Top 27 Hr assistant Jobs in Madison, Al

HR Assistant
Inline Electric Supply —Tanner, AL
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
Quick Apply
23h
HR and Recruiting Coordinator
Nou Systems Inc —Huntsville, AL
- $60,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
5d
Administrative Specialist / Human Resources Designee
Enhabit Home Health & Hospice —Huntsville, AL
- Full-time
- Computer literacy
- Medical office experience
- Office
- Health insurance
- Dental insurance
9d
Human Resources & Payroll Coordinator
Floyd E. (Tut) Fann Veterans Home —Huntsville, AL
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Plant HR Generalist - 2nd Shift
Polaris Inc. —Huntsville, AL
- Full-time
- Mid-level
- Bachelor's degree
- Recruiting
- Profit sharing
- Health insurance
22h
HR Generalist - 3rd Shift
Polaris Inc. —Huntsville, AL
- Full-time
- Mid-level
- Office
- Bachelor's degree
- Profit sharing
- Health insurance
1d
Human Resources Coordinator - Central Office
Alabama State Department of Education —Decatur, AL
- $70,508 - $111,251 a year
- Full-time
- School experience
- Basic math
- Research
18h
Talent Acquisition Specialist
Contact Government Services, LLC —Huntsville, AL
- $50,000 - $75,000 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Human Resources Generalist
Huntsville Embassy Suites - Atrium Hospitality —Huntsville, AL
- $20 - $22 an hour
- Full-time
- Bilingual
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
HR Generalist II
CHAMBERS BOTTLING COMPANY L L C —Huntsville, AL
- Mid-level
- 3 years
- Analysis skills
Quick Apply
Associate HR Generalist
GE Appliances —Decatur, AL
- Weekends as needed
- Bilingual
- Microsoft Word
- Microsoft Excel
Recruiting Coordinator (Fixed-Term)
Blue Origin —Huntsville, AL
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
Human Resource Generalist
PeopleTec, Inc. —Huntsville, AL
- Full-time
- Microsoft Excel
- Research
- Office
8d
Employee Service Specialist
Guidehouse —Huntsville, AL
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health savings account
- Paid holidays
Senior HR Generalist
Nou Systems Inc —Huntsville, AL
- $90,000 - $115,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Office
- Health savings account
- Paid holidays
Quick Apply
5d
Talent Acquisition Specialist
Canvas II, LLC. —Huntsville, AL
- Full-time
- Office
- Bachelor's degree
- Continuous improvement
Quick Apply
13d
Employment Specialist/Job Coach (Huntsville)
Phoenix —Huntsville, AL
- $21.15 an hour
- 8 hour shift
- Background check
- Clean driving record
- Experience working with individuals with disabilities
Quick Apply
8d
Employment Specialist/Job Coach (Athens)
Phoenix —Athens, AL
- $21.15 an hour
- 8 hour shift
- Background check
- Clean driving record
- Experience working with individuals with disabilities
Quick Apply
Senior HR Compliance Specialist
Yulista Holdings —Huntsville, AL
- Full-time
- Microsoft Word
- Research
- Office
NACEE TRiO Programs Talent Search Education Specialist (Huntsville)
Alabama A&M University —Normal, AL
- $39,500 - $43,000 a year
- Full-time
- Mid-level
- University
- Bachelor's degree
- Disability insurance
- Health insurance

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HR Assistant

Inline Electric Supply -
Tanner, AL

Quick Apply

Job Details

Part-time
23 hours ago

Qualifications

Computer operation
Confidential information handling
Microsoft Outlook
Spreadsheets
Copy machines
ATS
Scanning
High school diploma or GED
Document imaging
Resume management software
Quality data entry

Full Job Description

Part-Time Human Resources Assistant - Join Our Employee-Owned Company!

Position Summary

The Part-Time Human Resources Administrative Assistant provides administrative and organizational support to the Human Resources Department. This position is responsible for helping maintain accurate employee records, converting paper personnel files into an organized electronic filing system, entering and auditing employee data, supporting the administration of the company’s Predictive Index software, and assisting with recruiting and other HR-related activities.

This role requires someone who is highly organized, dependable, detail-oriented, comfortable working with confidential information, and able to complete administrative tasks accurately and consistently.

Essential Duties and Responsibilities

Personnel File Management

Audit employee personnel files to ensure required documents are complete, accurate, appropriately signed, and properly filed.
Identify missing, incomplete, outdated, or incorrectly filed documentation and communicate necessary corrections to the appropriate HR team member.
Convert existing paper personnel files into organized electronic employee records.
Scan, name, categorize, upload, and file documents according to the company’s electronic filing procedures.
Create and maintain personnel files for new employees.
Ensure personnel, medical, confidential, and other employment-related records are maintained in the appropriate files.
Maintain orderly and secure paper and electronic filing systems.
Assist with periodic file audits and record-retention projects.
Retrieve employee records and documentation when requested by authorized HR personnel.

