Top 6 Chief administrative Jobs in Los Angeles, Ca

Chief of Staff
Conroy Commercial —Los Angeles, CA
- $75,000 - $150,000 a year
- Full-time
- Research
- Continuous improvement
- Children
- Health insurance
- Paid time off
Quick Apply
12d
Chief Administrative Officer
Providence —Mission Hills, CA
- $111.51 - $205.94 an hour
- Full-time
- Hybrid work
- Office
- Master's degree
- Bachelor's degree
- Paid parental leave
- Paid holidays
Executive Assistant, Chief Technology Officer
The Wonderful Company —Los Angeles, CA
- $40 - $41 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
1h
Senior Vice Chancellor for Finance and Administration and Chief Operating and Financial Officer
UCLA —Los Angeles, CA
- $600,000 - $750,000 a year
- Full-time
- 11+ years
- Office
- University
9d
Executive Administration | Exec Admin for Division Chief
Tecolote Research, Inc. —El Segundo, CA
- $75,000 - $100,000 a year
- Full-time
- Microsoft Outlook
- Office
- High school diploma or GED
- Paid jury duty
- AD&D insurance
Vice President for Administration and Finance and Chief Financial Officer
Cal Poly Pomona —Pomona, CA
- $10,106 - $350,004 a year
- Full-time
- Background check
- CPA
- 5 years

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UCLA Health —Los Angeles, CA
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Administrative Officer 2 - OBGYN
UCLA Health —Los Angeles, CA
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Chief of Staff

Conroy Commercial
Los Angeles, CA

Quick Apply

Job Details

Full-time
$75,000 - $150,000 a year
12 days ago

Benefits

Health insurance
Paid time off

Qualifications

Executive administrative support
Research
Property leasing
Continuous improvement
Property management

Full Job Description

Executive Assistant / Chief of Staff

Reports To: Brad Conroy

Position Summary

The Executive Assistant / Chief of Staff serves as the operational quarterback for Brad Conroy's business, civic, philanthropic, real estate, political, and personal priorities. This person ensures priorities are executed, communication is coordinated, and nothing falls through the cracks.

This is not a traditional Executive Assistant role. It is a high-trust, high-autonomy position designed to maximize Brad's effectiveness by removing operational burdens and creating leverage across every area of his life and business.

Success is measured by organization, execution, follow-through, and Brad's ability to spend significantly more time focused on growth, relationships, strategy, and high-value decision-making.

Primary ResponsibilitiesExecutive Operations

Manage an extremely dynamic calendar and competing priorities.
Coordinate meetings, travel, speaking engagements, and events.
Prepare agendas, briefing materials, and follow-up action items.
Screen and prioritize communications.
Draft professional correspondence.
Maintain strict confidentiality.
Ensure commitments are completed on time.

Chief of Staff

Own Brad's master priority list.
Track every project from idea through execution.
Coordinate across all businesses and organizations.
Ensure accountability for deadlines and deliverables.
Identify bottlenecks before they become problems.
Solve problems independently whenever possible.
Build systems that improve efficiency.

Cross-Functional Coordination

Serve as the primary coordinator between key members of Brad's team, including:

Ian — bookkeeping, financial reporting, KPI tracking, operating metrics, budgets, and financial dashboards.
Amy — family calendar, household operations, children's activities, travel, and personal scheduling.
Catherine — commercial real estate transactions, leasing, acquisitions, escrow timelines, due diligence, and property management coordination.

Ensure each area operates cohesively while keeping Brad informed while filtering decisions that require his attention.

Commercial Real Estate

Coordinate with brokers, attorneys, lenders, escrow officers, contractors, architects, and consultants regarding:

Listings
Acquisitions
Dispositions
Leasing
Due diligence
Property management
Development projects
Transaction timelines
Closing checklists

Maintain complete visibility into every active transaction.

Business Operations

Support Brad's various business ventures by:

Managing strategic projects.
Tracking operating metrics.
Coordinating vendors.
Organizing documentation.
Managing software systems.
Following up with outside professionals.
Improving workflows.

Civic & Political Activities

Coordinate activities related to civic organizations, campaigns, fundraising, advocacy, and community leadership, including:

Scheduling
Event logistics
Donor follow-up
Stakeholder communications
Research
Project management

Family Office Responsibilities

Coordinate personal and family operations including:

Travel
Household vendors
Insurance renewals
Vehicle management
Children's schedules
Medical appointments
Special events
Important deadlines

KPI & Performance Management

Working closely with Ian, develop and maintain dashboards that track key performance indicators across Brad's businesses and organizations.

Provide:

Daily priorities
Weekly scorecards
Monthly dashboards
Quarterly business reviews

Identify issues requiring executive attention before they become significant problems.

What This Role Is NOT

This position is not responsible for driving company revenue through sales or business development.

Instead, this role creates leverage by ensuring Brad has the time, information, organization, and support necessary to focus on growth opportunities.

The role is evaluated on operational excellence, execution, organization, and leadership.

Ideal Candidate

The ideal candidate:

Anticipates needs before being asked.
Operates with complete discretion.
Thrives in fast-paced environments.
Is exceptionally organized.
Communicates professionally.
Can juggle dozens of simultaneous priorities.
Solves problems independently.
Is comfortable interacting with executives, elected officials, business leaders, and high-net-worth individuals.
Loves building systems and improving processes.
Takes ownership and follows through relentlessly.

Key Performance IndicatorsDaily

Calendar accuracy
Inbox responsiveness
Priority completion
Outstanding follow-ups
Critical issues identified

Weekly

Project status updates
Open task completion rate
Meeting preparation
Team coordination
KPI reporting

Monthly

Strategic initiatives completed
Operating dashboard updates
Budget tracking
Vendor management
Process improvements implemented

Quarterly

Business review preparation
Major project completion
Organizational improvements
Cross-functional execution
Brad's time allocation toward strategic growth versus administrative work

Success Looks Like

After 12 months:

Brad spends substantially more time on growth, relationships, fundraising, business development, and strategy.
Every important initiative has clear ownership and accountability.
Communication across businesses, family, and organizations is seamless.
Deadlines are consistently met.
KPIs are visible and actively managed.
Team members operate with greater clarity and efficiency.
Brad can confidently say, "Nothing important falls through the cracks."

This individual becomes one of the most trusted and indispensable members of the organization.

Pay: $75,000.00 - $150,000.00 per year

Benefits:

Health insurance
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

chief administrative jobs in los angeles, ca

Chief of Staff

Chief Administrative Officer

Executive Assistant, Chief Technology Officer

Senior Vice Chancellor for Finance and Administration and Chief Operating and Financial Officer

Executive Administration | Exec Admin for Division Chief

Vice President for Administration and Finance and Chief Financial Officer

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