California Leaders
Executive Assistant
Reports To: Publisher & CEO
Location: Downtown Los Angeles, CA (In-Office, Monday–Friday)
Employment Type: Full-Time, Non-Exempt (Hourly)
Compensation: $40,000–$50,000 annually, depending on experience
Position Overview
California Leaders is seeking a highly organized, proactive, creative, and resourceful Executive Assistant to serve as the right hand to the Publisher & CEO. This is far more than a traditional administrative role. The Executive Assistant is a trusted partner responsible for supporting executive operations while helping coordinate editorial production, content creation, communications, social media, events, and day-to-day business activities.
This individual will play a vital role in ensuring the Publisher & CEO can remain focused on leadership, strategic partnerships, business development, and growing the California Leaders brand.
The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, communicates professionally with executives and community leaders, and enjoys wearing multiple hats. Every day is different, and this position requires someone who is adaptable, detail-oriented, and excited to contribute to a growing media company.
This position is ideal for an early-career professional looking to accelerate their career by gaining hands-on experience across executive leadership, media, publishing, marketing, communications, business development, and event management while working directly alongside the Publisher & CEO. The successful candidate will have a front-row seat to the people, partnerships, and stories shaping California’s business and civic landscape while developing skills that extend far beyond a traditional executive assistant role.
Primary ResponsibilitiesExecutive Support & Operations
- Manage the Publisher & CEO’s calendar, appointments, meetings, and travel.
- Coordinate executive scheduling and prioritize competing demands.
- Prepare meeting agendas, briefing materials, presentations, and follow-up action items.
- Manage executive correspondence, emails, and communications.
- Organize executive files, records, and confidential documents.
- Track projects, priorities, and deadlines to ensure timely execution.
- Serve as a trusted liaison between the Publisher & CEO and internal and external stakeholders.
- Anticipate executive needs and proactively solve problems before they arise.
- Exercise the highest level of professionalism, discretion, and confidentiality.
Editorial & Production Coordination
- Serve as the primary liaison between the Publisher & CEO and the Editor-in-Chief.
- Manage editorial calendars and magazine production timelines.
- Track article progress, interviews, approvals, and publication deadlines.
- Coordinate contributor communications, biographies, headshots, and supporting materials.
- Monitor project management systems to ensure deliverables remain on schedule.
- Support podcast production schedules and editorial workflow.
Content Development & Communications
- Draft LinkedIn posts, newsletters, articles, press releases, event recaps, captions, and executive communications.
- Assist with podcast preparation, guest communication, interview outlines, and show notes.
- Help maintain the California Leaders website and newsroom content.
- Ensure consistency in brand voice and messaging across all communication channels.
- Coordinate communications with writers, designers, editors, photographers, videographers, and vendors.
Social Media & Digital Marketing
- Create, schedule, and publish content across LinkedIn, Instagram, Facebook, YouTube, and other social platforms.
- Develop content calendars and assist with marketing campaigns.
- Monitor engagement and help manage online communities.
- Repurpose interviews, podcasts, articles, and events into engaging digital content.
- Support the growth of California Leaders’ online presence through strategic storytelling.
Photography, Video & Graphic Design
- Capture behind-the-scenes photos and short-form videos during interviews, meetings, and events.
- Coordinate photographers and videographers for editorial and event coverage.
- Design graphics, presentations, promotional materials, and social media assets using Canva and other creative tools.
- Organize and maintain the company’s digital photo and video library.
Event Planning & Coordination
- Assist with planning and executing magazine launch events, leadership workshops, networking receptions, podcast recordings, and community events.
- Coordinate speakers, sponsors, vendors, guests, photographers, and venues.
- Prepare event timelines, registration materials, and logistical plans.
- Provide on-site event support before, during, and after events.
- Capture content and assist with post-event communications and marketing.
Relationship Management
- Communicate professionally with sponsors, advertisers, featured leaders, elected officials, business executives, nonprofit leaders, podcast guests, and strategic partners.
- Schedule meetings and coordinate follow-up communications.
- Support business development efforts by maintaining positive relationships and ensuring exceptional stakeholder experiences.
Office Administration
- Help maintain an organized, professional, and welcoming office environment.
- Coordinate office supplies, vendors, deliveries, and administrative needs.
- Assist with invoices, expense reports, and administrative documentation.
- Support day-to-day operational needs as California Leaders continues to grow.
Qualifications
- Bachelor’s degree preferred or equivalent professional experience.
- Two or more years of experience supporting executives, communications, marketing, media, or administrative operations.
- Exceptional written and verbal communication skills.
- Outstanding organizational and project management abilities.
- Strong attention to detail with the ability to manage multiple priorities.
- Professional presence and excellent interpersonal skills.
- Self-motivated with the ability to anticipate needs and work independently.
- Comfortable working occasional evenings and weekends for events as needed.
- Valid driver’s license and reliable transportation preferred.
Preferred Skills
Experience with:
- Google Workspace
- Microsoft Office
- Canva
- Adobe Creative Suite (preferred)
- or similar project management software
- Social media management platforms
- Photography and basic videography
- Website content management systems
- Zoom and podcast recording platforms
What Success Looks Like
The successful Executive Assistant will:
- Keep executive priorities organized and moving forward.
- Ensure editorial projects stay on schedule.
- Produce engaging content that reflects the California Leaders brand.
- Maintain a consistent and professional social media presence.
- Help execute high-quality events and leadership experiences.
- Build strong relationships with sponsors, partners, and community leaders.
- Anticipate challenges and solve problems before they become obstacles.
- Allow the Publisher & CEO to focus on leadership, business development, strategic partnerships, and organizational growth.
Why Join California Leaders?
At California Leaders, you’ll do more than support an executive—you’ll help shape the stories, conversations, and partnerships that influence California’s future. You’ll work directly with CEOs, elected officials, entrepreneurs, nonprofit leaders, educators, and community changemakers while gaining invaluable experience in leadership, media, publishing, communications, marketing, and event management.
If you’re ambitious, creative, eager to learn, and excited to make a meaningful impact, we’d love to hear from you.
About California Leaders
California Leaders is a statewide multimedia platform dedicated to telling the stories of the people, organizations, and partnerships shaping California’s future. Through magazine features, podcasts, live events, leadership conversations, and digital media, California Leaders connects business, government, education, nonprofit, and community leaders while inspiring collaboration, innovation, and positive impact throughout the state.
Pay: $40,000.00 - $50,000.00 per year
Benefits:
Application Question(s):
- This is a full-time, in-office position in Downtown Los Angeles, Monday through Friday. Are you able and willing to work in the office five days per week?
- Do you have at least two years of professional experience in executive support, administrative operations, communications, marketing, media, or a related role?
- Do you have experience capturing and editing photos and short-form video content for social media, events, interviews, or professional organizations?
Work Location: In person
