Top 538 Administrative assistant Jobs in Long Island, Ny

Project Management Assistant
CBC Construction Corp —Bay Shore, NY
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site
Quick Apply
10d
Bookkeeper/Administrative Assistant
Sterling Cabinets Inc —Islandia, NY
- $20 - $28 an hour
- Full-time
- Office
- QuickBooks
- In-person
Quick Apply
4d
Executive Assistant
Global Industrial —Port Washington, NY
- $60,000 - $70,000 a year
- Full-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Halo Network, Inc. —Amityville, NY
- $22 - $24 an hour
- Full-time
- Background check
- Microsoft Excel
- Customer service
- Health insurance
- Dental insurance
Quick Apply
18h
Executive Administrator - Marketing Digital and Strategy
FourLeaf Federal Credit Union —Bethpage, NY
- $35.92 - $43.11 an hour
- Microsoft Excel
- Microsoft Outlook
- Research
- Disability insurance
- Health insurance
Administrative Assistant
Catholic Health —Smithtown, NY
- $22.83 - $40.42 an hour
- High school diploma or GED
- Typing
- Associate's degree
Senior Administrative Assistant, Enforcement
Financial Industry Regulatory Authority, Inc. —Jericho, NY
- $26.37 - $55.49 an hour
- Overtime
- Hybrid work
- 6 years
- Word processing
- Mid-level
- Paid jury duty
- Commuter assistance
Quick Apply
9d
Secretary I - Intake/Scheduler - Huntington
NYU Langone Health —Commack, NY
- $56,876.39 - $56,876.40 a year
- Word processing
- Computer literacy
- Writing skills
- Wellness program
Clerical Asst
Catholic Health —West Islip, NY
- $23.05 - $36.00 an hour
- Microsoft Excel
- Skilled nursing facility
- Microsoft Outlook
- Health insurance
- Tuition reimbursement
Administrative Assistant
Ventura Air Services Inc —Farmingdale, NY
- $25 - $35 an hour
- Full-time
- Entry level
Quick Apply
Executive Administrative Assistant
Gilbert —Melville, NY
- $72,783 - $86,698 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
Quick Apply
1d
Administrative Support Assistant
Northwell Health —Commack, NY
- $34,820 - $51,950 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Executive Assistant - CNO Office - Full Time, Days
NYU Langone Health —Patchogue, NY
- $63,441.82 - $85,694.67 a year
- Online Application
- Mid-level
- Office
- High school diploma or GED
9d
Office Assistant
Pipes Plus Long Island —Bay Shore, NY
- $20 - $25 an hour
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Remote and Onsite Office Assistant
DM Design —Bellport, NY
- $24.46 - $29.46 an hour
- Part-time
- Hybrid work
- Computer literacy
- Mid-level
- Office
- Flexible schedule
Quick Apply
Secretary I - Intake/Scheduler - Garden City
NYU Langone Health —Garden City, NY
- $56,876.40 a year
- Online Application
- Word processing
- Writing skills
- HIPAA
- Wellness program
Secretary I - Intake/Scheduler - Multispecialty - Babylon
NYU Langone Health —North Babylon, NY
- $56,876.40 a year
- Word processing
- Computer literacy
- Writing skills
- Wellness program
Administrative Assistant
Orthopedic Associates of Manhasset —Huntington, NY
- $21.85 - $27.30 an hour
- Full-time
- Microsoft Outlook
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Bove Industries, Inc —East Setauket, NY
- $24.00 - $31.25 an hour
- Full-time
- Microsoft Outlook
- No experience needed
- Office
- Health insurance
- Dental insurance
Quick Apply
16h
Administrative Support Associate
Northwell Health —Port Jefferson, NY
- $24.59 - $32.92 an hour
- Part-time
- Office
- High school diploma or GED
- Typing
2d

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Project Management Assistant

CBC Construction Corp
Bay Shore, NY

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year
10 days ago

Qualifications

Coordinating with subcontractors on construction projects
Filing
Construction management software
Attention to detail
Construction industry experience
Construction document control
Construction administrative experience
Construction vendor management

