Top 110 Administrative associate Jobs in Los Angeles, Ca

Administrative Support Associate
New Horizons, Serving Individuals with Special Needs —Los Angeles, CA
- $22 - $24 an hour
- Full-time
- Spanish
- Computer literacy
- English
- Paid holidays
- Health insurance
Quick Apply
Mail Associate
XBP Global —Los Angeles, CA
- Full-time
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
Office Associate
Synapse Virtual Production —Los Angeles, CA
- $70,000 - $80,000 a year
- Full-time
- Writing skills
- Mid-level
- Office
Quick Apply
Customer Service Associate
XBP Global —Los Angeles, CA
- Full-time
- Office
- Ability to lift 25 pounds
- Entry level
Quick Apply
Warehouse Office Associate
H MART —Whittier, CA
- $22 - $25 an hour
- Office
- Administrative experience
- Warehouse
- AD&D insurance
- Paid holidays
Quick Apply
Office Services Associate
RR Donnelley —Los Angeles, CA
- $17.88 - $24.28 an hour
- Full-time
- Hospitality
- Pass drug screening
- Office
- Disability insurance
- Health insurance
Quick Apply
Data Outreach Associate
Newmark —Los Angeles, CA
- $50,000 - $65,000 a year
- Full-time
- Remote
- Mid-level
- Analysis skills
- Bachelor's degree
- Paid holidays
- Health insurance
3d
Lead Office Services Associate
RR Donnelley —Los Angeles, CA
- $21.97 - $31.20 an hour
- Full-time
- Hospitality
- Computer literacy
- Pass drug screening
- Disability insurance
- Health insurance
Quick Apply
Senior Office Services Associate
RR Donnelley —Los Angeles, CA
- $23 an hour
- Full-time
- Pass drug screening
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Front Desk Associates, South Bay
EQUINOX —Los Angeles, CA
- $18.47 an hour
- Computer literacy
- High school diploma or GED
- Ability to lift 50 pounds
Part-time Front Desk Associate - West Hollywood
Myo —West Hollywood, CA
- $20.50 - $22.50 an hour
- Part-time
- Clinic
- Communication skills
- Marketing
- Cell phone reimbursement
- 401(k) matching
Quick Apply
10d
Office Services Associate
Williams Lea —Los Angeles, CA
- $20 - $21 an hour
- Overtime
- Hospitality
- Office
- High school diploma or GED
Workplace Associate
Flexport —Los Angeles, CA
- $31.20 an hour
- Office
- Bachelor's degree
- Experience equivalent to degree accepted
Quick Apply
Front Desk Associate
Miniluxe Inc —Los Angeles, CA
- Full-time
- Computer skills
- Ability to stand for extended periods
- Ability to lift 25 pounds
- Health insurance
- Dental insurance
Quick Apply
Member Experience Associate (Part-Time) - Los Angeles
Industrious —Los Angeles, CA
- From $25.25 an hour
- Part-time
- Hospitality
- Office
- In-person
- Commuter assistance
- Paid sick time
Quick Apply
Personal Assistant – Construction Industry (Entry-Level to Mid-Level)
Pacific Remodel & Development —Los Angeles, CA
- $20 - $25 an hour
- Email
- Hybrid work
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
12d
Front Desk Associate
Optimum Performance Center —Woodland Hills, CA
- $22 - $24 an hour
- Part-time
- Computer literacy
- Administrative experience
- Clinic
Quick Apply
Front Desk Associates, Santa Monica
EQUINOX —Santa Monica, CA
- $17.87 an hour
- Computer literacy
- Ability to lift 50 pounds
- US work authorization
Office Services Associate - Floater
RR Donnelley —Los Angeles, CA
- $17.88 - $24.28 an hour
- Full-time
- Hospitality
- Pass drug screening
- Office
- Disability insurance
- Health insurance
Quick Apply
12d
Front Desk Associate
Gravitas Beverly Hills —Beverly Hills, CA
- $20 - $25 an hour
- Weekends as needed
- Ability to walk for extended periods
- Ability to stand for extended periods
- 2 years
Quick Apply

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Administrative Support Associate

New Horizons, Serving Individuals with Special Needs -
Los Angeles, CA

Quick Apply

Job Details

Full-time
$22 - $24 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
Flexible spending account
Vision insurance
401(k) matching
Life insurance
Referral program
Paid sick time

Qualifications

Computer literacy
Copy machines
Multi-line phone systems
Office phone management

Full Job Description

Make a Difference Every Day....

