Job Summary
Pacific Northern Environmental LLC (PNE LLC) is seeking an Accounts Receivable Specialist who thrives in a fast-paced, team environment and has the ability to provide exceptional service and skills to our company, clients, and employees.
Pacific Northern Environmental, LLC consists of five divisions including Advanced Electrical Technologies (AET), Taurus Power and Controls (Taurus), Cowlitz Clean Sweep (CCS), Pacific Northern Environmental Construction (PNEC), and WasteXpress Environmental (WXE). Together, we specialize in commercial and petroleum construction, industrial and commercial electrical, industrial cleaning, and hazardous waste disposal. PNE LLC is a multi-state organization with operating offices in Washington, Oregon, Idaho, and Hawaii. In addition, we carry out projects across the United States.
At AET, we are a premier West Coast commercial, industrial electrical contractor, control, and automation group. We pride ourselves on our ability to remain forward thinking and innovative in the latest commercial and industrial electrical technologies and applications. We ensure our employees’ education and training reflect AET’s company technological visions.
The Accounts Receivable Specialist is responsible for setting up jobs, generating accurate invoices, and ensuring correct billing rates. This role includes tracking payments, resolving discrepancies, and maintaining organized financial records. Strong attention to detail and experience with construction billing are essential.
Education and Experience Qualifications
- High School Diploma or GED
- Valid Driver’s License and meeting eligibility requirements to be covered under the company’s vehicle insurance preferred
- Associate’s degree in Accounting or Business Administration or a related field preferred.
- Minimum 2 years of billing and/or accounts receivable experience within the construction or electrical industry.
- Some experience in Time and Material (T&M) billing required.
- Familiarity with Viewpoint Spectrum or similar construction accounting software is strongly preferred.
- Must have exceptional attention to detail with ability to review and verify own work for accuracy.
- Previous experience working in a team environment in an office setting, along with familiarity working with common office equipment, such as multi-line phone systems and copy machines.
- Strong communication and customer service skills
- Ability to work with all levels of staff and management
- Takes pride in one’s work and accepts a level of responsibility for their professionalism and accuracy.
- Ability to accurately and calmly handle multiple priorities with interruptions and still meet deadlines.
Proficient in Microsoft Office
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Duties and Responsibilities
The Accounts Receivable Specialist possessing the education and experience listed above performs the following:
- Accurately enter and maintain customer and job information in Viewpoint Spectrum, including setting up new jobs with correct billing terms and rates.
- Ensure customer contracts and rates are correctly applied to each invoice and job setup for both Fixed and T&M contracts.
- Creates and revises T&M documents, ensuring changes are captured and reflected for final invoices.
- Reviews billing packet submitted from field for accuracy, comparing contents with billing estimates, daily reports, and job costs in system.
- Submits invoices for final internal review and track submission dates.
- Monitor and report on open job statuses, ensuring records remain current and accurate
- Reconciles discrepancies between field documentation and posted job costs, proactively following up with management on any discrepancies.
- Process credit memos with appropriate documentation and business approvals for customers when needed.
- Respectfully takes direction from manager and works collaboratively in a team environment with a spirit of cooperation.
Other duties as assigned.
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Working Conditions and Physical Requirements
The candidate must possess and be adaptable to the following physical abilities and working conditions:
- Move about the office as needed.
- Move work related equipment up to 10lbs.
- Remain in a stationary position for long periods of time.
- Operate various technological devices, including but not limited to a computer and 10-key calculator.
- Occasionally ascend/descend stairs.
Ability to observe details at close range.
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Employee Benefit Program
Pacific Northern Environmental, LLC presently provides coverage for:
- Medical, Dental & Vision options for employees and eligible dependents
- Life AD&D - Voluntary and Company paid.
- Specialty RX programs.
- Group AFLAC options – Hospital, Critical, and Accident Plans
- Pre-Tax Flexible Savings Account (FSA)
- Pre-Tax Dependent Care Savings Account (DCSA)
- Telehealth by Teladoc.
- 401(k) with discretionary annual company matching contributions.
- Employee Assistance Program (EAP)
- Paid Trainings and Certifications
- Paid Leave including Accrued Paid Vacation ,Accrued Paid Sick Leave, Paid Holidays, Jury Duty and Bereavement for qualifying employees
- Accrual Paid Sick Leave compliant with state and federal laws.
- 6 Paid Holidays (7th for Veterans Day if eligible) for qualifying employees
- Up to $2,000 per year profit sharing for qualifying employees
- Annual company events
Safety Incentives
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Please apply directly – https://pneco.bamboohr.com/careers/319
***Not open to outside recruiters***
Pacific Northern Environmental, LLC is an Equal Opportunity Employer. Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
This job description is a general description of essential job functions. It is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform. All employees of Pacific Northern Environmental, LLC (PNE, LLC) are expected to perform tasks as assigned by PNE supervisory/management personnel, regardless of job title or routine job duties. We are a Drug and Alcohol-Free Workplace. All new hires are subject to testing in accordance with local, federal, and state guidelines.
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