploma or GED
- Analysis skills
- Health insurance
- Dental insurance
Business Insurance Service Trainee
Marsh —Walnut Creek, CA
- $35,600 - $66,200 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Customer service
- Office
- Health insurance
- 401(k)

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Administrative/Executive Assistant

DeSilva Gates Construction -
Dublin, CA

Quick Apply

Job Details

Full-time
From $70,000 a year

Benefits

Profit sharing
Wellness program
Paid holidays
Dental insurance
401(k)
Financial planning services
Paid time off
Vision insurance

Qualifications

Customer follow-ups
Communication with suppliers
Legal correspondence preparation
Office activity coordination
Business travel arrangements
Coordinating with subcontractors on construction projects
Phone communication
Construction contract administration
Executive administrative support
Mail distribution
Purchase order management
Mid-level
Construction industry experience
Task prioritization
Compliance documentation
Procurement contract management
Contracts
Construction administrative experience
Productivity software
Managing executive calendars
1 year
Project contract management
Faxing
Communication skills
Office phone management
Office experience

Full Job Description

Build your career at DeSilva Gates Construction, where you’ll be part of a team delivering major infrastructure projects across Northern California. We are seeking a detail-oriented Administrative/Executive Assistant to join our team in Dublin. The ideal candidate thrives in a fast-paced environment and enjoys wearing many hats- from coordinating contracts and supporting estimating efforts to managing executive calendars. In this role, you will be balancing high-level executive support with hand-on administrative responsibilities, helping drive productivity by anticipating needs and keeping both executive and administrative functions organized

Responsibilities

Responsibilities will include but not be limited to:

Contract & Subcontract Administration

Prepare and process subcontract agreements, purchase orders and hauler agreements.
Compare and execute subcontracts.
File preliminary notices.
Order insurance for new and existing projects.

Estimating Support

Assist the estimating team with bid closings.
Assist estimators with various administrative and project-related tasks.
Order plans and specifications through various agencies.
Perform other assigned tasks and duties as directed by Manager & Chief Estimator.

Administrative & Office Support

Prepare letters as needed (including Union letters, bid proposal letters and Notice of Intent letters)
Answer and direct phone calls.
Deliver inner-office mail.

Compliance & Good Faith Efforts (GFE)

Post ads for minority requirements (Goof Faith Efforts).
Send solicitations to subcontractors and vendors.
Make follow-up phone calls and send emails/faxes.
Assemble and submit required documentation packages to agencies.

Executive Support

Manage calendars, including scheduling meetings, appointments and travel.
Coordinate across multiple stakeholders to resolve scheduling conflicts.
Prioritize appointments based on business needs.

Requirements

Preferred Qualifications

One year of experieince in administrative role or office setting, preferably in the construction industry.
Proficient in computer programs, such as Microsoft Office and Acrobat Adobe. Ability to learn new programs if needed.
Strong verbal and written communication skills. Able to communicate with internal and external personnel of all levels.

Who Are We Looking For?

Detail oriented and highly organized.
Able to prioritize tasks, multi-task and work effectively under pressure.
Works well both independently and in a team environment.
Dependable with a timely mindset.
Maintains a positive attitude, remains flexible as priorities change and demonstrates strong critical-thinking skills.

Additional Requirements

Required to pass pre-employment drug and alcohol screening.

Benefits

Total compensation package includes the following:

Pay (base salary) from $70,000/year (depending on qualifications)
Profit sharing- cash and deferred
Comprehensive coverage- health, dental, vision (Competitive premiums with participation in yearly wellness program)
Insurance- life and disability
Paid time off and Paid holidays
401k plan
Financial planning assistance
Career growth and development

DeSilva Gates Construction is a place to build a strong, growth‑focused career supported by mentorship from industry leaders. We deliver heavy civil construction projects with integrity, professionalism, and a commitment to excellence—while helping our employees advance and succeed.

Founded in 1932, we are an award‑winning contractor specializing in grading, paving, and construction management. Our culture is rooted in safety, respect, teamwork, and clear communication, with a family‑oriented, client‑focused approach grounded in honesty and accountability.

We’re looking for self‑motivated, ethical professionals who take ownership, build strong relationships, and thrive both independently and in teams. With a wide range of public and private projects, you’ll have opportunities to grow and take on meaningful challenges.

DeSilva Gates Construction is committed to a diverse and inclusive workplace and is proud to be an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

For more information about DeSilva Gates Construction please visit our web site at www.desilvagates.com.

Quick Apply

Refine Your Search

entry level administrative assistant jobs in livermore ca

Administrative/Executive Assistant

Administrative Assistant

Front Desk Receptionist/Office Assistant

Office Administrator

Executive Assistant

Administrative Assistant

Administrative Secretary I

Financial Planning Operations & Administrative Associate

New Patient Administrative Specialist, Cancer Center

ENTRY-LEVEL CUSTOMER SERVICE Administrative Support

Administrative Assistant

Administrative Secretary I (Spanish)

Office Administrator

Administrative Assistant

Administrative Assistant

Temporary Timekeeping Administrative Assistant

Office Assistant

Receptionist

Clinic Administrative Assistant

Business Insurance Service Trainee

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