Top 114 Academic chairs & academic program coordinators Jobs in Los Angeles, Ca

Academic Program Coordinator, Academic Operations
USC —Los Angeles, CA
- $28.00 - $32.50 an hour
- Overtime
- Google Workspace
- Customer service
- Mid-level
- Health insurance
- Dental insurance
6d
Academic Program Assistant
Keck Medical Center of USC —Los Angeles, CA
- $25.32 an hour
- Part-time
- Background check
- University
- Bachelor's degree
12d
Academic Program Administrator
USC —Los Angeles, CA
- $75,089.46 - $111,627.59 a year
- Weekends as needed
- School experience
- Microsoft Excel
- Customer service
- Health insurance
- Tuition reimbursement
11d
Academic Program Assistant
USC —Los Angeles, CA
- $25.32 an hour
- Part-time
- University
- Bachelor's degree
- Quality control
11d
Academic Program Specialist
Keck Medical Center of USC —Los Angeles, CA
- $29.76 - $30.90 an hour
- Full-time
- Background check
- Customer service
- Mid-level
Academic Programs Coordinator
UCLA —Los Angeles, CA
- $74,445 - $152,460 a year
- Full-time
- Hybrid work
- Background check
- School experience
- Nursing
9d
Administrative Program Coordinator (Hybrid)
City of Hope —Duarte, CA
- $33.80 - $52.29 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Mid-level
Academic Coordinator II
UCLA —Los Angeles, CA
- $87,616 - $170,668 a year
- Online Application
- School experience
- Doctoral degree
- Bachelor of Science
Academics Manager
Woodcraft Rangers —Los Angeles, CA
- $75,000 - $88,000 a year
- Full-time
- Hybrid work
- School experience
- CPR Certification
- Current TB test
- Health insurance
- Dental insurance
Academic Program Director - Life Sciences
USC —Los Angeles, CA
- $134,328.95 - $155,000.00 a year
- Master's degree
- Analysis skills
- University
- Tuition reimbursement
- Retirement plan
Program Specialist
USC —Los Angeles, CA
- $30.60 an hour
- Management
- Research
- Mid-level
4d
Program Coordinator
Loyola Marymount University —Los Angeles, CA
- $25.87 - $32.31 an hour
- Full-time
- Spanish
- English
- Mid-level
14d
Academic Program Administrator – Career and Professional Development, DHBB
USC —Los Angeles, CA
- $76,000 - $79,000 a year
- Weekends as needed
- Classroom
- Mid-level
- Microsoft Office
Program Coordinator
Advisor Business Solutions —Long Beach, CA
- $25 - $30 an hour
- Part-time
- Hybrid work
- Mid-level
- SharePoint
- Communication skills
Quick Apply
10d
Education Coordinator
Plaza De La Raza Child Development Services Inc —City of Industry, CA
- $5,248.99 - $5,938.75 a month
- Full-time
- Bilingual
- Classroom
- Mid-level
- Paid jury duty
- Paid holidays
Academic Coordinator - Ophthalmology
UCLA Health —Los Angeles, CA
- $32.20 - $51.36 an hour
- Microsoft Excel
- Microsoft Outlook
- Office
- Travel reimbursement
5d
Coordinator, School of Continuing Education
Mt. San Antonio College —Walnut, CA
- Online Application
- 5 years
- Writing skills
- English
11d
MSOT Site Coordinator
Stanbridge University —Alhambra, CA
- Full-time
- Background check
- Laboratory
- Classroom
Quick Apply
7d
Program Director, Vocational Nursing (VN) Program
Stanbridge University —Alhambra, CA
- Full-time
- Background check
- Laboratory
- Classroom
- Wellness program
- AD&D insurance
Quick Apply
7d
Assistant Program Director, MRI Tech
West Coast University —Anaheim, CA
- $98,454.61 - $142,710.62 a year
- Classroom
- CPR Certification
- Mid-level

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Academic Program Coordinator, Academic Operations

USC -
Los Angeles, CA

Apply Now

Job Details

$28.00 - $32.50 an hour
6 days ago

Benefits

Health insurance
Dental insurance
Tuition reimbursement
Vision insurance
Opportunities for advancement
Retirement plan

Qualifications

Optimizing workflow processes
Employee onboarding
Google Workspace
Stakeholder engagement
Correspondence management
Budget management
Preparation of internal financial performance reports
Project management experience in education
Office activity coordination
Business travel arrangements
Guest relations
Project documentation
Customer service
Faculty collaboration
Spreadsheets
Academic institution experience
Operations coordination planning
Performance Reporting
Employee relationship building
Purchase order management
Metrics Reporting
Mid-level
Accurate transaction records management
Meeting scheduling
Invoice payment processing
Expense reports
Bachelor's degree
Data management
Financial records management
Decision making

Full Job Description

Academic Program Coordinator, Academic Operations

USC is a leading private research university located in Los Angeles—a global center for arts, technology, and international business. As the city’s largest private employer, responsible for more than $8 billion annually in economic activity in the region, we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills across a variety of academic schools and units.

As a USC employee, you will enjoy excellent benefits and perks while becoming part of the Trojan Family—the faculty, staff, students, and alumni who make USC a great place to work.

Opportunity to Join

The USC Thornton School of Music is seeking a highly organized, detail-oriented Academic Program Coordinator to provide administrative, financial, and operational support for academic and programmatic activities. For more information about the school, please visit us at http://music.usc.edu/.