Full Job Description

Company Description Condos Brothers Construction Corp. has been a trusted name in civil site development across New York since 1984. As a self-performing contractor, the company is known for its deep expertise and hands-on management style, ensuring projects are completed with efficiency and reliability. The team takes pride in delivering quality work while maintaining strong client relationships. Condos Brothers Construction is committed to staying on budget and on schedule, bringing a disciplined and professional approach to every job. This focus on performance and accountability creates a stable environment for team members who value excellence in construction and property management.

Role DescriptionThe right candidate is detail-oriented, proactive, able to follow up consistently, and comfortable working in a fast-paced construction environment.

Primary Responsibilities

Assist estimators and project managers with daily administrative and project-related tasks.
Coordinate communication between the office, field crews, subcontractors, suppliers, and customers.
Track the progress of multiple active construction projects.
Follow up with foremen on daily job status, production, outstanding needs, and scheduling updates.
Order materials and coordinate delivery schedules.
Coordinate subcontractors, suppliers, equipment, tools, manpower, and site deliveries.
Prepare, maintain, and organize project files, documentation, and job paperwork.
Obtain and track vendor pricing, material quotes, and supplier proposals.
Assist with preparing bids, proposals, and supporting estimating documentation.
Track permit applications, inspections, utility mark-outs, and municipal requirements.
Maintain project schedules, update calendars, and follow up on key deadlines.
Process and organize submittals, RFIs, change orders, purchase orders, and material delivery records.
Assist with job-cost tracking and related documentation.
Follow up on outstanding items to help prevent project delays.
Communicate with customers, engineers, architects, and municipalities as needed.
Maintain accurate records using Microsoft Office and construction-management software.
Answer phones and direct project-related calls to the appropriate team member.
Provide general office support to the estimating and project management departments.

Desired Qualifications

Highly organized, detail-oriented, and able to manage multiple priorities.
Strong written, verbal, and phone communication skills.
Comfortable working in a fast-paced construction environment.
Able to work independently while collaborating closely with a team.
Basic proficiency in Microsoft Word, Excel, and Outlook.
Construction, estimating, project coordination, or administrative experience is helpful, but not required.
Positive attitude, strong work ethic, and willingness to learn.
Reliable, dependable, and consistent with follow-through.
Strong problem-solving skills and the ability to stay calm under pressure.
Valid driver’s license preferred.

What Success Looks Like

Projects stay organized, documented, and moving forward.
Communication between the office and field crews is clear and timely.
Outstanding items are followed up on before they turn into delays.
Estimators and project managers have the support they need to focus on bidding, managing work, and serving clients.
You become a dependable team member who helps the entire company operate more efficiently.

Pay: $65,000.00 - $75,000.00 per year

Application Question(s):

Can you explain the baseline differences between an RFI, a submittal, and a change order, and how you have managed them in the past?
Walk me through a specific project you worked on recently. What was the project scope, and what exactly were your individual day-to-day responsibilities?
What construction management and scheduling software are you proficient in, and how did you use them to keep a project on track?
Describe a time when a subcontractor was late with a critical submittal or delivery. How did you handle it to prevent a delay?

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in long island, ny

Project Management Assistant

Bookkeeper/Administrative Assistant

Executive Assistant

Administrative Assistant

Executive Administrator - Marketing Digital and Strategy

Administrative Assistant

Senior Administrative Assistant, Enforcement

Secretary I - Intake/Scheduler - Huntington

Clerical Asst

Administrative Assistant

Executive Administrative Assistant

Administrative Support Assistant

Executive Assistant - CNO Office - Full Time, Days

Office Assistant

Remote and Onsite Office Assistant

Secretary I - Intake/Scheduler - Garden City

Secretary I - Intake/Scheduler - Multispecialty - Babylon

Administrative Assistant

Administrative Assistant

Administrative Support Associate

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