Top 8 Accounting administrator Jobs in Madison, Wi

Office Manager/Bookkeeper
Confidential —Verona, WI
- $24.87 - $29.95 an hour
- Full-time
- Mid-level
- Office
- QuickBooks
- Paid holidays
- Health insurance
Quick Apply
11d
Administrative Assistant
CSM Companies, Inc —Madison, WI
- Dealership
- English
- Organizational skills
Quick Apply
Benefits Administrator
Wisconsin Conference of the United Methodist Church —Sun Prairie, WI
- Full-time
- Mid-level
- Data entry
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
2d
Chief Financial Officer
International Crane Foundation —Madison, WI
- $140,000 - $150,000 a year
- Full-time
- Hybrid work
- CPA
- 5 years
- Office
- Disability insurance
- Health insurance
Quick Apply
5d
Office Manager
PremiStar - South —Monona, WI
- Inventory management
- 5 years
- Office
- Opportunities for advancement
Quick Apply

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accounting administrator jobs near madison, wi

Office Manager/Bookkeeper

Confidential
Verona, WI

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Job Details

Full-time
$24.87 - $29.95 an hour
11 days ago

Benefits

Paid holidays
Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance

Qualifications

Customer communication
Accounts receivable management
Spreadsheets
Attention to detail
QuickBooks
Construction administrative experience
Productivity software
Data accuracy checks
Freight
Process management

Full Job Description

Office Manager / Bookkeeper

Building Materials & Construction Supply Showroom

Location: Verona, Wisconsin
Employment Type: Full-Time
Reports To: Controller/Business Manager/Owner

Position Overview

We are seeking an experienced Office Manager / Bookkeeper to oversee the administrative and financial operations of our construction supply showroom. This role is responsible for bookkeeping, accounts payable and receivable, customer invoicing, vendor management, office administration, and sales support.

The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced environment serving contractors, builders, remodelers, designers, and homeowners. Experience in construction, building materials, wholesale distribution, or showroom operations is strongly preferred.

Key Responsibilities

Bookkeeping & Financial Administration (Primary Focus)

Manage daily bookkeeping functions using QuickBooks and other business software.
Process accounts payable & vendor invoices.
Manage accounts receivable, customer invoicing, collections, and payment tracking.
Create accounts receivable & payable aging reports to go over and present to leadership.
Assist with employee records help manage employee schedules and time off.
Maintain accurate sales tax records and assist with tax reporting.

Office Management & Administration

Oversee daily office operations and administrative procedures.
Manage incoming calls, emails, and customer inquiries.
Coordinate schedules, meetings, deliveries, and vendor appointments.
Maintain office supplies, showroom materials, and company records.
Create and improve office processes and operational efficiencies.
Organize digital and physical filing systems.
Support hiring, onboarding, and employee administration as needed.

Showroom & Sales Support

Support the sales team with order entry, quotations, and customer documentation.
Prepare customer invoices and purchase orders.
Coordinate with suppliers, manufacturers, and freight companies regarding shipments and delivery schedules.
Assist with inventory tracking and product ordering.
Help maintain showroom displays, product literature, and pricing updates.
Provide professional customer service to contractors, builders, designers, and walk-in customers.
Resolve order discrepancies and assist with customer follow-up.

Qualifications

Required

3+ years of office management, bookkeeping, accounting, or administrative experience.
Strong knowledge of Accounts Payable, Accounts Receivable, and general bookkeeping practices.
Experience with QuickBooks or similar accounting software.
Strong Microsoft Excel and Office Suite skills and Google Suite skills.
Excellent organizational and multitasking abilities.
Strong communication and customer service skills.
High level of accuracy and attention to detail.

Preferred

Experience in masonry/construction, building materials, home improvement, distribution.
Knowledge of purchase orders, job costing, inventory management, and contractor billing.

Ideal Candidate

The successful candidate will be the operational backbone of our showroom—managing financial records, supporting sales operations, coordinating with vendors and customers, and ensuring the office runs smoothly every day. We are looking for someone who takes ownership, solves problems independently, and thrives in a customer-focused construction supply environment.

Compensation & Benefits

Competitive salary based on experience
Paid time off and holidays
Health insurance/Vision/Dental/Life Insurance benefits

Pay: $24.87 - $29.95 per hour

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

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accounting administrator jobs in madison, wi

Office Manager/Bookkeeper

Administrative Assistant

Benefits Administrator

Chief Financial Officer

Office Manager

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