Top 45 Contract administrator Jobs in Long Island Ny

Change Order Management Specialist
Renu Contracting & Restoration —Copiague, NY
- $95,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Profit sharing
- Dental insurance
Quick Apply
9d
Estimating Administrator
Lafayette Metal & Glass Company —Hauppauge, NY
- From $65,000 a year
- Full-time
- Google Workspace
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
Research Administrator Trainee (RAISE)
Stony Brook University —Stony Brook, NY
- $56,000 - $70,000 a year
- Overtime
- Google Workspace
- Office
- Administrative experience
14d
Subcontracts Administrator, Senior
TTM Technologies —Farmingdale, NY
- $86,131 - $143,551 a year
- Full-time
- Microsoft Word
- 7 years
- Microsoft Excel
- Health savings account
- Paid holidays
7d
HVAC Service Billing and Administrative Specialist
NY Mechanical Contractor - HVAC —Garden City Park, NY
- $28 - $34 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Grants Coordinator
Suffolk County —Yaphank, NY
- $70,000 - $80,000 a year
- Overtime
- Public speaking
- Research
- Mid-level
- Paid holidays
- Health insurance
Grants and Contracts Specialist
The Research Foundation for The State University of New York at Stony Brook —Stony Brook, NY
- $88,000 - $95,000 a year
- Online Application
- Administrative experience
- University
- Bachelor's degree
14d
Assistant Business Specialist
Brookhaven National Laboratory —Upton, NY
- $68,600 - $99,450 a year
- Full-time
- Mid-level
- Finance
- Bachelor's degree
Subcontract Administrator II
BAE Systems Inc. —Greenlawn, NY
- $73,534 - $125,007 a year
- Full-time
- Hybrid work
- Oracle
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Subcontracts Manager
Brookhaven National Laboratory —Upton, NY
- $128,900 - $213,950 a year
- Full-time
- Microsoft Excel
- 6 years
- Computer literacy
1d
Contract Adminstrator
Haugland Group —Melville, NY
- $90 - $120 a year
- Full-time
- ERP systems
- Mid-level
- Office
- Paid holidays
- Disability insurance
Quick Apply
Contracts Spec III
Brookhaven National Laboratory —Upton, NY
- $79,850 - $115,800 a year
- Full-time
- Microsoft Excel
- Bachelor of Science
- Master's degree
Research Administrator Trainee (RAISE)
The Research Foundation for The State University of New York at Stony Brook —Stony Brook, NY
- $56,000 - $70,000 a year
- Overtime
- Google Workspace
- Office
- Administrative experience
Senior Advisor, Contracts Management
Northwell Health —Lake Success, NY
- $112,800 - $197,200 a year
- Full-time
- Office
- Senior level
- Leadership
20h
Contracts Specialist
Stellant Systems —Melville, NY
- $75,000 - $100,000 a year
- Full-time
- ERP systems
- Office
- High school diploma or GED
2d
Mgr, Procurement - Contract Lifecycle Management
Optimum —Bethpage, NY
- $102,816 - $168,912 a year
- Background check
- Oracle
- Bachelor's degree
Quick Apply
11d
Subcontract Program Manager - Tactical Systems
BAE Systems Inc. —Greenlawn, NY
- $128,831 - $219,012 a year
- Full-time
- Hybrid work
- 6 years
- Oracle
- Customer service
- Health savings account
- Paid holidays
Senior Specialist, Procurement Contract Compliance
L3Harris Technologies —North Amityville, NY
- Contract
- Oracle
- Research
- Office
Grants and Allocations Specialist - 00140 - Mon-Fri 9AM-5PM
WellLife Network —New Hyde Park, NY
- $80,000 - $86,000 a year
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Wellness program
- Paid holidays
Quick Apply
Associate Director - Sponsored Projects
Long Island University —Brookville, NY
- $85,000 - $90,000 a year
- Online Application
- 5 years
- Office
- Master's degree

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Change Order Management Specialist

Renu Contracting & Restoration -
Copiague, NY

Quick Apply

Job Details

Full-time
$95,000 - $110,000 a year
9 days ago

Benefits

Profit sharing
Dental insurance
Vision insurance
Pet insurance

Qualifications

Contract interpretation
High school diploma or GED
Productivity software
Project contract management

Full Job Description

Role:

The Change Order Management Specialist is responsible for tracking, documenting, and supporting the preparation and submission of change orders on construction projects. This role works closely with project teams, subcontractors, vendors, and clients to ensure project changes are properly identified, priced, documented, submitted, and tracked through approval and billing. The position plays a key role in protecting the company's right to recover costs associated with scope changes, extra work, delays, and unforeseen conditions.

