Top 19 Executive administrative assistant Jobs in Louisville Ky

Lead Client Engagement Coordinator
JH Law Group —Louisville, KY
- $22 - $28 an hour
- Full-time
- Hybrid work
- Google Workspace
- Customer service
- Writing skills
- Health savings account
- Health insurance
Quick Apply
3d
Executive Coordinator II
American Red Cross —Louisville, KY
- Full-time
- 7 years
- Mid-level
- Office
- Paid holidays
- Disability insurance
Executive Assistannt
Fifth Third Bank —Louisville, KY
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
Executive Assistant
Bernheim Arboretum and Research Forest —Clermont, KY
- $55,000 - $65,000 a year
- Email
- Hybrid work
- Background check
- Mid-level
- Office
- 403(b) matching
- Paid holidays
Quick Apply
2d
Household and Executive Assistant, Creative Projects
Exceptional Dentistry —Louisville, KY
- $22 - $28 an hour
- Part-time
- Hybrid work
- Google Workspace
- Research
- Communication skills
- Flexible schedule
Quick Apply
6d
Executive Assistant- Part time
Malca-Amit —Louisville, KY
- Part-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Executive & Personal Assistant
Havier Corporation —Louisville, KY
- $20 - $24 an hour
- Part-time
- Research
- Business development
- Driver's License
- Flexible schedule
Quick Apply
11h
Executive/Personal Assistant
YourChoice Concierge —Louisville, KY
- $17 - $20 an hour
- Overtime
- Hybrid work
- Mid-level
- Driver's License
- Organizational skills
- Flexible schedule
Quick Apply
Global Coordinator & Research Specialist
Sazerac Company —Louisville, KY
- 7 years
- Microsoft Outlook
- Research
Quick Apply
Executive Assistant
Green Castle Baptist Church —Louisville, KY
- $23 an hour
- Part-time
- Hybrid work
- Mid-level
- Organizational skills
- Leadership
- Paid time off
- Work from home
Quick Apply
Administrative Assistant I
DHL —Jeffersonville, IN
- $51,000 - $55,000 a year
- Full-time
- Microsoft Word
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
FIRST UROLOGY P S C —Jeffersonville, IN
- Weekends as needed
- Background check
- Google Workspace
- Microsoft Outlook
- AD&D insurance
- Paid holidays
Quick Apply
Finance & IT Operations Specialist
Sazerac Company —Louisville, KY
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
Board Liaison
Youth for Technology Foundation —Louisville, KY
- Email
- Computer literacy
- Mid-level
- Office
Executive Care Coordinator
Valeris, Inc. —Jeffersonville, IN
- Full-time
- Bilingual
- Background check
- Pass drug screening
- Health savings account
- AD&D insurance
Quick Apply
12d

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Part-Time Executive Support Specialist
Accel Inc —New Albany, OH
Maintain cleanliness and function of the front desk and break room. This unique role blends executive support with front office coordination, light personal…
Quick Apply
Administrative Professional 4
State of Ohio - Minority Health Commission —Columbus, OH
OR completion of associate core coursework in secretarial science or business office applications from accredited career school or community college AND 12…
$27.73 an hour
11d

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Lead Client Engagement Coordinator

JH Law Group
Louisville, KY

Quick Apply

Job Details

Full-time
$22 - $28 an hour
3 days ago

Benefits

Health savings account
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Parental leave
Vision insurance
401(k) matching

Qualifications

Google Workspace
Customer communication
Customer service
Executive administrative support
Managing clients in a customer support role
Project management
Attention to detail
Client services
Data entry
Organizational skills
Customer support

Full Job Description

About the Role

***Hybrid, at least 3 days per week on site in our Louisville office***

Our firm's Client Readiness & Engagement team is looking for an organized, client-focused coordinator to be the connective tissue between our planning attorneys, clients, advisors, and internal teams. You'll own scheduling, client communication, meeting prep, and engagement administration from a client's first consultation through signed engagement — keeping everyone aligned and moving forward.

No legal drafting, research, or bar admission required. This is a coordination and client-experience role, not a paralegal position — you won't be preparing pleadings, conducting legal research, or drafting legal instruments. If you're great at keeping projects on track, managing competing calendars, writing clear summaries, and making clients feel taken care of, this role is built for you. Backgrounds in client services, project coordination, executive support, hospitality, financial services, or professional services are all a strong fit — legal experience is a plus, not a requirement.

What You'll Do

Keep the planning process moving

Manage scheduling and calendar coordination for assigned attorneys — consultations, planning presentations, strategy meetings, and follow-ups
Track client progress, outstanding tasks, and deadlines through the pre-engagement process
Flag workflow gaps and suggest process improvements to leadership

Be the point of contact

Serve as the primary liaison between clients, advisors, attorneys, and internal departments
Prepare meeting agendas and materials in advance so attorneys walk in ready
Attend meetings, capture action items and next steps, and follow up to make sure they get done

Prepare materials for attorney review

Draft meeting recaps, planning summaries, and presentation materials based on attorney direction and client conversations (you'll be organizing and writing up what's discussed — not producing legal work product)
Proofread and format planning documentation for accuracy and completeness before it goes to a client

Handle engagement administration

Coordinate engagement letter preparation, routing, and signature collection
Generate initial invoices and coordinate billing timing with the finance team
Maintain accurate, up-to-date records in firm systems

Collaborate across the team

Partner with Client Readiness Specialists for smooth client handoffs
Support technology, automation, and process improvement initiatives
Help build out client communication templates and best practices

What You Bring

2+ years in a coordination, client services, executive support, or project management role (legal or financial services industry experience is a plus, not required)
Excellent written communication — you can summarize a meeting or draft a client-ready recap without hand-holding
Strong organizational skills and comfort juggling multiple attorneys' calendars and priorities at once
Comfort with scheduling tools, Microsoft Office/Google Workspace, and general practice/case management software (we'll train you on our specific systems)
A calm, professional presence with clients — you're often the first and most consistent point of contact they have with the firm
High attention to detail, especially around deadlines and financial/billing accuracy

Why This Role

Direct exposure to a sophisticated planning practice without needing a paralegal certification or legal background
Clear path to grow into a more senior coordination or client relations role as you learn the practice
Work closely with attorneys and advisors as a trusted extension of the client relationship, not just administrative support

Pay: $22.00 - $28.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Health savings account
Paid time off
Parental leave
Vision insurance

Experience:

Customer support: 2 years (Required)
Data entry: 2 years (Preferred)
Project management: 2 years (Preferred)

Ability to Commute:

Louisville, KY 40243 (Required)

Work Location: Hybrid remote in Louisville, KY 40243

Quick Apply

Refine Your Search

executive administrative assistant jobs in louisville ky

Lead Client Engagement Coordinator

Executive Coordinator II

Executive Assistannt

Executive Assistant

Household and Executive Assistant, Creative Projects

Executive Assistant- Part time

Executive & Personal Assistant

Executive/Personal Assistant

Global Coordinator & Research Specialist

Executive Assistant

Administrative Assistant I

Administrative Assistant

Finance & IT Operations Specialist

Board Liaison

Executive Care Coordinator

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