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Project Administrator

Gregory Construction -
Louisville, KY

Quick Apply

Job Details

7 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Opportunities for advancement

Qualifications

Customer communication
Microsoft Excel
Microsoft Outlook
Word embeddings
High school diploma or GED

Full Job Description

Project Administrator

Location: Project Based (Travel Required)

Gregory Construction is looking for a highly organized and motivated Project Administrator to support our field leadership on active heavy civil construction projects. This position plays a critical role in keeping projects organized, supporting daily operations, and ensuring accurate project documentation from start to finish.

As a Project Administrator, you'll work closely with Project Managers and Superintendents while serving as a key connection between the field and corporate teams. If you enjoy a fast-paced environment, take pride in staying organized, and want to be part of building some of the nation's most exciting infrastructure and mission-critical projects, we'd love to hear from you.

Responsibilities

Provide day-to-day administrative support to Project Managers and Superintendents.
Maintain organized project files, schedules, logs, and documentation.
Process employee timecards, payroll information, and workforce records.
Coordinate communication between field personnel, office staff, subcontractors, and clients.
Prepare reports, correspondence, meeting notes, and other project documentation.
Track safety documentation, training records, and compliance requirements.
Assist with employee onboarding and project workforce documentation.
Support project meetings by preparing agendas, tracking action items, and documenting follow-up.
Help maintain organized, professional project offices and meeting spaces.
Provide timely updates and administrative support as project needs evolve.

Qualifications

High school diploma or equivalent required.
Minimum of two years of administrative experience; construction experience is preferred.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
Excellent organizational skills with strong attention to detail.
Strong verbal and written communication skills.
Ability to manage multiple priorities in a fast-paced construction environment.
Associate's or Bachelor's degree is a plus.
Willingness to travel and support active project sites as business needs require.

What We Offer

Competitive compensation
Comprehensive medical, dental, and vision benefits
401(k) with company match
Paid time off and company holidays
Opportunities for career growth and advancement
A collaborative, team-oriented culture built on our core values of Safety, Integrity, Communication, Excellence, and Determination
The opportunity to support impactful heavy civil and mission-critical construction projects across the country

If you're looking for a career where your organization, communication, and administrative skills directly contribute to successful projects, we'd love to hear from you.

Quick Apply

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