Duties & Responsibilities:

Change Order Administration

Maintain and update change order logs for assigned projects.
Track change events from identification through pricing, submission, approval, billing, and closeout.
Monitor contract notice requirements, deadlines, and approval procedures.
Coordinate with project teams to ensure changes are documented accurately and timely.

Documentation & Submission

Collect, organize, and maintain supporting documentation, including RFIs, field reports, drawings, schedules, directives, photos, quotes, invoices, and correspondence.
Review documentation for completeness and accuracy.
Assist in preparing change order requests, cost proposals, narratives, and supporting exhibits.
Submit approved packages through required project management platforms and communication channels.
Follow up on pending change order requests and approvals.

Contract & Financial Support

Review contract requirements related to changes, notices, and pricing.
Assist with compliance for time extensions, extra work, and owner-directed changes.
Coordinate with accounting to ensure approved change orders are entered, billed, and reconciled.
Support efforts to maximize recovery of legitimate project costs and impacts.

Communication & Reporting

Communicate regularly with project managers, superintendents, estimators, accounting staff, and management.
Prepare change order status reports and identify aging or high-risk items requiring attention.
Maintain professional relationships with owners, consultants, subcontractors, and vendors.

Qualifications:

Required

High school diploma or equivalent.
2–4 years of experience in construction administration, project coordination, estimating support, project accounting, or a related role.
Strong organizational, communication, and time management skills.
Ability to manage multiple projects and deadlines.
Proficiency with Microsoft Office and Procore.
Ability to read and understand construction documents, contracts, and project correspondence.

Preferred

Associate's or Bachelor's degree in Construction Management, Business, Accounting, Engineering, or a related field.
Experience with public works or government-funded construction projects.
Experience with Sage and construction management software.
Familiarity with prevailing wage, certified payroll, RFIs, submittals, and project closeout processes.

Core Competencies:

Strong attention to detail and document control.
Ability to analyze cost data, contracts, and supporting documentation.
Excellent follow-through, problem-solving, and organizational skills.
Ability to work independently and collaboratively in a fast-paced environment.
Professional handling of confidential financial and contractual information.

Work Environment:

Primarily office-based with occasional visits to project sites.
Periodic travel to job sites, meetings, and company offices may be required.
Must comply with all applicable job site safety requirements.

Performance Expectations:

Maintain accurate and current change order records.
Ensure timely, complete, and organized change order submissions.
Improve coordination between operations, estimating, and accounting teams.
Support timely billing and collection of approved change orders.
Help maximize recovery of costs related to approved project changes and impacts.

Company Benefits Include:

401k/Safe Harbor (3%)/Profit Sharing (2%)/Medical/Employer Funded HRA/Dental/Vision/Flex Spending/Employer Paid Life ($50k)/Voluntary Life/Pet Insurance and much more!

Renu offers a great working environment, company culture, and growth opportunities.

RENU is an Equal Opportunity Employer

Quick Apply

Refine Your Search

contract administrator jobs in long island ny

Change Order Management Specialist

Estimating Administrator

Research Administrator Trainee (RAISE)

Subcontracts Administrator, Senior

HVAC Service Billing and Administrative Specialist

Grants Coordinator

Grants and Contracts Specialist

Assistant Business Specialist

Subcontract Administrator II

Subcontracts Manager

Contract Adminstrator

Contracts Spec III

Research Administrator Trainee (RAISE)

Senior Advisor, Contracts Management

Contracts Specialist

Mgr, Procurement - Contract Lifecycle Management

Subcontract Program Manager - Tactical Systems

Senior Specialist, Procurement Contract Compliance

Grants and Allocations Specialist - 00140 - Mon-Fri 9AM-5PM

Associate Director - Sponsored Projects

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