Top 70 Administrative specialist Jobs in Macdill Afb Fl

Chief of Staff - Apprenticeship (Early Career Professional)
The Baldwin Group —Tampa, FL
- Full-time
- Microsoft Excel
- Mid-level
- Office
Assistant to service manager/Parts Specialist
Prime Air Conditioning & Refrigeration Inc. —Clearwater, FL
- $24 - $32 an hour
- Full-time
- Background check
- Mid-level
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
16h
Administrative Support Specialist
ACTS —Tampa, FL
- $18.67 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Disability insurance
Admin Specialist II or III
Peoples Gas System —Tampa, FL
- 8 hour shift
- Bilingual
- Microsoft Word
- Microsoft Access
- Paid parental leave
- Paid holidays
Program Administration Specialist
AEVEX —Tampa, FL
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Administrative Operations Specialist
Questmont Virtual Family Office —Tampa, FL
- $50,000 - $60,000 a year
- Full-time
- Background check
- Mid-level
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
4d
Admin Specialist
University of South Florida —Tampa, FL
- Full-time
- Office
- High school diploma or GED
- University
- Health insurance
- Dental insurance
12d
Administrative Specialist - Roadmaster
Roadmaster Driver School —Saint Petersburg, FL
- Full-time
- Pass drug screening
- Mid-level
- Office
- Employee stock purchase plan
- Health insurance
Administrative Specialist - Allergy/Immunology
University of South Florida —Tampa, FL
- Full-time
- Background check
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
12d
Senior Specialist – HR Data Administration
l'Oréal —Tampa, FL
- Full-time
- Hybrid work
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
5d
Administrative Support Specialist / Catering Coordinator
Kisinger Campo & Associates, Corp. (KCA) —Tampa, FL
- Full-time
- Background check
- Mid-level
- Office
- Health savings account
- Health insurance
Quick Apply
13d
Client Service Specialist
Osaic —Sun City Center, FL
- $48,000 a year
- Full-time
- Office
- High school diploma or GED
- Bachelor's degree
6d
ADMINISTRATIVE SPECIALIST
Seminole Electric —Tampa, FL
- Full-time
- Research
- Driver's License
- Project management
Quick Apply
Front Desk Specialist - USFTGP Tampa Palms
Tampa General Hospital —Tampa, FL
- $32,136 a year
- Full-time
- High school diploma or GED
- Clinic
- In-person
SENIOR ADMINISTRATIVE SPECIALIST - HQ
Seminole Electric —Tampa, FL
- Full-time
- Customer service
- Research
- Office
Quick Apply
Office Services Specialist
Leading Edge Administrators LLC —Tampa, FL
- Overtime
- Microsoft Outlook
- Computer literacy
- Office
4d
Administrative Specialist
SOUTHPORT TRUCK GROUP —Tampa, FL
- $20 - $25 an hour
- Monday to Friday
- Office
- High school diploma or GED
- Organizational skills
4d
Front Desk Specialist - USFTGP Tampa Palms
USF Tampa General —Tampa, FL
- $32,136 a year
- Full-time
- High school diploma or GED
- In-person
- Entry level
Data Entry Specialist
Covius —Palm Harbor, FL
- Overtime
- No experience needed
- Office
- High school diploma or GED
Quick Apply
11d
HSPD-12: Government Badging & Credentialing Specialist
Electrosoft —Tampa, FL
- $30,000 - $40,000 a year
- Mid-level
- Administrative experience
- High school diploma or GED
Quick Apply

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Chief of Staff - Apprenticeship (Early Career Professional)

The Baldwin Group -
Tampa, FL

Apply Now

Job Details

Full-time

Qualifications

Microsoft Excel
Presentations for conferences or internal meetings
Productivity software
Technical Proficiency

Full Job Description

This position provides direct exposure to executive leadership, strategic decision-making, and operational execution at the highest levels of the firm and is designed as an apprenticeship for future business leaders.

As Chief of Staff, you will work alongside the CEO, President, and Executive Leadership Team (ELT) to drive strategic initiatives, manage key business processes, and ensure seamless coordination across leadership functions. You will gain a front-row seat to enterprise-wide operations, learning how to navigate board dynamics, executive decision-making, and cross-functional leadership.

This role is ideal for a recent master’s graduate or early-career professional (2-3 years out of undergrad), or Junior Military Leader with exceptional communication, problem-solving, and organizational skills, who is eager to accelerate their path to leadership.

