Top 10 Executive administrative assistant Jobs in Loveland Co

Family Office Administrator - Contract
Fx3 Management LLC —Longmont, CO
- $27 - $33 an hour
- Temporary
- Hybrid work
- Background check
- Clean driving record
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Branch Executive Assistant
Fairway Independent Mortgage Corporation —Loveland, CO
- From $27.45 an hour
- Full-time
- Microsoft Outlook
- Inventory management
- Office
Police Executive Assistant
Town of Estes Park —Estes Park, CO
- $66,777 - $93,488 a year
- Full-time
- Pass drug screening
- Office
- Senior level
Administrative Assistant
Soukup, Bush & Associates —Fort Collins, CO
- $25 - $30 an hour
- Office
- Entry level
- Office experience
Executive Assistant to the CEO
IO Global —Longmont, CO
- Up to $125,000 a year
- Full-time
- Google Workspace
- 5 years
- Public speaking
- Health savings account
- Health insurance
Quick Apply

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Family Office Administrator - Contract

Fx3 Management LLC
Longmont, CO

Quick Apply

Job Details

Temporary | Full-time | Contract
$27 - $33 an hour

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Confidential information handling
Microsoft Outlook
Spreadsheets
Executive administrative support
Customer inquiry handling
Driver's License
Bachelor's degree
Video conferencing software
Attention to detail
Desktop applications
Collaborative technology platforms
Microsoft Teams
Law office experience
Digital project management boards
Presentation creation
Video conferences (communication methods)
Video conferencing systems operation

Full Job Description

Job Summary

Fx3 Management LLC (the “Company”) is seeking a Family Office Administrator to assist with the daily administrative, financial, and operational functions of its affiliated family office entity. This role requires a detail-oriented, organized, and proactive individual to act as the primary liaison between the Company’s Principals and their internal and external advisory teams.

This position is a hybrid role comprising a mixture of remote work with occasional on-site presence as needed at the Company’s headquarters in Boulder, CO or at the Principals’ primary residence in Longmont, CO. This position is contract and expected to last from 90 to 120 days, with the possibility of being hired on full-time. Hours are Monday through Friday, during the Company’s standard business hours of 8am-5pm MT. Part-time, overtime, and flex scheduling arrangements may be available.

Reliable transportation is required; transportation or travel arrangements outside of standard work locations may be expensed and/or mileage reimbursed accordingly.

Essential Functions & Responsibilities

Serve as the primary point of contact for the family office to both internal and external parties and respond timely and professionally to inquiries and documentation requests
Work with the Principals and their advisory teams to determine annual contribution goals, vet charitable organizations, manage donation and foundation activities, and plan special and annual events
Perform other related tasks as needed
Organize and maintain the Principals’ email inboxes, calendars, and schedules with a high attention to detail
Keep meticulous financial, organizational, and personal records while utilizing professional discretion
Routinely sort and process mail, review invoices, and remit timely payments to the appropriate vendors or governmental authorities
Assist with residential property administration needs, including but not limited to coordinating improvements, facilitating maintenance requests, assessing domestic staff and labor needs, and maintaining major fixed assets
Assist with developing and maintaining the Principals’ personal financial statements (PFSs) to holistically illustrate net worth, cash flow, and investment performance
Assist with tracking and maintaining family office and personal budgets and expenses

Requirements and Qualifications

Completed college or professional-level coursework in Accounting, Finance, Paralegal Studies, or a similar field is strongly preferred; a completed 2 or 4-year degree is preferred, but not required
Prior office experience in professional services firms, such as a law firm, public accounting firm, or wealth management firm, is preferred, but not required
Professional-level proficiency in standard office suites (particularly spreadsheet and presentation applications, such as MS Excel and PowerPoint), email and calendar management software (such as MS Outlook), project management software (such as Asana), Adobe PDF, virtual conferencing software (such as MS Teams), and similar applications is required
Required to handle sensitive information with discretion and professionalism; a standing nondisclosure agreement is mandatory
Professional presence and strong presentation, verbal, and written communication skills required
Valid US driver's license, reliable transportation, and clean driving record required

Physical Requirements

Work conditions generally consist of professional settings via remote, general office, and residential household environments. These may include sitting at a computer for prolonged periods of time and standing, carrying, pushing and/or pulling loads up to 50 lbs.
Ability to routinely commute to and within the greater Boulder County, CO area is required

Pay: $27.00 - $33.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Flexible schedule
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

executive administrative assistant jobs in loveland co

Family Office Administrator - Contract

Branch Executive Assistant

Police Executive Assistant

Administrative Assistant

Executive Assistant to the CEO

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