Top 270 Medical office administrator Jobs in Los Angeles, Ca

Office Manager
California Institute of Aesthetic Arts —Los Angeles, CA
- $90,000 a year
- Full-time
- Background check
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Senior IT Administrator (Healthcare/Pharmacy – HIPAA Compliance)
IV League, Inc —Culver City, CA
- $100,000 - $130,000 a year
- Full-time
- Background check
- 7 years
- HIPAA
- Health savings account
- Health insurance
Quick Apply
4d
Dental Office Manager
Confidential —Torrance, CA
- $85,000 - $120,000 a year
- Full-time
- Spanish
- Dental office
- Management
- Health insurance
- Dental insurance
Quick Apply
2d
Wound Care Practice Administrator (LVN or Higher)
wound care —Beverly Hills, CA
- $60,000 - $120,000 a year
- Full-time
- LVN
- HIPAA
- Office
- Dental insurance
- Paid time off
Quick Apply
Office Manager - Fertility Center
Incinta Fertility Center —Torrance, CA
- From $85,000 a year
- Full-time
- 7 years
- Up to 50% travel
- Administrative experience
- Continuing education credits
- Health savings account
Quick Apply
Front Office Admin Support - Digestive Diseases, Westwood
UCLA Health —Los Angeles, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Outpatient experience
- Clinic
Administrative Assistant
DAVITA —Los Angeles, CA
- $25 - $30 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Pharmacy Clinical Systems Administrator
UCLA Health —Los Angeles, CA
- $39.93 - $69.93 an hour
- Monday to Friday
- System design
- Mid-level
- Bachelor's degree
Front Office Admin Support- Ocean Park Family Medicine
UCLA Health —Santa Monica, CA
- Computer literacy
- Outpatient experience
- Clinic
2d
Administrative Assistant 2
UCLA Health —Los Angeles, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Mid-level
- Neurology
6d
Front Office Admin Support - Oncology, Santa Monica
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Outpatient experience
- Clinic
12d
Administrative Assistant II - Head & Neck Surgery (Westwood)
UCLA Health —Los Angeles, CA
- $26.42 - $37.49 an hour
- Surgery
- Computer literacy
- Mid-level
Administrative Assistant II, Outpatient Rehab Services - 12th Street Santa Monica
UCLA Health —Los Angeles, CA
- $26.42 - $37.49 an hour
- Mid-level
- Clinic
- Rehabilitation center
11d
Administrative Assistant III - Radiology
UCLA Health —Los Angeles, CA
- $30.36 - $43.49 an hour
- Mid-level
- Radiology
- Medical terminology
4d
Administrative Assistant II - Pediatric Ophthalmology & Strabismus, Westwood
UCLA Health —Los Angeles, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Mid-level
- Clinic
Administrative Assistant I - Dermatopathology
USC —Los Angeles, CA
- $23.89 - $29.61 an hour
- Full-time
- Research
- Mid-level
- Administrative experience
2d
Executive Assistant - IBD Institute (On-site)
Cedars-Sinai —Los Angeles, CA
- $37.03 - $57.40 an hour
- 8 hour shift
- Research
- Mid-level
- Office
Executive Assistant - Ambulatory Operations Improvement - Full Time 8 Hour Days (Non-Exempt)(Non-Union)
Keck Medical Center of USC —Los Angeles, CA
- $34.32 - $56.19 an hour
- 8 hour shift
- Background check
- 5 years
- Computer literacy
10d
Administrative Assistant 3
UCLA Health —Santa Monica, CA
- $30.36 - $43.49 an hour
- Mid-level
- Neurology
5d
Administrative Assistant II – Oncology, Santa Monica
UCLA Health —Santa Monica, CA
- $26.42 - $37.49 an hour
- Computer literacy
- Mid-level
- Outpatient experience
6d

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Office Manager

California Institute of Aesthetic Arts
Los Angeles, CA

Quick Apply

Job Details

Full-time
$90,000 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Administrative experience
Team development
Bachelor's degree
Organizational skills
Business Administration

Full Job Description

Company Overview
Kian Aesthetic Institute is a premier destination for aesthetics, wellness, and longevity. Committed to excellence and driven by innovation, we offer a state-of-the-art facility equipped with advanced technology, providing a broad range of services designed to enhance well-being and rejuvenation.

We are seeking an experienced and motivated Office Manager to join our team at our prestigious aesthetic practice. The ideal candidate will possess strong interpersonal and organizational skills, with a passion for managing operations in a high-end, customer-focused environment. As a member of the KAI team, going above and beyond for our patients is a crucial element in making them feel at home, whether they are planning their next visit or spending time with us in the office. In this role we expect you to be friendly, efficient, detail oriented, proactive and team focused.

