Top 534 Office manager Jobs in Livingston, Nj

Property Manager/Office Manager
Datwani Management —Parsippany-Troy Hills, NJ
- $28 - $33 an hour
- Full-time
- HIPAA
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Office Manager
One Oak Medical —Passaic County, NJ
- $65,000 - $72,000 a year
- Weekends as needed
- Google Workspace
- Medical office experience
- Mid-level
- Health insurance
- Paid time off
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Automotive Office Manager
Schumacher Chevrolet Auto Group —Little Falls, NJ
- $35 - $40 an hour
- 8 hour shift
- Dealership
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
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Office Manager
Confidential —Woodbridge, NJ
- $65,000 - $72,000 a year
- Full-time
- Spanish
- Mid-level
- Administrative experience
- Health insurance
- Paid time off
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8d
Office Manager, Primary care practice
Cadoo Medical —Montclair, NJ
- $65,000 - $70,000 a year
- Full-time
- Internal Medicine
- Primary Care
- Mid-level
- Health insurance
- Dental insurance
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Full Charge Bookkeeper/Office Manager
Complete Tile Collection —Clifton, NJ
- From $80,000 a year
- Email
- Microsoft Word
- Background check
- Microsoft Excel
- Paid holidays
- Health insurance
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9d
Office Manager
Barnes & Thornburg LLP —Morristown, NJ
- $125,000 - $150,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
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13d
Dean's Office Operations Coordinator
Montclair State University —Montclair, NJ
- $76,486.40 - $84,131.83 a year
- Full-time
- Office
- Master's degree
- Analysis skills
- Health insurance
- Tuition reimbursement
10d
Business Office Coordinator
Suburban Endoscopy Center (10907) —Verona, NJ
- $27.58 - $33.79 an hour
- Urgently hiring
- Surgery
- 5 years
- Mid-level
- Health savings account
- AD&D insurance
6d
Office Manager
Prism Vision Group —Ridgewood, NJ
- $55,431.64 - $115,127.25 a year
- Bachelor of Science
- HIPAA
- Mid-level
3d
Business Office Manager
Spring Grove Rehabilitation and Healthcare Center —New Providence, NJ
- $75,000 - $95,000 a year
- Full-time
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Dental insurance
- Tuition reimbursement
Quick Apply
Management Assistant
FrieslandCampina —Paramus, NJ
- $80,000 - $100,000 a year
- Overtime
- 7 years
- Microsoft Excel
- Microsoft Outlook
- 401(k)
8d
Dental Office Manager
Northern New Jersey Location —Chatham, NJ
- $30 - $40 an hour
- Full-time
- Dental office
- HIPAA
- Administrative experience
- Dental insurance
- 401(k)
Quick Apply
Business Office Medicaid Coordinator
Lincoln Park Center —Lincoln Park, NJ
- $75,000 - $90,000 a year
- Full-time
- Skilled nursing facility
- Mid-level
- 2 years
Quick Apply
Office Coordinator
New Jersey Institute of Technology —Newark, NJ
- $63,129.05 - $83,738.94 a year
- Full-time
- Spanish
- Mid-level
- Office
Office Manager
Orange Dental Center —Orange, NJ
- $50,000 - $110,000 a year
- Full-time
- Bilingual
- Dental office
- Computer literacy
Quick Apply
Department Administrator – Operations
Rutgers University —Newark, NJ
- $68,278.48 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Paid holidays
- Dental insurance
Business Office Manager - Riverside Surgery Center of Rutherford
SCA Health —Rutherford, NJ
- $65,000 - $95,000 a year
- Full-time
- Word processing
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
6d
Workplace Experience Senior
Freddie Mac —Jersey City, NJ
- $100,000 - $150,000 a year
- Full-time
- Hospitality
- 5 years
- Mid-level
Front Desk Manager / Front Office Manager
Diamond Accelerator —Westfield, NJ
- $60,000 - $70,000 a year
- Full-time
- Hospitality
- Spanish
- Inventory management
- Profit sharing
- Health insurance
Quick Apply

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Property Manager/Office Manager

Datwani Management
Parsippany-Troy Hills, NJ

Quick Apply

Job Details

Full-time
$28 - $33 an hour

Benefits

Health insurance
Paid time off

Qualifications

Spreadsheets
HIPAA
Administrative experience
Expense reports
Attention to detail
QuickBooks
Commercial property management
Productivity software

Full Job Description

The Property & Office Manager is the operational backbone of Datwani Management Inc., responsible for running the day-to-day office, managing the residential and commercial property portfolio end-to-end (tenants, leases, CAM), and serving as the central point of contact for insurance coverage across the entire real estate and pharmacy network. This role requires someone highly organized, detail-oriented, and comfortable managing multiple entities, deadlines, and stakeholders simultaneously — while exercising sound judgment and discretion with sensitive financial and tenant information.

