Top 414 House assistant Jobs in Los Altos Ca

Guest Services Representative
Cooley LLP —Palo Alto, CA
- $30 - $36 an hour
- Overtime
- Inventory management
- English
- Bachelor's degree
- Commuter assistance
- Health savings account
Front desk agent part-time AM (City express)
City Express by Marriott —Mountain View, CA
- Part-time
- Hotel
- High school diploma or GED
- US work authorization
- Paid time off
- Retirement plan
Quick Apply
8d
Pet Care Associate (House Sitting)
Petverse inc —Sunnyvale, CA
- $23.35 - $30.00 an hour
- Weekends as needed
- 18 years or older
- English
- Cleaning
- Paid training
- On-the-job training
Quick Apply
13d
Part-Time House Manager & Family Assistant
Sage Haus —Los Altos, CA
- $50 - $60 an hour
- Part-time
- Background check
- Research
- US work authorization
- Mileage reimbursement
Quick Apply
2d
House Manager & Family Assistant (Meal Prep Focus)
Sage Haus —Los Altos, CA
- $40 - $50 an hour
- Part-time
- Background check
- Clean driving record
- Children
Quick Apply
WAITER/WAITRESS (PART TIME)
Bon Appetit —Santa Clara, CA
- $28.45 an hour
- Part-time
- Background check
- Restaurant
- Entry level
- Commuter assistance
- Disability insurance
Quick Apply
House Manager / Personal Assistant
Excellence Services, LLC —Atherton, CA
- $150,000 - $200,000 a year
- Full-time
- Background check
- Hospitality
- Google Workspace
- Health insurance
Quick Apply
FOOD SERVICE UTILITY (FULL TIME)
Eurest —Mountain View, CA
- $27.25 an hour
- Urgently hiring
- Background check
- Food service experience
- Restaurant
- Commuter assistance
- Disability insurance
Quick Apply
9d
Long-term Part time Family Assistant in Menlo Park, CA
@Ease Family Solutions —Menlo Park, CA
- $45 an hour
- Part-time
- Background check
- CPR Certification
- Clean driving record
- Paid holidays
- Paid sick time
Quick Apply
House Manager & Family Assistant (with Meal Prep Support)
Sage Haus —Palo Alto, CA
- $35 - $40 an hour
- Part-time
- Background check
- CPR Certification
- Apartments
- Mileage reimbursement
Quick Apply
Safe House Program Assistant - (FT and PT)
SAVE —Fremont, CA
- $26.44 an hour
- Overnight shift
- Bilingual
- High school diploma or GED
- Driver's License
- Opportunities for advancement
Quick Apply
WAITER/WAITRESS (FULL AND PART TIME)
Bon Appetit —Menlo Park, CA
- $18 - $22 an hour
- Urgently hiring
- Background check
- Café
- Entry level
- Commuter assistance
- Disability insurance
Quick Apply
Assistant Property Manager-Stevenson House
The John Stewart Company —Palo Alto, CA
- $26 - $28 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Commuter assistance
- AD&D insurance
Part Time In Home Organizer and Stager
WellRive —Palo Alto, CA
- From $23 an hour
- Part-time
- Hospitality
- Customer service
- Driver's License
- Paid time off
- Flexible schedule
Quick Apply
3d
Operations Assistant
California Corporate Housing —San Jose, CA
- Full-time
- Office
- Bachelor's degree
- 1 year
Certified Nurse Assistant II
Front Porch —Palo Alto, CA
- $27.65 - $30.00 an hour
- Part-time
- Skilled nursing facility
- Pass drug screening
- High school diploma or GED
San Jose / Santa Clara (San Jose County) — Household Manager & Family Assistant (San Francisco, CA)
Sage Haus —San Jose, CA
- $45 - $65 an hour
- Part-time
- Background check
- Children
- US work authorization
Quick Apply
Temporary Hospitality Assistant
Fenwick & West LLP —Silicon Valley, CA
- $57,000 - $77,250 a year
- Overtime
- Microsoft Outlook
- Computer literacy
- Bachelor's degree
- Health savings account
- Flexible spending account
Real Estate Assistant
Franco Mobile Homes —San Jose, CA
- $19 - $25 an hour
- Part-time
- No experience needed
- In-person
- 1 year
- Flexible schedule
Quick Apply
1d
House Manager & Family Assistant with Meal Prep Support
Sage Haus —Palo Alto, CA
- $40 - $50 an hour
- Part-time
- Background check
- Spanish
- CPR Certification
- Mileage reimbursement
Quick Apply
8d

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Guest Services Representative

Cooley LLP -
Palo Alto, CA

Apply Now

Job Details

Full-time
$30 - $36 an hour

Benefits

Commuter assistance
Health savings account
AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Paid time off
Parental leave
Vision insurance
Life insurance

Qualifications

Legal office phone management
iManage
Guest services software
Productivity software

Full Job Description

Cooley is seeking a Guest Services Representative to join the Facilities/Office Services Team.