Data Entry and Record Maintenance

Enter employee and applicant information into HR systems, spreadsheets, databases, and other internal records.
Review information for accuracy and correct administrative errors when identified.
Update employee records following approved changes.
Assist with maintaining employee lists, tracking reports, organizational records, and HR spreadsheets.
Perform routine data audits to identify missing, inaccurate, or inconsistent information.
Maintain accurate and current records while following established confidentiality and data-security requirements.

Predictive Index Administration

Update and maintain employee and candidate information within the company’s Predictive Index software.
Send Predictive Index assessment invitations to employees and applicants as directed.
Track assessment completion and follow up on outstanding assessments.
Create and organize employee profiles, teams, job targets, and other records within the system.
Assist managers and HR team members with locating Predictive Index reports and related information.
Ensure employee changes, transfers, new hires, and terminations are accurately reflected in the system.
Assist with maintaining accurate organizational and departmental information within the Predictive Index platform.

Recruiting Support

Provide administrative support to the recruiter and recruiting process.
Assist with posting job openings and updating job advertisements.
Enter and update candidate information in recruiting systems and tracking spreadsheets.
Review applications for basic required information and route qualified applicants to the recruiter.
Assist with scheduling interviews and communicating interview details to candidates and managers.
Send assessments, applications, forms, and other pre-employment documents to candidates.
Track candidate progress and follow up on incomplete documents or assigned steps.
Assist with organizing recruiting events, career fairs, interview materials, and candidate files.
Help maintain an organized pipeline of active and prospective applicants.
Perform additional recruiting-related assignments as directed.

General Human Resources Support

Prepare employee packets, orientation materials, forms, labels, folders, and other HR documents.
Assist with filing, scanning, copying, mailing, and document preparation.
Organize HR supplies, records, and shared work areas.
Assist with special HR projects, audits, employee communications, and departmental initiatives.
Provide courteous and professional assistance to employees, applicants, managers, and visitors.
Direct employee questions to the appropriate HR team member.
Perform other administrative duties as assigned.

Confidentiality

This position will have access to confidential employee, applicant, compensation, medical, and company information. The HR Administrative Assistant must maintain the highest level of confidentiality and may only access, discuss, or share information as authorized and necessary to perform assigned responsibilities.

Required Qualifications

High school diploma or equivalent.
Previous administrative, clerical, data-entry, records-management, or office experience preferred.
Strong organizational skills and attention to detail.
Ability to enter and review information accurately.
Ability to follow established processes and complete repetitive tasks consistently.
Basic proficiency with Microsoft Word, Excel, Outlook, scanning equipment, and electronic filing systems.
Ability to learn HR software, recruiting systems, and the Predictive Index platform.
Strong written and verbal communication skills.
Ability to manage multiple assignments and meet deadlines.
Ability to work independently while seeking clarification when needed.
Demonstrated reliability, professionalism, discretion, and sound judgment.
Ability to maintain strict confidentiality.

Preferred Qualifications

Previous experience working in Human Resources, recruiting, payroll, benefits, or office administration.
Experience auditing personnel or business records.
Experience converting paper files into electronic records.
Experience with HR information systems, applicant-tracking systems, or document-management platforms.
Familiarity with Predictive Index software or other behavioral assessment systems.
Working knowledge of Microsoft Excel, including basic spreadsheets, filtering, sorting, and data entry.

Knowledge, Skills, and Abilities

The successful candidate should demonstrate:

Exceptional attention to detail.
Strong filing and records-management skills.
Accuracy and consistency when entering information.
The ability to recognize missing or inconsistent documentation.
Strong time-management and prioritization skills.
Comfort working with paper files, electronic records, software systems, and spreadsheets.
A service-oriented and team-focused attitude.
The ability to handle sensitive situations professionally.
A willingness to perform both routine administrative work and special projects.
The ability to follow through on assignments with minimal supervision.

Physical Requirements

Ability to sit and work at a computer for extended periods.
Ability to frequently use a keyboard, mouse, scanner, copier, and other standard office equipment.
Ability to organize, retrieve, and transport personnel files and office materials.
Ability to occasionally lift and carry boxes or files weighing up to approximately 25 pounds.
Ability to bend, reach, stand, and move throughout the office as needed.

Quick Apply

Refine Your Search

hr assistant jobs in madison, al

HR Assistant

HR and Recruiting Coordinator

Administrative Specialist / Human Resources Designee

Human Resources & Payroll Coordinator

Plant HR Generalist - 2nd Shift

HR Generalist - 3rd Shift

Human Resources Coordinator - Central Office

Talent Acquisition Specialist

Human Resources Generalist

HR Generalist II

Associate HR Generalist

Recruiting Coordinator (Fixed-Term)

Human Resource Generalist

Employee Service Specialist

Senior HR Generalist

Talent Acquisition Specialist

Employment Specialist/Job Coach (Huntsville)

Employment Specialist/Job Coach (Athens)

Senior HR Compliance Specialist

NACEE TRiO Programs Talent Search Education Specialist (Huntsville)

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