Top 23 Office administrator Jobs in Madison, Al

Facility and Office Administrator
Leonardo Electronics US Inc —Huntsville, AL
- Call employer
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Quick Apply
Administrative Specialist, Office Manager
DSV —Huntsville, AL
- $26.40 - $33.00 an hour
- Email
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Office Administrator
Building & Earth Sciences, Inc. —Huntsville, AL
- Part-time
- Office
- Administrative experience
- Travel
6d
Office Manager
SA Recycling LLC —Huntsville, AL
- Background check
- Spanish
- 5 years
Quick Apply
Administrative Manager
Robert Trent Jones Golf Trail —Owens Cross Roads, AL
- $45,000 - $55,000 a year
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Disability insurance
- Health insurance
Quick Apply
12d
Office Manager SDA South
QinetiQ US —Huntsville, AL
- Email
- 5 years
- Office
- Bachelor's degree
Office Manager
BLACKSTONE MARKETING —Athens, AL
- Full-time
- Mid-level
- Office
- QuickBooks
Quick Apply
Client Services Coordinator & Operations Coordinator
Royal Funeral Home Inc —Huntsville, AL
- $15 an hour
- Full-time
- Mid-level
Quick Apply
Office Manager (Advanced)
The Tatitlek Corporation —Redstone Arsenal, AL
- $50,000 a year
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
Office Manager
Greenfiber —Decatur, AL
- $19 - $26 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
8d
Human Resources Expert and Office Manager
Jenoptik AG —Huntsville, AL
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
RECEPTIONIST
Dermatology Solutions Group: AL . FL . GA . MS —Huntsville, AL
- Full-time
- Clean driving record
- English
- High school diploma or GED
Dental Office Manager
Aspen Dental —Athens, AL
- $55,000 - $60,000 a year
- Full-time
- Dental office
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Business Office Manager (Post-acute)
Big Springs Nursing & Rehab Center —Huntsville, AL
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Disability insurance
- Health insurance
12d
Coordinator of Secondary Education
Madison City Schools (AL) —Madison, AL
- Full-time
- Background check
- School experience
- Doctoral degree
Preschool Office Manager - Redstone
Ardent Preschool & Daycare —Huntsville, AL
- Extended hours
- Background check
- CPR Certification
- Inventory management
Quick Apply
Dental Office Manager
Kenneth A Alongi DMD , PC —Huntsville, AL
- $20 - $30 an hour
- Full-time
- Dental office
- Mid-level
- Administrative experience
- Dental insurance
- Paid time off
Quick Apply
5d
Office Assistant
Red Mountain Retail dba ASHLEY —Huntsville, AL
- $14 - $16 an hour
- Weekends as needed
- Mid-level
- Office
- Retail management
Retail Experience Manager
Red Mountain Retail dba ASHLEY —Huntsville, AL
- Weekends as needed
- Mid-level
- Retail management
- Communication skills
Medical Assistant
Dermatology Solutions Group: AL . FL . GA . MS —Huntsville, AL
- Full-time
- Clean driving record
- Vital signs
- Surgery

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Facility and Office Administrator

Leonardo Electronics US Inc -
Huntsville, AL

Quick Apply

Job Details

Qualifications

Vendor relationship building
Customer communication
Microsoft Excel
Microsoft Outlook
High school diploma or GED
Microsoft Teams

Full Job Description

Job Purpose:

The Administrative & Facilities Coordinator is responsible for the day-to-day administrative and operational support of the Huntsville facility, ensuring the office environment is organized, efficient, and professional. This position serves as the primary on-site coordinator for facility operations, office administration, vendor management, visitor support, and general workplace services.

The role also provides administrative support to the Facility Security Officer (FSO) and assists the company's remote Environmental, Health & Safety (EHS) Subject Matter Expert with local site activities. These responsibilities are coordination and administrative in nature and do not require the individual to be an EHS or security expert. Training and guidance will be provided as needed.

