Top 38 Executive assistant/office Jobs in Madison, Wi

Executive Assistant
The Wisconsin Credit Union League —Madison, WI
- Full-time
- Hybrid work
- 5 years
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to the Dean of Students
University of Wisconsin–Madison —Madison, WI
- $70,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Dental insurance
- Paid time off
1d
Administrative Assistant
Oakbrook Corporation —Madison, WI
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
2d
Community Learning Center Assistant/Site Director - MSCR - 1.0 FTE
Madison Metropolitan School District —Madison, WI
- $30.11 an hour
- Weekends as needed
- Spanish
- CPR Certification
- Google Workspace
Front Desk Coordinator
CSM Companies, Inc —Madison, WI
- Inventory management
- English
- Mid-level
Quick Apply
Administrative Assistant
Midwestern BioAg —Blue Mounds, WI
- $23 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Research
- Flexible schedule
Quick Apply
1d
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Wisconsin
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Outreach Specialist
University of Wisconsin–Madison —Madison, WI
- From $50,000 a year
- Full-time
- Hybrid work
- Customer service
- Research
- Mid-level
7d
Executive Assistant / Operations Coordinator
Harmony Capital Partners, Northwestern Mutual —Middleton, WI
- $25 - $30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
Executive Administrative Assistant
Oliversen Homes —Middleton, WI
- $40,000 - $65,000 a year
- Weekends as needed
- Microsoft Outlook
- 5 years
- Writing skills
- Paid time off
Quick Apply
13d
Executive Assistant, Sales & Marketing
Emmi Roth USA —Stoughton, WI
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- Paid holidays
Legal Assistant - Doyle - 1.0 FTE - 26-27 SY
Madison Metropolitan School District —Madison, WI
- $36.53 an hour
- Weekends as needed
- Spanish
- Google Workspace
- High school
5d
Senior Executive Director of Schools and Learning - Doyle - 1.0 FTE
Madison Metropolitan School District —Madison, WI
- $156,683.25 - $175,056.75 a year
- Weekends as needed
- School experience
- High school
- Office
Assistant Project Manager
M. A. Mortenson Company —Madison, WI
- $102,000 - $137,700 a year
- Construction site
- Customer service
- 5 years
- AD&D insurance
- Paid holidays
Assistant Sales Manager
WholeTrees —Madison, WI
- $75,000 - $95,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Mid-level
- 3 years
- Paid holidays
- Paid time off
Quick Apply
6d
Advertising Sales Assistant
Adams Communications Co —Sun Prairie, WI
- Full-time
- Google Workspace
- Office
- Leadership
- Paid holidays
- 401(k)
Vice President of Human Resources
IRWIN A AND ROBERT D GOODMAN COMMUNITY CENTER —Madison, WI
- Full-time
- 7 years
- Office
- Master's degree
- Disability insurance
- Dental insurance
Quick Apply
Administrative Supervisor
Attic Angel Community —Middleton, WI
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Paid training
- Dental insurance
Quick Apply
3h
Budget & Policy Analyst - Planning, Budget, Purchasing & Accounting - 1.0 FTE
Madison Metropolitan School District —Madison, WI
- $82,118.40 - $106,059.20 a year
- Full-time
- High school
- Customer service
- Mid-level
Groundsworker II - Pflaum - 1.0 FTE - 26-27 SY
Madison Metropolitan School District —Madison, WI
- $31.51 an hour
- Weekends as needed
- High school
- Forklift
- CDL
5d

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Executive Assistant

The Wisconsin Credit Union League
Madison, WI

Quick Apply

Job Details

Full-time

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
Life insurance

Qualifications

Confidential information handling
Executive administrative support
Research

Full Job Description

The Executive Assistant is a trusted partner to leadership, helping the organization run smoothly and remain focused on its mission and members. This role provides high‑level administrative and operational support, with responsibility for supporting the relationships of the Board of Directors for The League, W.C.U.L. Services Corp., Wisconsin Credit Union Foundation, Reach Business Lenders, LLC®, and committees.

As a team member you'll be able to enjoy benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Paid Time Off, Paid Parking, and Bonus Eligibility. The position requires at least two days in the Madison office. Apply today and take the next step in your career with a company committed to mission focused service and member centered values.

YOUR DAY AS A EXECUTIVE ASSISTANT

As the Executive Assistant you will be responsible for providing comprehensive administrative and governance support to the Board of Directors and the President & CEO by coordinating board and annual meeting activities, preparing and distributing agendas, reports, minutes, and supporting materials in a timely and accurate manner, and serving as recording secretary for board meetings and other assigned meetings. The position maintains official corporate records, including bylaws, board policies, orientation materials, and related governance resources, while ensuring all records remain current and compliant. Responsibilities also include drafting proposed bylaw amendments and policy updates, coordinating board election procedures and annual meeting processes, managing deadlines and notices outlined in governing documents, and collaborating with staff, board members, affiliated organizations, and committees to compile reports and follow-up items. In addition, the role supports annual convention activities by coordinating VIP invitations, guest registration, recognition awards for outgoing directors, and other convention-related duties as assigned.

This role provides high-level executive and administrative support to the President & CEO by managing complex calendars, coordinating meetings and travel arrangements, preparing correspondence and executive materials, and ensuring timely follow-up on priorities and action items. Responsibilities include conducting research, compiling and organizing information for executive review, and assisting with the preparation of presentations, reports, and meeting documentation. The position also supports project coordination by tracking initiatives and deliverables to ensure deadlines are met while maintaining professionalism and discretion when handling sensitive and confidential information. Additional duties include maintaining member and committee information within the database, coordinating internal meetings, facilitating communication between leadership, staff, board members, and external partners, distributing messages to League membership on behalf of the President & CEO, and providing administrative support for special projects and other organizational needs as assigned.

REQUIREMENTS FOR THIS EXECUTIVE ASSISTANT JOB

The ideal candidate will have a minimum of five years of executive assistant experience and possess exceptional verbal and written communication skills, along with strong attention to detail and accuracy. This individual must demonstrate initiative, sound analytical judgment, and the ability to anticipate needs and identify issues proactively. Success in the role requires strong organizational and time management skills, the ability to prioritize multiple responsibilities effectively, and the capability to collaborate professionally with executives, staff, and stakeholders. The position also requires a high level of discretion and professionalism when handling confidential information, as well as the ability to work independently while remaining aligned with executive leadership and organizational goals. Experience supporting boards of directors or governing bodies is highly valued and considered a plus.

YOUR NEXT STEP

So, what do you think? If this sounds like the right position for you, go ahead and apply. Good luck!

Quick Apply

Refine Your Search

executive assistant/office jobs in madison, wi

Executive Assistant

Executive Assistant to the Dean of Students

Administrative Assistant

Community Learning Center Assistant/Site Director - MSCR - 1.0 FTE

Front Desk Coordinator

Administrative Assistant

Military Service - U.S. Air National Guard, Administration

Outreach Specialist

Executive Assistant / Operations Coordinator

Executive Administrative Assistant

Executive Assistant, Sales & Marketing

Legal Assistant - Doyle - 1.0 FTE - 26-27 SY

Senior Executive Director of Schools and Learning - Doyle - 1.0 FTE

Assistant Project Manager

Assistant Sales Manager

Advertising Sales Assistant

Vice President of Human Resources

Administrative Supervisor

Budget & Policy Analyst - Planning, Budget, Purchasing & Accounting - 1.0 FTE

Groundsworker II - Pflaum - 1.0 FTE - 26-27 SY

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