Key Responsibilities

Property Management — Residential & Commercial

Manage the full tenant lifecycle: marketing vacancies, screening applicants, lease execution, renewals, and move-out/turnover coordination.
Serve as primary point of contact for tenants across all residential properties; respond promptly to maintenance requests, complaints, and inquiries.
Draft, review, and administer leases and lease amendments for both residential and commercial tenants.
Prepare and manage CAM (Common Area Maintenance) reconciliations for commercial properties, including billing, tenant disputes, and annual true-ups.
Track lease expirations, rent escalations, option periods, and renewal deadlines across the full portfolio; flag items proactively.
Coordinate and oversee vendors and contractors for repairs, capital improvements, and routine maintenance (e.g., HVAC, plumbing, landscaping, waterproofing).
Manage rent collection, delinquency follow-up, and coordination with legal counsel on notices or eviction proceedings as needed.
Track all rent payments, delinquencies, and unit-level financials in Buildium, keeping records current and audit-ready at all times.
Conduct or coordinate periodic property inspections to monitor condition, code compliance, and capital improvement needs.
Maintain accurate, up-to-date records of unit status, lease terms, and tenant communications in Buildium (or successor property management software).

Insurance Management — All Entities

Serve as the central point of contact for all property, liability, umbrella, and business insurance policies across the real estate portfolio and all 21+ pharmacy locations.
Maintain a master insurance tracker (policy numbers, carriers, coverage limits, premiums, and renewal/expiration dates) for every entity.
Proactively manage renewal timelines to avoid coverage lapses; solicit and compare quotes from brokers as needed.
Ensure certificates of insurance (COIs) are current and on file for tenants, vendors, and contractors, and issue COIs to third parties as required by lease terms.
Coordinate claims intake and follow-through with brokers/carriers for any property damage, liability, or workers' compensation claims.
Confirm adequate coverage levels alongside ownership and the insurance broker whenever new properties, entities, or renovations are added.
Maintain HIPAA-appropriate discretion when insurance matters intersect with pharmacy operations or patient-adjacent data.

Office Administration

Manage day-to-day office operations, supplies, vendor accounts, and general administrative workflow.
Serve as the first point of contact for phone, email, and in-person inquiries; triage and route to the appropriate party.
Maintain organized digital and physical filing systems for leases, insurance policies, vendor contracts, and corporate records across all entities.
Support scheduling, calendar management, and coordination of meetings with tenants, vendors, accountants, and legal counsel.
Assist with correspondence drafting (tenant notices, vendor communications, internal memos) with appropriate tone and professionalism.

Qualifications

2+ years of experience in property management is REQUIRED
Experience in office administration, or a related operations role; multi-entity or multi-property experience strongly preferred.
Working knowledge of residential and/or commercial leasing, CAM reconciliation, and NJ landlord-tenant regulations (or willingness to learn quickly).
Familiarity with property management and accounting software preferred.
Experience coordinating commercial insurance — policy tracking, renewals, and COI issuance — a strong plus.
Excellent written and verbal communication skills; comfortable drafting professional correspondence and tenant notices.
Highly organized with strong follow-through; able to manage competing deadlines across residential, commercial, and pharmacy-related matters.
Discretion and professionalism handling confidential financial, tenant, and HIPAA-adjacent information.
Proficiency in Microsoft Office / Google Workspace (Excel proficiency required for tracking and reconciliations).

Key Attributes

Self-starter who anticipates needs rather than waiting for direction.
Calm, solutions-oriented under pressure — especially with tenant or maintenance escalations.
Systems-minded: builds and maintains trackers, checklists, and processes rather than managing ad hoc.
Trustworthy with sensitive financial, legal, and healthcare-adjacent information.

Compensation Schedule

Full-time, in-person at the Datwani Management Inc. office in Parsippany, NJ — 40 hours/week.
Compensation: $28–$33/hour, commensurate with experience.
Occasional availability outside standard hours for urgent tenant or property matters.

Pay: $28.00 - $33.00 per hour

Benefits:

Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in livingston, nj

Property Manager/Office Manager

Office Manager

Automotive Office Manager

Office Manager

Office Manager, Primary care practice

Full Charge Bookkeeper/Office Manager

Office Manager

Dean's Office Operations Coordinator

Business Office Coordinator

Office Manager

Business Office Manager

Management Assistant

Dental Office Manager

Business Office Medicaid Coordinator

Office Coordinator

Office Manager

Department Administrator – Operations

Business Office Manager - Riverside Surgery Center of Rutherford

Workplace Experience Senior

Front Desk Manager / Front Office Manager

I want to receive the latest job alert for office manager in livingston, nj

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