Top 33 Administrative coordinator Jobs in Longmeadow, Ma

Administrative Coordinator
Town of Monson —Monson, MA
- $24.35 - $30.28 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator
Braman Termite & Pest Elimination —Agawam, MA
- $20 - $25 an hour
- Microsoft Outlook
- Writing skills
- Mid-level
Quick Apply
4d
Executive Assistant and Operations Coordinator - Boston, MA
Amherst College —Amherst, MA
- $95,000 - $110,000 a year
- Full-time
- Mid-level
- Office
- 3 years
Office Coordinator
Spinoso Real Estate Gro —Hadley, MA
- $55,000 - $67,000 a year
- Weekends as needed
- 5 years
- Word processing
- Computer literacy
Office Coordinator
Maxim Healthcare —Holyoke, MA
- $22 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
- Profit sharing
- Commuter assistance
Quick Apply
9d
Clerk IV (Education Abroad Administrative Coordinator)
University of Massachusetts Amherst —Amherst, MA
- Weekends as needed
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
10d
Coordinator, Hockey Administration
American Hockey League —Springfield, MA
- Weekends as needed
- Microsoft Word
- Mid-level
- Office
- Health insurance
- Dental insurance
21h
Office Coordinator - Movement Disorder
Hartford HealthCare Medical Group —Vernon, CT
- Full-time
- Urgent Care
- HIPAA
- Mid-level
Quick Apply
Front Desk/Treatment Coordinator (experience w/ Eaglesoft REQUIRED)
Salmon Brook Dental Group —Granby, CT
- $20 - $25 an hour
- Full-time
- Dental office
- Customer service
- Organizational skills
- Health insurance
- Paid time off
Quick Apply
Administrative Coordinator (Office, High-Volume Calls, Patient Triage, Referral) - HomeCare
Hartford HealthCare at Home —Vernon, CT
- Full-time
- HIPAA
- Mid-level
- Office
Quick Apply
CDC Coordinator
Mount Holyoke College —South Hadley, MA
- $21.44 - $24.05 an hour
- Online Application
- Computer literacy
- Mid-level
- Office
- Disability insurance
- Health insurance
10d
Program and Communications Coordinator
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Hybrid work
- Office
- University
- Bachelor's degree
- AD&D insurance
8d
Office Coordinator
Aramark —West Hartford, CT
- $20 - $25 an hour
- Inventory management
- Mid-level
- Office
- Disability insurance
- Health insurance
Front Desk Coordinator I
Smile Doctors Affiliate —West Hartford, CT
- Full-time
- Bilingual
- Writing skills
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
26-27 CT Office Coordinator
Achievement First (Non-Teaching) —Hartford, CT
- $20 - $25 an hour
- Full-time
- Microsoft Word
- Spanish
- Microsoft Excel
- 403(b) matching
- Health insurance
Quick Apply
1d
Clerk IV (Main Office Coordinator)
University of Massachusetts Amherst —Amherst, MA
- Full-time
- Laboratory
- Google Workspace
- Microsoft Access
8d
Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects)
Amherst College —Amherst, MA
- $27 - $30 an hour
- Full-time
- Google Workspace
- Customer service
- ERP systems
1d
Operations Coordinator
AmeriGas Propane, Inc. —Westfield, MA
- $22 an hour
- Pass drug screening
- Mid-level
- Office
- Health savings account
- Paid holidays
ATHENAONE Receptionist and Billing Coordinator
Dermatology Care Center LLC —Windsor, CT
- From $19 an hour
- Part-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
7d
Front Desk Coordinator
The Specialty Alliance —South Windsor, CT
- From $18 an hour
- 8 hour shift
- Computer literacy
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply

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Administrative Coordinator

Town of Monson
Monson, MA

Quick Apply

Job Details

Full-time
$24.35 - $30.28 an hour

Benefits

Health insurance
Dental insurance
Flexible spending account
Paid time off
Vision insurance

Qualifications

Microsoft Word
Computer operation
Google Docs
Microsoft Excel
Microsoft Outlook
Customer service
In-person customer service
Research
Microsoft Office
Administrative experience
Financial records management
Class D
Organizational skills
Computer skills
Clerical experience
Associate's degree
Cash handling
Office experience

Full Job Description

Position Purpose

The Administrative Coordinator for Treasury and Collections performs complex administrative work and is responsible for the collection and recording of payments for real estate, personal property, motor vehicle excise, water and sewer, trash, and all other miscellaneous revenues for the Town of Monson. This role involves managing financial records, assisting with tax collection, handling customer inquiries, and performing various administrative tasks.

