Company Overview
Stewart-Amos Equipment Co. has served the aggregate industry since 1938 and construction since 1952. Street sweepers came later: we sold them for years before we began building our own, and today we design and manufacture a full line here in Harrisburg, PA, sold nationally through a dealer network. Our parts business serves the construction and aggregate industries across Pennsylvania, Maryland, and New Jersey.
We are a small company, and we work like one. Everyone here carries real responsibility, and the work you do is visible and genuinely matters to how the business runs. We are also modernizing how we operate, investing in better tools and systems, and we want people who are excited to help build what comes next.
About the Role
We are hiring a Bookkeeper & Office Coordinator to own the day-to-day accounting that keeps our financial picture accurate and current. This is a hands-on, full-cycle bookkeeping role: you will own reconciliations, accounts payable and receivable, collections, and payment processing, and help keep the office running alongside it. As we automate routine processing, the role increasingly focuses on resolving exceptions and variances rather than repetitive data entry, and we value recording transactions promptly so our financial data stays as live as possible.
Responsibilities
Each area below is a function you own. The bullets show the kind of work involved, not a complete checklist.
Accounts Payable Own the accounts payable cycle, keeping vendor bills accurate, coded, and paid on time.
- Enter and review vendor invoices, and retrieve bills from vendor portals when they are not mailed.
- Match invoices to purchase orders and receipts, and resolve discrepancies with purchasing.
- Keep employee credit card receipts submitted and transactions coded correctly.
Accounts Receivable & Collections Own accounts receivable and collections, from billing through payment.
- Generate and distribute invoices that fall outside automation, such as proformas and credit card charges processed manually for sensitivity.
- Post customer payments and follow up on past-due accounts.
- Provide first-level credit review: use judgment to hold or release flagged sales orders, and escalate larger or ambiguous cases.
- Correct address issues on returned collection emails, and maintain customer sales-tax exemption certificates.
Cash & Reconciliations Own daily cash handling, and keep accounts reconciled and current.
- Review daily bank activity and create entries where needed.
- Sort mail, deposit checks, and post payments accurately.
- Reconcile bank, credit card, and vendor statements, investigating and resolving variances rather than forcing balances.
- Maintain the petty cash fund.
Records & Communication Keep financial records accurate, and keep decision-makers informed.
- Maintain accurate vendor and customer records.
- Manage the AR/AP email inbox and phone line, resolving routine inquiries and summarizing items that need management input.
- Log AR/AP communications in the ERP so context reaches the right people.
- Follow up internally to resolve open items quickly.
Sales & Tax Support Support the sales process, and handle routine filings.
- Coordinate title transfers and warranty registrations for sweeper sales.
- Complete new-vendor setup paperwork for officer signature.
- Prepare the local sales-based tax return from provided figures for signature and filing.
Office Coordination Keep the office running day to day.
- Order office, kitchen, and small-equipment supplies.
- Coordinate office-service vendors, such as water, coffee, cleaning, shredding, and courier.
- Handle office mail, and monitor spending against budget for office-related accounts.
General & Project Support Flex across the role as priorities shift.
- Take on project-based work and ad-hoc data entry across accounts payable, accounts receivable, and general administration.
- Other duties as assigned.
What We're Looking For
- Able to own the books and reconciliations independently and accurately, with minimal supervision.
- Treats reconciliations as a control: investigates and resolves exceptions rather than forcing balances.
- Knows the difference between routine coding and a transaction that needs a second look, and flags or asks rather than guessing.
- Sound, practical judgment for first-level credit and collections decisions.
- Highly organized with strong follow-through; persistent about closing loops and getting answers from others.
- A clear, professional communicator in writing and on the phone.
- Thrives in a hands-on, fast-paced, wear-many-hats small-company environment.
- Trustworthy with confidential financial information.
Qualifications
Required
- 3+ years of full-cycle bookkeeping experience, including independent ownership of reconciliations.
- Experience with an ERP or accounting software, and the ability to learn new systems quickly.
- Strong organizational and communication skills.
- Valid driver's license.
- Willingness to obtain a Pennsylvania notary commission after hire (required for the role and provided through company-paid training; an existing commission is a plus).
Preferred
- NetSuite experience (highly desirable).
- Accounts receivable, collections, or credit experience.
- Experience in manufacturing, distribution, or equipment sales and service.
- Two-year degree in business or accounting, or equivalent experience.
Compensation & Benefits
- $29–$33 per hour (approximately $60,000–$68,000 per year), based on experience.
- Paid time off starting at 15 days per year, plus 8 paid holidays.
- 401(k) with 100% company match up to 6%.
- Subsidized medical, dental, and vision plans, with HSA/FSA options.
- Company-paid life insurance, short-term disability, and long-term disability.
- Voluntary supplemental insurance options through Guardian.
Pay: $29.00 - $33.00 per hour
Benefits:
- 401(k)
- 401(k) 6% Match
- Dental insurance
- Disability insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- This role spans a lot, from reconciliations to collections to keeping the office running smooth. Which parts are you strongest in, which would be the biggest stretch, and why?
License/Certification:
- Pennsylvania Notary Commission (Preferred)
- Pennsylvania Driver's License (Required)
Work Location: In person