New Horizons, a nonprofit organization that has served adults with special needs throughout the San Fernando Valley, Santa Clarita, Simi Valley, Moorpark, Thousand Oaks, and Ventura for more than 60 years, is seeking a motivated and detail-oriented Administrative Support Associate.

This position is ideal for a self-starter who thrives in a mission-driven environment and is committed to supporting an organization dedicated to empowering individuals with developmental and intellectual disabilities to live meaningful and independent lives.

Full-Time 40 hours per week

Pay Rate: $22 - $24Per Hour

SUMMARY: The Administrative Support Associate provides administrative and clerical support to ensure the efficient day-to-day operation of the office. Responsibilities include performing a variety of clerical tasks, maintaining accurate records and documentation, assisting with data entry, filing, correspondence, scheduling, and general office organization. The Administrative Support Associate also supports special projects and assignments as directed, exercising professionalism, attention to detail, and effective communication skills.

In addition to routine clerical responsibilities, the Administrative Support Associate may perform other administrative functions consistent with their skill level, experience, and training. This position may also collaborate with and provide support to other departments on special projects and organizational initiatives in coordination with the Employment Services Department, contributing to overall operational efficiency and team success.

ESSENTIAL DUTIES AND RESPONSIBILTIES include the following:

1. Maintains strict confidentiality of all personnel, members, medical, and financial records in accordance with organizational policies and applicable regulations.

2. Creates new client files, enters client information into the system, and maintains accurate and up-to-date database records.

3. Performs monthly data entry and record updates for Regional Center (RC) individual clients.

4. Completes and processes DS 1972 forms accurately and in a timely manner.

5. Reviews client files regularly to ensure all annual documentation and required forms are current and properly maintained.

6. Prepares monthly Job Coach meeting agendas, training materials, and supporting documentation.

7. Maintains and organizes filing systems for the Employment Services Department, including Supported Employment (SE), Pathways, Direct Placement (DP) and External Situational Assessment (ESA).

8. Assists SE and DP members with completing online job applications.

9. Conducts monthly quality control reviews of member files (minimum of 10 files per month) and submits findings and required documentation to the Program Manager.

10. Conducts monthly quality control reviews of billing records (minimum of 10 files per month) and submits findings and supporting documentation to the Program Manager.

11. Ensures Job Coaches and designated staff submit timesheets accurately and on time, while adhering to Human Resources policies and procedures regarding overtime, vacation, and sick leave usage.

12. Provides administrative and operational support to New Horizons team members as needed to help ensure the highest level of customer service and program effectiveness.

Requirements

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Must demonstrate the ability to organize and complete work in an efficient and timely manner to meet the requirements of the job. The ability to multi-task is preferred.

Computer proficiency, including Word and Excel, is desired. Efficient operation of office machines such as copiers is also required.

Professional and courteous telephone demeanor with experience managing a multi-line switchboard and interacting effectively and professionally with the public. Bilingual (English/Spanish) skills are preferred.

KEY COMPETENCIES:

Ensure 100% on-time submission of Job Coach and designated staff timesheets
Achieve 100% compliance with HR policies regarding overtime, vacation, and sick leave documentation and usage
Resolve timesheet discrepancies within 1–2 business days of identification
Complete monthly Regional Center (RC) client data updates on time with zero overdue submissions
Conduct monthly quality control reviews of at least 10 member files and 10 billing records, with findings submitted on schedule
Ensure 100% confidentiality compliance for all client, medical, financial, and personnel records
Maintain 100% completion and on-time processing of DS 1972 forms and other required documentation
Achieve 95%+ compliance rate in documentation and audit readiness across all filing systems (SE, Pathways, DP, ESA)

Benefits

Medical Insurance
Dental Insurance
Vision Insurance
Life Insurance
401K Matching
Vacation Hours
Paid Sick Leave
Holiday Pay
All paid trainings including CPR/First Aide
Discounts Program
Referral Program
FSA
And more...

New Horizons offers a supportive, team environment. TOGETHER WE MAKE A DIFFERENCE - Apply Now!

Quick Apply

Refine Your Search

administrative associate jobs in los angeles, ca

Administrative Support Associate

Mail Associate

Office Associate

Customer Service Associate

Warehouse Office Associate

Office Services Associate

Data Outreach Associate

Lead Office Services Associate

Senior Office Services Associate

Front Desk Associates, South Bay

Part-time Front Desk Associate - West Hollywood

Office Services Associate

Workplace Associate

Front Desk Associate

Member Experience Associate (Part-Time) - Los Angeles

Personal Assistant – Construction Industry (Entry-Level to Mid-Level)

Front Desk Associate

Front Desk Associates, Santa Monica

Office Services Associate - Floater

Front Desk Associate

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