PRIMARY RESPONSIBILITIES:

Board of Directors Support

Serve as the CEO’s point of contact for Board materials and content
Coordinate Board Committees, ensuring seamless communication and collaboration
Prepare and upload materials ensuring accuracy and completeness
Facilitate kickoff meetings, agenda setting, and advance scheduling for Board meetings
Manage advanced calendaring, seating arrangements for dinners & meetings, and overall logistics
Oversee conference room setup and technology readiness for Board meetings
Track and follow up on action items from Board discussions, ensuring alignment across the ELT

Business Reviews & Strategy Execution Support

Schedule and manage business review meetings, ensuring key stakeholders are informed
Consolidate presentations, metrics, and strategic insights for executive discussions
Publish action items and meeting minutes to ensure accountability
Facilitate firm-level lessons learned reviews, ensuring insights are effectively communicated

Support for CEO & Operating Segment Presidents

Ensure executives are fully prepared for meetings, providing pre-reads and executive summaries
Summarize key takeaways from pre-read materials and meetings for executive efficiency
Track action items, publish meeting minutes, and ensure follow-ups with key stakeholders
Coordinate ELT interactions and facilitate cross-functional alignment
Manage Town Hall Q&A tracking and follow-up coordination
Support partnership and leader engagements
Build executive profiles and briefing documents ahead of key meetings
Serve as a coordination point for internal communications across the ELT
Act as the go-to expert for internal presentations, ensuring clarity and executive-level impact
Schedule and coordinate key client, colleague, and carrier partner meetings

MANAGEMENT AND SUPERVISORY SCOPE:

Individual Contributor: no managerial functions apply.

FINANCIAL AND BUDGET ACCOUNTABILITY:

EDUCATION AND EXPERIENCE:

Early career professional – Recent master’s graduate or 2-3 years post-undergrad
Leadership and teamwork experience such as junior military leader (O-2, E-5), student athletes, and other extracurricular activities

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

High-potential early-career professional with a strategic mindset and strong analytical skills
Proactive problem-solver who thrives in fast-paced, high-visibility environments
Strong communicator with the ability to summarize information concisely and influence senior stakeholders
Exceptional attention to detail, ensuring accuracy and alignment in all deliverables
Excellent written and verbal communication skills, with the ability to distill complex information into actionable insights
Ability to summarize key points using a “bottom-line-up-front” approach

TECHNICAL, COMPUTER, SYSTEM SKILLS:

Strong proficiency in Microsoft Office Suite (PowerPoint, Excel, Word) and executive-level presentation development

WORK ENVIRONMENT:

Local to Tampa and available to be in-office 4-5 days per week (with flexibility for exceptions)
The above information on this description has been designed to indicate the general nature and level of work performed by colleagues within this job/classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of colleagues assigned to this job.
Some tasks may be assigned or modified as per company requirements.

IMPORTANT NOTICE:

This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodations to applicants and colleagues who need them for medical or religious reasons.

EEOC (STATEMENT):

The Baldwin Group is an equal employment opportunity firm and strives to comply with all laws prohibiting discrimination based on race, color, religion, age, sex (including sexual orientation and gender identity), national origin or ancestry, disability, military status, marital status, and any other category protected by federal, state, or local laws. All such discrimination is unlawful, and all persons involved in the operations of the firm are prohibited from engaging in this conduct.

IMPORTANT NOTICE: This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.

The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.

Apply Now

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PRIMARY RESPONSIBILITIES:

Serve as the CEO’s point of contact for Board materials and content

Coordinate Board Committees, ensuring seamless communication and collaboration

Prepare and upload materials ensuring accuracy and completeness

Facilitate kickoff meetings, agenda setting, and advance scheduling for Board meetings

Manage advanced calendaring, seating arrangements for dinners & meetings, and overall logistics

Oversee conference room setup and technology readiness for Board meetings

Track and follow up on action items from Board discussions, ensuring alignment across the ELT

Schedule and manage business review meetings, ensuring key stakeholders are informed

Consolidate presentations, metrics, and strategic insights for executive discussions

Publish action items and meeting minutes to ensure accountability

Facilitate firm-level lessons learned reviews, ensuring insights are effectively communicated

Ensure executives are fully prepared for meetings, providing pre-reads and executive summaries

Summarize key takeaways from pre-read materials and meetings for executive efficiency

Track action items, publish meeting minutes, and ensure follow-ups with key stakeholders

Coordinate ELT interactions and facilitate cross-functional alignment

Manage Town Hall Q&A tracking and follow-up coordination

Support partnership and leader engagements

Build executive profiles and briefing documents ahead of key meetings

Serve as a coordination point for internal communications across the ELT

Act as the go-to expert for internal presentations, ensuring clarity and executive-level impact

Schedule and coordinate key client, colleague, and carrier partner meetings

Individual Contributor: no managerial functions apply.

No

Early career professional – Recent master’s graduate or 2-3 years post-undergrad

Leadership and teamwork experience such as junior military leader (O-2, E-5), student athletes, and other extracurricular activities

High-potential early-career professional with a strategic mindset and strong analytical skills

Proactive problem-solver who thrives in fast-paced, high-visibility environments

Strong communicator with the ability to summarize information concisely and influence senior stakeholders

Exceptional attention to detail, ensuring accuracy and alignment in all deliverables

Excellent written and verbal communication skills, with the ability to distill complex information into actionable insights

Ability to summarize key points using a “bottom-line-up-front” approach

Strong proficiency in Microsoft Office Suite (PowerPoint, Excel, Word) and executive-level presentation development

Local to Tampa and available to be in-office 4-5 days per week (with flexibility for exceptions)

Some tasks may be assigned or modified as per company requirements.