This position plays a critical role in ensuring the efficient coordination of curricular offerings, events, guest engagements, financial transactions, scheduling, and administrative operations. The position also supports the planning and coordination of recurring academic program activities and annual operational cycles to ensure the consistent delivery of program objectives in the Division of Contemporary Music. For more information about the program, please visit us at https://music.usc.edu/departments/contemporary-music/.

The successful candidate will be a proactive problem-solver with exceptional customer service skills, strong financial and administrative experience, and the ability to manage multiple priorities in a fast-paced environment. This role requires sound judgment, attention to detail, and the ability to work independently while collaborating effectively with faculty, staff, students, and external partners. The successful candidate will demonstrate initiative and take ownership of recurring responsibilities and annual processes, ensuring projects are carried through to successful completion. The individual will serve as a proactive administrative partner by anticipating needs, monitoring critical deadlines, maintaining operational continuity, providing timely reminders and follow-up, and contributing ideas that support program growth and excellence.

This position is 100% onsite at USC's University Park Campus.

Primary Responsibilities - Administrative & Program Support

Provide comprehensive administrative support for academic and departmental operations while working closely with the Program Chair to support the implementation of program priorities and ongoing academic operations.

Coordinate meetings, events, guest visits, and special projects.

Maintain and proactively manage calendars, schedules, program timelines, and recurring annual program activities.

Facilitate communication among faculty, staff, students, and external partners.

Manage document preparation, correspondence, and records.

Support onboarding activities for faculty, guests, speakers, and other visitors.

Provide reporting each semester on faculty teaching duties and assignment of students to faculty studios; monitor changes in student enrollment in specified instructional activities.

Partner with the Program Chair to anticipate operational needs, monitor critical timelines, and support strategic priorities through proactive planning, communication, and follow-through.

Financial & Budget Administration

Handle budget tracking, processing, and reconciliation.

Process purchase orders, requisitions, invoices, and reimbursements.

Coordinate vendor setup and payment processing.

Monitor expenditures and maintain accurate financial records.

Support travel arrangements and expense reporting.

Generate financial and operational reports as needed.

Event & Guest Coordination

Coordinate logistics for meetings, events, and special programs.

Manage guest scheduling, travel arrangements, and campus visits.

Support both on-site and off-site activities as required.

Oversee event planning and coordinate operational resources and services, delivering day-of support to ensure events run efficiently and effectively.

Data Management & Reporting

Maintain accurate records, databases, program documentation, and documentation of recurring annual processes to support continuity and consistent program operations.

Prepare reports and track key operational metrics.

Monitor deadlines and ensure timely completion of assigned processes.

Support data collection and reporting initiatives.

Preferred Qualifications

Bachelor's degree or equivalent combination of education and experience.

Two or more years of progressively responsible administrative, operations, program coordination, or financial support experience.

Strong financial acumen, including budget tracking, invoice processing, and vendor management.

Advanced proficiency with Microsoft Excel, Google Workspace, Microsoft Office, Workday, and other technology platforms such as SIS and Concur.

Strong organizational and project management skills.

Exceptional customer service orientation with a demonstrated commitment to responsiveness, professionalism, discretion, relationship-building, and delivering a high level of support to faculty, students, staff, alumni, guests, and external partners.

Demonstrated ability to manage projects and recurring annual processes through planning, execution, and follow-through.

Demonstrated ability to work independently, prioritize competing demands, and meet deadlines.

Excellent written and verbal communication skills.

Experience in higher education, event coordination, business operations, or administrative services is preferred but not required.

Demonstrated ability to anticipate stakeholder needs, exercise sound judgment, and take proactive action to support organizational goals and leadership priorities.

Additional Information

This position requires regular, on-site presence and is 100% on-site at USC's University Park Campus.

Scheduling flexibility is required, including occasional overtime, evening and weekend work to support events and operational needs.

Due to critical business operations and peak activity periods, certain blackout periods for vacation and time-off requests may apply.

Candidates do not need a music background or performance experience to be successful in this role.

Demonstrated ability to identify opportunities for process improvement, operational efficiency, student engagement, and program enhancement, and to bring forward thoughtful recommendations.

Why USC?

USC has excellent benefits, including health benefits for staff and their family, retirement plans, tuition assistance, professional development opportunities, and access to a vibrant campus community.

We pride ourselves on being a great place to work and offer:

Comprehensive health, dental, and vision coverage

Generous retirement benefits

Tuition assistance for employees and eligible family members

Professional development and career growth opportunities

Discounts to USC sporting events and campus activities

Access to a wide range of employee wellness programs

Salary Hiring Range:

The hourly base salary range for this position is $28.00 – $32.50 per hour.

When extending an offer of employment, USC considers factors including experience, education, skills, internal equity, applicable laws, and organizational needs.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Directly related professional experience in program specialization, e.g., counseling or teaching.

Apply Now

Refine Your Search

academic chairs & academic program coordinators jobs in los angeles, ca

Academic Program Coordinator, Academic Operations

Academic Program Assistant

Academic Program Administrator

Academic Program Assistant

Academic Program Specialist

Academic Programs Coordinator

Administrative Program Coordinator (Hybrid)

Academic Coordinator II

Academics Manager

Academic Program Director - Life Sciences

Program Specialist

Program Coordinator

Academic Program Administrator – Career and Professional Development, DHBB

Program Coordinator

Education Coordinator

Academic Coordinator - Ophthalmology

Coordinator, School of Continuing Education

MSOT Site Coordinator

Program Director, Vocational Nursing (VN) Program

Assistant Program Director, MRI Tech

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