Primary Responsibilities – Facility and Office Administration

Coordinate the day-to-day operation of the Huntsville facility to ensure a safe, efficient, and professional working environment.
Serve as the primary point of contact for facility-related issues, coordinating with the building owner, property management, and service providers to resolve maintenance concerns.
Engage with LEI Corporate to ensure corporate directives and procedures related to Facilities, EH&S, Security, and Procurement are followed and reported on.
Coordinate facility maintenance activities and monitor completion of repairs and corrective actions.
Manage relationships with external vendors/contractors and service providers supporting office and facility operations.
Monitor office equipment and coordinate repairs or preventative maintenance as required.
Manage office inventory, including office supplies, kitchen supplies, refreshments, snacks, coffee, and other workplace consumables, ensuring timely replenishment.
Monitor and manage subscriptions, memberships, and recurring service contracts.
Coordinate conference room scheduling and meeting logistics.
Arrange catering, refreshments, and meal services for customer visits, meetings, training events, and company functions.
Coordinate visitor logistics to ensure a positive and professional customer experience.
Maintain organized administrative records, training records, vendor information, and facility documentation.
Provide general administrative support to Operations and site leadership as required.

Secondary Responsibilities:

Environmental, Health & Safety (EHS) Support

Provide local administrative support to the company's remote EHS Subject Matter Expert.
Assist with maintaining EHS documentation, training records, inspection reports, and compliance records.
Coordinate routine workplace safety inspections, audits, and corrective action follow-up.
Assist with scheduling required safety training and maintaining employee training records.
Help maintain safety bulletin boards, emergency information, first aid supplies, and other EHS resources.
Support incident reporting and documentation as directed by the EHS SME.
Promote compliance with established company safety policies and procedures.

Facility Security Officer (FSO) Administrative Support

Provide administrative support to the Facility Security Officer (FSO) for site security activities.
Assist with maintaining security records, documentation, logs, and filing systems.
Support visitor processing and site access coordination in accordance with company security procedures.
Perform other administrative tasks in support of the FSO as assigned.

Qualifications:

Required

High school diploma or equivalent.
Strong organizational and administrative skills.
Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
Excellent written and verbal communication skills.
Strong attention to detail and ability to manage multiple priorities.
Ability to obtain and maintain a SECRET security clearance

Preferred

Previous experience in office administration, facilities coordination, executive support, or similar administrative role.
Experience coordinating vendors or facility maintenance.
Familiarity with EHS or workplace safety practices.
Experience supporting security administration or working in a government, aerospace, manufacturing, or defense environment.

Knowledge, Skills & Abilities

Excellent organizational, planning, and time management skills.
Strong interpersonal and customer service skills.
Ability to communicate effectively with employees, customers, vendors, and contractors.
Ability to prioritize multiple tasks and meet deadlines.
Strong problem-solving skills and attention to detail.
Proficiency with Microsoft Office 365 and the ability to learn company-specific systems.

Work Conditions

Primarily an Office
May occasionally lift office supplies or materials weighing up50pounds.
Regular interaction with manufacturing, engineering, and administrative personnel.
Occasional movement throughout office and production areas.

[NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.]

Leonardo Electronics U.S. Inc. is an equal opportunity employer (EOE). We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, military status, genetic information, or any other characteristics protected under law.

Here are the hiring process steps and what you can expect from us:

Step 1: Application Review:

Upon submitting your application, it is made available to the recruitment team to review and ensure you meet the basic qualifications.

Step 2: Interview:

If you have been identified to move forward in the process, you may be invited to participate in a one-on-one or panel interview. The interview format can be a phone call, in-person, or virtual meeting.

Step 3: Offer:

If you reach this stage of the interview process, congratulations! You will be provided an offer to join the Leonardo Electronics US Inc. team. The offer will include details about your salary, benefits package and start date.

Quick Apply

Refine Your Search

office administrator jobs in madison, al

Facility and Office Administrator

Administrative Specialist, Office Manager

Office Administrator

Office Manager

Administrative Manager

Office Manager SDA South

Office Manager

Client Services Coordinator & Operations Coordinator

Office Manager (Advanced)

Office Manager

Human Resources Expert and Office Manager

RECEPTIONIST

Dental Office Manager

Business Office Manager (Post-acute)

Coordinator of Secondary Education

Preschool Office Manager - Redstone

Dental Office Manager

Office Assistant

Retail Experience Manager

Medical Assistant

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