Essential Functions

Collects and records payments for various taxes and fees. Handles customer inquiries regarding tax payments, collections, and other financial matters in a professional and courteous manner.

Performs administrative support duties pertaining to highly confidential and sensitive information; assists with accomplishing office administrative duties related to collections including preparing documents, spreadsheets and databases and screening phone calls and mail.

Balances daily work and cash drawer, run reports, and prepares and deposits funds. Performs administrative tasks as required to support the Treasurer/Collector’s office.

Maintains accurate records and handles sensitive financial information. Assists in the preparation, processing, and reconciliation of financial documents, including invoices, tax bills, and payment receipts.

Supports the tax collection process by processing payments, maintaining accurate records, and ensuring all transactions are accurately recorded in the system and in compliance with local and state regulations.

Maintains accurate records of all tax payments and ensures timely follow-up on delinquent accounts.

Assists in the preparation and distribution of tax bills, reminders, and notices to ensure compliance with local and state regulations.

Assists with special projects as assigned by the Treasurer/Collections Manager, including tax title and deed research, data analysis, and process improvement initiatives.

Performs similar or related work as required, directed, or situation dictates. Regular attendance at the workplace is required.

Supervision

Works under the general supervision and direction of the Treasurer/Collector or designee.

Job Environment

Work is performed in an office environment with frequent interruptions. Uses standard office equipment including a computer, telephone, and adding machine. Frequent contact with the public, vendors, and other town departments. Contacts are in person, in writing, and by telephone and involve information exchange dialogue. Has access to department related confidential information.

Recommended Minimum Qualifications

Education and Experience: Associate degree in finance, business administration or related field. Three years of progressively responsible office experience and experience in bookkeeping/accounting; or any equivalent combination of education, training, and experience. Cash handling and customer service experience are essential.

Additional Requirements

Ability to be bonded. Valid Class D Motor Vehicle License.

Knowledge, Ability and Skill

Knowledge: Working knowledge of office procedures and bookkeeping/accounting practices. Understanding of municipal tax collection processes.

Ability: Ability to communicate effectively, both verbally, via phone, e-mail and in writing with co-workers, the public, elected officials, board members, town departments and outside agencies. Ability to organize time and to work independently and accomplish tasks. Ability to maintain detailed statistics, records, and clerical records. Ability to deal effectively and tactfully with the public. Ability to maintain confidential information.

Skill: Excellent communication skills. Administrative skills in utilizing computers, office software applications. Interpersonal skills including attention to detail and strong organizational skills. Strong customer service skills are essential.

Physical Requirements

Minimal physical effort required. Tasks involve prolonged periods of sitting, occasional standing, and walking. Occasionally required to lift/move objects weighing up to 20 pounds. Requires the ability to operate a computer and standard office equipment.

Job Type: Full-time

Pay: $24.35 - $30.28 per hour

Benefits:

Dental insurance
Flexible spending account
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative coordinator jobs in longmeadow, ma

Administrative Coordinator

Administrative Coordinator

Executive Assistant and Operations Coordinator - Boston, MA

Office Coordinator

Office Coordinator

Clerk IV (Education Abroad Administrative Coordinator)

Coordinator, Hockey Administration

Office Coordinator - Movement Disorder

Front Desk/Treatment Coordinator (experience w/ Eaglesoft REQUIRED)

Administrative Coordinator (Office, High-Volume Calls, Patient Triage, Referral) - HomeCare

CDC Coordinator

Program and Communications Coordinator

Office Coordinator

Front Desk Coordinator I

26-27 CT Office Coordinator

Clerk IV (Main Office Coordinator)

Academic Department Coordinator (Film & Media Studies, Education Studies, & Special Projects)

Operations Coordinator

ATHENAONE Receptionist and Billing Coordinator

Front Desk Coordinator

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