Top 162 Administration manager Jobs in Lombard, Il

Executive Assistant/Project Manager
Rely Services Inc —Schaumburg, IL
- From $60,000 a year
- Full-time
- Background check
- Clean driving record
- Microsoft Outlook
- Health insurance
Quick Apply
Executive Assistant Strategic Project Manager
UChicago Medicine AdventHealth Bolingbrook —Bolingbrook, IL
- $90,552.85 - $168,441.86 a year
- Full-time
- Microsoft Outlook
- Customer service
- Writing skills
- Paid parental leave
- Disability insurance
Office Manager - Fire
Cintas —Lombard, IL
- $59,400 - $75,900 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- AD&D insurance
13d
Office Manager
Healing Partners Plus PLLC —Naperville, IL
- $60,000 - $70,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Corporate Office Manager
Feralloy Corporation —Chicago, IL
- $40 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Inventory management
- Research
13d
Office Manager Chicago
Aikido Security —Chicago, IL
- $75 - $95 an hour
- Full-time
- Bachelor of Science
- Mid-level
- Office
1d
Lead Administrative Support Specialist
YWCA Metropolitan Chicago —Addison, IL
- Full-time
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
Office Manager
Silver Star Protection Group LLC —Rolling Meadows, IL
- $65,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Corporate Office Manager
Reliance, Inc. —Chicago, IL
- $40 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Inventory management
- Research
13d
Administrative Assistant Supervisor
Robert W. Baird —Chicago, IL
- $80,000 - $110,000 a year
- Hybrid work
- 5 years
- Salesforce
- Mid-level
Office Manager
Altium Packaging LP —West Chicago, IL
- $60,000 - $73,500 a year
- Overtime
- Computer literacy
- Basic math
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Manager, Bolingbrook Campus
The Compass Church —Naperville, IL
- Part-time
- 18 years or older
- Childcare
- Mid-level
Executive Assistant & Office Manager
Sedron Technologies —Chicago, IL
- $84,000 - $115,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- AD&D insurance
Quick Apply
Legal Operations Enablement Manager - Chicago, IL
ADM —Chicago, IL
- $92,400 - $151,200 a year
- Overtime
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Health savings account
5d
Supervisor Office Services
Ahold Delhaize USA —Chicago, IL
- $30.54 - $45.81 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
Administrative Manager
Freeman Mathis and Gary LLP —Chicago, IL
- $80,000 - $110,000 a year
- Pass drug screening
- Mid-level
- 3 years
- Health savings account
- Disability insurance
Quick Apply
Office Manager
Zwicker & Associates, P.C. —Rosemont, IL
- $65,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Computer literacy
- Writing skills
- Paid holidays
- Disability insurance
Quick Apply
6d
Office Manager and Program Assistant
The University of Chicago —Chicago, IL
- $61,000 - $77,000 a year
- Full-time
- Hybrid work
- Background check
- 7 years
- Writing skills
- Health insurance
- Paid time off
Office Manager - Chicago
Pattern Energy Group LP —Chicago, IL
- $80,000 - $108,000 a year
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Disability insurance
Operations Manager
The University of Chicago —Chicago, IL
- $70,000 - $95,000 a year
- Full-time
- Background check
- Customer service
- 5 years
- Health insurance
- Paid time off
5d

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administration manager jobs near lombard, il

Executive Assistant/Project Manager

Rely Services Inc
Schaumburg, IL

Quick Apply

Job Details

Full-time
From $60,000 a year

Benefits

Health insurance

Qualifications

Microsoft Outlook
Executive administrative support
Driver's License
Attention to detail
Driving

Full Job Description

Job Title: Executive Assistant - Project Manager

Location: Schaumburg, IL

Job type: Fulltime

Schedule: (Wednesday thru Sunday, 11.00 AM - 9.00 PM CST)

Salary: $60K per annum onwards

Job Overview: We are seeking a highly organized, proactive, and flexible Personal Assistant to support the CEO's professional and personal needs. This dual-role requires an individual who can seamlessly balance managing complex schedules, handling confidential matters, and providing transportation in a timely and professional manner.

Responsibilities: (Including but not limited to)

Project Management Responsibilities

Planning, coordinating, and tracking key projects across departments, internal and external stakeholders.
Monitor project timelines, deliverables, and follow-up items to help ensure deadlines are met.
Coordinate with internal teams and external stakeholders to gather updates, documents, and required inputs for ongoing projects.
Maintain project progress, action logs, status reports, and related documentation.
Organize project-related files, correspondence, and reference materials for easy access and review.

Calendar, Schedule & Meeting Management:

Coordinate the CEO’s complex calendar, scheduling meetings, travel, and personal appointments.
Anticipate conflicts, optimize time allocation, and ensure the CEO focuses on high-impact activities.
Manage and update itineraries regularly, ensuring that the CEO’s time is optimized and commitments are met.
Coordinate meeting logistics, including invitations, agendas, conference room bookings, virtual meeting links, and required materials.
Prepare meeting agendas, briefing notes, background documents, and presentations in advance of meetings.
Ensure all participants receive necessary documents, updates, and reminders prior to meetings.
Attend meetings when required to take minutes, document key discussions, decisions, and action items.
Track and follow up on post-meeting action items to ensure timely completion.
Coordinate recurring meetings, leadership reviews, client calls, and cross-functional discussions.
Maintain organized records of meeting notes, action items, and follow-up communications.
Ensuring meetings are well-prepared, productive, and aligned with strategic priorities.

Travel Coordination:

Arrange both commercial and private travel, ensuring logistics and accommodations are in place.
Travel with CEO to scheduled appointments, meetings, and events according to the calendar.

Personal Assistance & Errands:

Complete personal errands such as picking up documents, gifts, supplies, and other items as requested.
Ensure personal appointments are scheduled and attended as needed, with privacy and discretion.

Confidentiality & Discretion:

Handle highly confidential information with the utmost care and discretion.
Maintain professional relationships and handle both personal and professional matters with privacy.

Requirements:

Valid driver’s license with a clean driving record.
Experience in Executive Assistant or in a similar high-impact support role
Prior experience supporting CXO-level executives (CEO, COO, Founder, etc.).
Experience in fast-paced environments such as start-ups, consulting, or dynamic corporate setups.
Strong business acumen and understanding of organizational priorities
Excellent written and verbal communication skills
High level of ownership, proactiveness, and problem-solving ability
Ability to manage multiple priorities with strong attention to detail
Sound judgment and decision-making capability
High ownership mindset

Technical & Functional Skills

Proficiency in MS Office (Excel, PowerPoint, Word) and presentation tools
Experience with calendar management tools (e.g., Outlook, Google Calendar)
Ability to prepare reports, dashboards, and executive summaries

Pay: From $60,000.00 per year

Benefits:

Health insurance

Work Location: In person

Quick Apply

Refine Your Search

administration manager jobs in lombard, il

Executive Assistant/Project Manager

Executive Assistant Strategic Project Manager

Office Manager - Fire

Office Manager

Corporate Office Manager

Office Manager Chicago

Lead Administrative Support Specialist

Office Manager

Corporate Office Manager

Administrative Assistant Supervisor

Office Manager

Office Manager, Bolingbrook Campus

Executive Assistant & Office Manager

Legal Operations Enablement Manager - Chicago, IL

Supervisor Office Services

Administrative Manager

Office Manager

Office Manager and Program Assistant

Office Manager - Chicago

Operations Manager

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