ESSENTIAL RESPONSIBILITIES

Finance Management

Oversee the collection of daily deposits (credit card, cash, and checks) and day sheet balancing. Review and audit redemption of points from partnered patient reward programs such as Aspire and Alle.
Generate monthly practice metrics in conjunction with Bookkeeper and assist with analysis of practice growth and revenue trends.
Securely executes physical transfer of cash and/or checks for deposits from office to bank.

Human Resource Management

Oversee recruitment, hiring, and onboarding and offboarding of staff.
Post job openings and screen all incoming candidates.
Schedule phone and conduct in-person first interviews. Job Descriptions should be provided to the applicant prior to interviews.
Prepare and email employment offers to include details of pay, benefits, job description and a summary of next steps.
Electronically hire new employees and manage onboarding process. This includes conducting background checks (to be signed off by CPD), arranging for compliance training, processing benefit applications, establishing allotment records, ordering uniforms, updating the staff roster, scheduling and conducting an introductory and annual evaluation (on CPD calendar), securing parking, establishing all system logins, and issuing an office key.
As required, manage termination details including final paperwork, final pay and all other related items. Review paperwork with CPD prior to conducting termination meeting.
Maintain employee records and manage benefits administration.
Maintain employee roster.
Review all treatment requests and approve or deny them in accordance with company guidelines. Maintain employee quarterly aesthetic allotments with a detailed record (date and value) of each treatment under employee’s personal log.
Once an employee has been onboarded, CPD to review onboarding checklist and signs off on the employee’s file.
Continual maintenance of employee files making sure Practice follows applicable state and federal regulations along with practice standards.
Monitor and evaluate employee performance, continually providing feedback and learning opportunities. Facilitate training and development programs to promote a skilled and motivated team.
Conduct employee consultations as needed and prepare the required documentation post meeting. CPD to review and sign off on all documentation.
As required, in preparation of 360 employee reviews, issue necessary forms to managers/peers for completion. Confirm with CPD as to which individuals will participate in the employee evaluation. Once all completed forms are gathered, discuss details with CPD and afterwards prepare the written evaluation and conduct performance reviews.
Foster a positive work culture through effective communication and conflict resolution.
Schedule, prepare for and participate in all team meetings ensuring meetings are efficient, productive and consistently held.
Other tasks related to HR as directed.

Inventory Management

Manage inventory of aesthetic and administrative supplies, ensuring adequate stock levels.
Coordinate with vendors for timely procurement of products.
Implement inventory control processes to minimize waste and reduce costs.

Special Events, Meetings, Projects and Lunch and Learns

Point of contact for all vendors, scheduling meetings, lunch and learns etc.
Coordinate special events, including training events, making sure the team is informed and the flow is seamless.

Other Expectations

Meet with Chief Practice Director once per week.
Oversee appointment scheduling and enhance patient experience.
Develop and implement standard operating procedures for operational excellence.
Maintain clinical practice protocols, reviewing annually.
Conduct patient financial audits as necessary.
Point of contact for all guests with issues, focusing on de-escalation and resolution.
Provide administrative support for any practice clinical research trials, ensuring accuracy and compliance with Sponsors, Sponsor staff and Clinical Department staff.
Prepare quarterly staff meeting agendas by acquiring agenda items from each department. Record meeting minutes for quarterly staff meetings.\
Cover other positions as necessary (i.e., front desk).

Qualifications

Bachelor’s degree in business administration, Healthcare Management, or related field preferred.
Proven experience as an office manager or in a similar role within healthcare or aesthetic practice.
Strong knowledge of human resource management and inventory control.
Excellent organizational and leadership skills.
Exceptional communication and interpersonal abilities.
Proficient in office management software and tools.

Required Experience: 3+ years of Office management experience required. If performance indicators are met after 3 months, potential raise to $95k annually.

Pay: $90,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

What would be your plan of action in the first 30 days?
How would you describe your management style? Please submit a video recording of your answer!

Experience:

Medical office or office management: 3 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

medical office administrator jobs in los angeles, ca

Office Manager

Senior IT Administrator (Healthcare/Pharmacy – HIPAA Compliance)

Dental Office Manager

Wound Care Practice Administrator (LVN or Higher)

Office Manager - Fertility Center

Front Office Admin Support - Digestive Diseases, Westwood

Administrative Assistant

Pharmacy Clinical Systems Administrator

Front Office Admin Support- Ocean Park Family Medicine

Administrative Assistant 2

Front Office Admin Support - Oncology, Santa Monica

Administrative Assistant II - Head & Neck Surgery (Westwood)

Administrative Assistant II, Outpatient Rehab Services - 12th Street Santa Monica

Administrative Assistant III - Radiology

Administrative Assistant II - Pediatric Ophthalmology & Strabismus, Westwood

Administrative Assistant I - Dermatopathology

Executive Assistant - IBD Institute (On-site)

Executive Assistant - Ambulatory Operations Improvement - Full Time 8 Hour Days (Non-Exempt)(Non-Union)

Administrative Assistant 3

Administrative Assistant II – Oncology, Santa Monica

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