Position Summary: The Guest Services Representative position plays a critical role with a focus on establishing effective work relationships with clients, attorneys, business professionals and providing exceptional customer service to all clients, guests and employees. Meeting assistance may include making arrangements with food services vendors, and coordinating with Operations, Guest Services and other departments to ensure that all requests for space, catering and AV/technology equipment are managed well and services are provided seamlessly. This role will also perform various and other routine administrative duties. Specific duties include, but are not limited to, the following:

Position Responsibilities:

Answer telephones clearly and concisely, using a friendly and professional tone for attorneys/business professionals/clients and direct callers as requested or to voice mail, when appropriate
Check general voice mailbox daily and forward messages to the appropriate attorney or other business professional members
Greet everyone with enthusiasm and a welcoming attitude and record/log visiting attorneys and personnel from other Cooley offices and inform local Technology and Office Services team members of such visitors
Escort guests, as needed to conference room
Schedule visiting offices and coordinate with Administrative Services Manager or Director of Administration to confirm secretarial/practice team assistant support assignment, as needed
Maintain and update reservation details and other logistics in firm provided software (Zoom, etc.) for conference rooms. Work closely with the Guest Services, Office Services and Technology teams to ensure meetings run smoothly. Respond promptly to conference room requests or questions, providing excellent customer service when resolving issues
Collect information to register visitors for building access, input information and send confirmation/access emails, as needed
Coordinate logistical requirements for all in-house functions serving as the office contact for meetings and coordinating appropriate meal or beverage set-ups
Assist clients and attorneys with local restaurant reservations, as needed
Assist clients and/or visitors with local transportation needs
Maintain and update office floorplan of all office assignments
Collaborate with Director of Administration, Associate Director of Operations, Operations Manager or Guest Services Manager, for resolution when conference schedule conflicts arise, solve challenges and provide excellent hospitality
Knowledgeable of all personnel and departments in the office. Utilize appropriate resources to provide information regarding personnel and departments in other offices of the firm
Knowledgeable of all office wide amenities
Maintain a neat and orderly reception area
Maintain a secure environment at reception area and floor entrances, ensuring that clients or guests, including former employees, do not enter our space without approval
Maintain security badge log (new hires, temporary loaner keys, etc.)
As part of the Facilities team, work with on-site property manager to arrange for general facility maintenance including light bulb replacement, temperature adjustments and other issues. Submit work orders for maintenance issues to building management as needed
All other duties as assigned or required

Other responsibilities (where applicable):

Assist purchasing function; place order with supply vendor and manage special request for supply items. This includes office supplies and stationery items (letterhead, business cards, etc.)
Assist Facilities/Office Services with Emergency Preparedness plan, including, but not limited to: maintenance of safety and disaster recovery plan, handling emergency food inventory, assisting with fire drills, emergency team recruiting and employee safety training
Process and code vendor invoices
Serve as content coordinator for CooleyNet local office web page, ensuring that it is consistently up-to-date, helpful, innovative and useful as a resource to the office
Maintain awareness of all internal office/department wide events/activities with the ability to direct employees to the appropriate source for additional information for the event/activity (e.g., socials, special events, milestones, or such)
Draft and/or circulate daily office visitor email

Skills & Experience:

Required:

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
Familiarity with making international and long-distance calls to enable the receptionist to assist clients, guests or firm personnel

Preferred:

Bachelor’s degree
Prior customer service, receptionist or concierge experience
Previous law firm experience

Competencies:

Ability to interact in a professional, cooperative and tactful manner with clients, co-workers and others both in person and on the telephone
Detailed-oriented and adaptable
Punctual
Pleasant and professional demeanor with clear speaking voice and excellent spoken and written command of English
Excellent verbal, written, organization, computer, and interpersonal skills
Ability to maintain confidentiality
Ability to effectively work individually and use critical thinking skills to solve operational issues, knowing the difference between when to solve an issue on one’s own and when to elevate it to the next level for help
Team player
Ability to prioritize and handle multiple tasks simultaneously
Ability to work well under pressure within a deadline-driven environment

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $30.00 - $36.00 ($62,400.00 - $74,880.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Apply Now

Refine Your Search

house assistant jobs in los altos ca

Guest Services Representative

Front desk agent part-time AM (City express)

Pet Care Associate (House Sitting)

Part-Time House Manager & Family Assistant

House Manager & Family Assistant (Meal Prep Focus)

WAITER/WAITRESS (PART TIME)

House Manager / Personal Assistant

FOOD SERVICE UTILITY (FULL TIME)

Long-term Part time Family Assistant in Menlo Park, CA

House Manager & Family Assistant (with Meal Prep Support)

Safe House Program Assistant - (FT and PT)

WAITER/WAITRESS (FULL AND PART TIME)

Assistant Property Manager-Stevenson House

Part Time In Home Organizer and Stager

Operations Assistant

Certified Nurse Assistant II

San Jose / Santa Clara (San Jose County) — Household Manager & Family Assistant (San Francisco, CA)

Temporary Hospitality Assistant

Real Estate Assistant

House Manager & Family Assistant with Meal Prep Support

I want to receive the latest job alert for house assistant in los altos ca

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