Top 8 Office administrator Jobs in Longview Tx

Operations Administrator
Patriot Pipeline Services —Kilgore, TX
- From $50,000 a year
- Full-time
- Background check
- Microsoft Excel
- English
- Health insurance
- Dental insurance
Quick Apply
10d
OFFICE PERSONNEL ADMINISTRATOR (FULL TIME AND PART TIME)
SSC —Longview, TX
- $16 an hour
- Urgently hiring
- Background check
- Word processing
- Office
- Disability insurance
- Health insurance
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Office Assistant
Alinet Oilfield Services Corp —Kilgore, TX
- From $16 an hour
- Part-time
- Office
- Administrative experience
- QuickBooks
- Paid time off
Quick Apply
EC-6 Classroom Teachers
The University of Texas at Tyler —Longview, TX
- Full-time
- Classroom
- Experience working with individuals with disabilities
- Mid-level
- Retirement plan
9-12 Classroom Teachers
The University of Texas at Tyler —Longview, TX
- Full-time
- Classroom
- Experience working with individuals with disabilities
- Bachelor's degree
- Retirement plan

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OFFICE PERSONNEL ADMINISTRATOR (FULL TIME AND PART TIME)
SSC —Longview, TX
Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.
$16 an hour
Quick Apply

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Oversees cash responsibilities including accurately posting, tracking and analyzing cash receipts and disbursements. Makes bank deposits daily or as needed.
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Dental Office Manager
Norton Family Dental —Columbus, OH
As the driving force behind practice management, you will oversee staff supervision, financial management, compliance with dental regulations, and the efficient…
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office administrator jobs near longview tx

Operations Administrator

Patriot Pipeline Services
Kilgore, TX

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Job Details

Full-time
From $50,000 a year
10 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Flexible schedule

Qualifications

Accounting systems
Confidential information handling
Microsoft Excel
Operations management
Executive administrative support
English
High school diploma or GED
Legal administrative experience
QuickBooks Online
QuickBooks
Editing

Full Job Description

August 27, 2026

Job Title: Operations Administrator

Company: Patriot Pipeline Services LLC

Location: Kilgore, Texas (Daily Office Setting)

Employment Type: Full-time (40 Hours)

Reports to: Owner

Position Summary

Patriot Pipeline Services is hiring a sharp, highly accountable Operations Administrator to keep company operations tight, professional, and moving forward. This is not a passive front-desk job. You will be responsible for document quality, safety and contractor systems, databases, office operations, and polished external communications.

The right candidate thinks like a strong paralegal: organized, discreet, accurate, and proactive. You bring recommendations, close loops, and keep the office and records in a condition you would be proud to show a client.

Key Responsibilities

Document control, data & technical records

Proof, format, edit, version-control, and manage company documents
Prepare professional reports, submittals, and supporting documentation
Maintain and update the cathodic protection (CP) database: survey data, rectifier readings, RMU information, test points, and related integrity records
Keep files organized, searchable, and audit-ready (digital and physical)
Support Salesforce or similar systems for workflow, records, and client information

Billing & financial administration

Create, review, and process accurate customer invoices, including job costing, labor, materials, and change orders
Enter, edit, submit, and follow up on invoices; help resolve disputes and missing backup with project leadership
Collect and verify timesheets, enter time, and allocate hours to jobs/projects
Work in QuickBooks Online and related systems with a high standard of accuracy
Assist the owner with sensitive financial and banking information as needed; maintain strict confidentiality

Safety & contractor compliance systems

Manage safety and prequalification documentation in ISN, Veriforce, and similar platforms
Track expirations, missing items, and follow-up so the company stays client-ready
Organize required employee documents and records without serving as the employees’ manager

Office operations

Maintain the office environment: supplies, cleanliness, vendors, scheduling, lunches, and customer visits
Answer and manage phone calls, emails, and basic client/vendor inquiries professionally
Coordinate workflow so nothing important is left to chance or neglected
Be the person who notices what is slipping and finds the solution

Communications, presentations & events

Create and schedule LinkedIn posts covering projects, safety, services, team updates, and industry content
Design and build professional PowerPoint presentations for client meetings, training, proposals, and internal use
Assist with planning and logistics for company events, training sessions, client meetings, and industry activities
Support basic graphic preparation, document formatting, and related communications as needed

Owner support

Assist the owner across the business with confidence and discretion
Handle confidential information, including financials, contracts, and personnel records
Bring recommendations on how to keep systems, files, billing, and the office organized as the company grows

Qualifications

Proven administrative, operations, document-control, legal-assistant/paralegal, or office-support experience; pipeline, energy, construction, legal, or professional services preferred
Strong Microsoft 365 skills, especially Excel, Word, and PowerPoint
QuickBooks Online experience strongly preferred
Excellent written and verbal communication; work product should look client-ready
High attention to detail on invoices, data entry, timesheets, and records
Comfortable learning cathodic protection and pipeline terminology
Experience with ISN, Veriforce, Salesforce, LinkedIn content, presentation design, or event coordination is a plus
Able to work independently, juggle priorities, and stay professional in a small, high-demand company
Must be trustworthy with money, contracts, and sensitive information
High school diploma or equivalent required; associate degree or relevant certifications preferred

What success in this role looks like:

Invoices go out clean and on time. The CP database and safety systems stay current. Documents look professional. The office is organized and presentable. The owner does not have to chase paperwork, missing backup, or expired contractor records. You recognize problems early and present a recommended solution.

Compensation

Competitive pay commensurate with experience for a high-responsibility role in East Texas. Strong candidates with document-control, invoicing, QuickBooks, and confidential executive-support experience should expect pay at the upper end of the local market for this hybrid role.

Pay: From $50,000.00 per year

Benefits:

401(k)
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

QuickBooks: 1 year (Required)
Executive Assistant: 1 year (Required)
Operations management: 1 year (Required)

Language:

English (Required)

Location:

Kilgore, TX 75662 (Required)

Shift availability:

Day Shift (Required)

Ability to Commute:

Kilgore, TX 75662 (Preferred)

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in longview tx

Operations Administrator

OFFICE PERSONNEL ADMINISTRATOR (FULL TIME AND PART TIME)

Office Assistant

EC-6 Classroom Teachers

9-12 Classroom Teachers

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