Top 92 Office assistant Jobs in Madison, Wi

Part-Time Accounting & Administrative Assistant
Infinity High Purity Systems —Middleton, WI
- $25 - $30 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Office
- Paid holidays
- Paid time off
Quick Apply
6h
Office Assistant
PS Companies —Madison, WI
- $14.10 an hour
- Temporary
- Background check
- Office
- High school diploma or GED
Quick Apply
4d
Office Assistant
Southland Employment Services, Inc. —Sun Prairie, WI
- From $21 an hour
- Full-time
- Spanish
- High school
- English
- Flexible schedule
Quick Apply
5d
Branch Office Administrator
Edward Jones —Madison, WI
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Private Club Front Desk Receptionist - Part-time with hours 4pm - close
The Madison Club —Madison, WI
- From $18 an hour
- Part-time
- US work authorization
- In-person
- Entry level
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Office Assistant - Clinical Labs
UW Health —Madison, WI
- $19.05 - $22.24 an hour
- Full-time
- Surgery
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Health insurance
4d
Administrative Assistant
Madison Area Technical College —Madison, WI
- $22.51 - $28.14 an hour
- Full-time
- Hybrid work
- Databases
- University
- US work authorization
- Health insurance
- Dental insurance
8h
Receptionist
Oak Park Place —Madison, WI
- Part-time
- Office
- High school diploma or GED
- Recruiting
- AD&D insurance
- Disability insurance
Quick Apply
6d
Administrative Assistant
Pellitteri Waste Systems Inc —Madison, WI
- From $23 an hour
- Part-time
- Word processing
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
State of Wisconsin - Legislative Council —Madison, WI
- $21 - $28 an hour
- Full-time
- Research
- Office
- High school diploma or GED
- Paid holidays
- Loan forgiveness
14d
Executive Assistant- Enterprise People Services Executive Team (Primarily Office)
American Family Insurance —Madison, WI
- $29.91 - $49.52 an hour
- Full-time
- Customer service
- Office
- Travel
- Paid holidays
- Loan repayment program
7d
Administrative Operations Assistant - Security Services
UW Health —Madison, WI
- $20.69 - $28.01 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Children
- Paid parental leave
- Health insurance
4d
Full Time Administrative Assistant
Elderspan Management, LLC —Madison, WI
- $20 an hour
- Full-time
- Computer literacy
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Receptionist
RSolution from GJ Grewe Brokerage & Development —Madison, WI
- $20 - $25 an hour
- Administrative experience
- Data entry
- Organizational skills
Quick Apply
Administrative Assistant
Shorewood Behavioral Health —Madison, WI
- Full-time
- Office
- Databases
- High school diploma or GED
- Health insurance
- Dental insurance
Administrative Assistant
Nakoma Golf Club Inc —Madison, WI
- $20 an hour
- Part-time
- Computer literacy
- No experience needed
- Administrative experience
Quick Apply
Receptionist
Capitol Lakes —Madison, WI
- Part-time
- Computer literacy
- Administrative experience
- Computer skills
- Profit sharing
- Tuition reimbursement
3d
Administrative Assistant
Brightstar Lottery —Madison, WI
- $31,096 - $67,496 a year
- Word processing
- Office
- High school diploma or GED
- Disability insurance
- Dental insurance
Administrative Assistant - Dept of Surgery
University of Wisconsin–Madison —Madison, WI
- $24 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Surgery
- Travel reimbursement
- Retirement plan
13d
Administrative Assistant
Oakbrook Corporation —Madison, WI
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply

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Part-Time Accounting & Administrative Assistant

Infinity High Purity Systems
Middleton, WI

Quick Apply

Job Details

Part-time
$25 - $30 an hour
6 hours ago

Benefits

Paid holidays
Paid time off

Qualifications

Accounting systems
Communication with suppliers
Confidential information handling
Microsoft Outlook
Spreadsheets
Filing
Scanning
High school diploma or GED
Bachelor's degree
QuickBooks Online
QuickBooks
Data entry
Microsoft Teams
Purchasing
Construction administrative experience
Business management
Associate's degree

Full Job Description

Part-Time Accounting & Administrative Assistant

Infinity High Purity Systems, LLC is seeking an experienced, dependable, and highly organized Part-Time Accounting & Administrative Assistant to support our growing accounting and administrative workload.

This is a hands-on support position for someone who is comfortable working in a fast-paced environment where priorities may change from day to day. The primary focus will be accounting, accounts payable, purchasing, and project-related administrative support, with additional general office responsibilities as needed.

We are looking for someone who can come in with an existing understanding of QuickBooks and basic accounting processes, learn our specific procedures, and begin taking ownership of recurring tasks. Previous QuickBooks experience is required for this position.

For the right person, there is potential for this role to grow in hours and responsibility and potentially develop into a permanent full-time opportunity as the company continues to grow.

Responsibilities

Enter vendor bills and invoices into QuickBooks
Assist with accounts payable and general accounting data entry
Create, maintain, and track purchase orders
Assist with purchasing and procurement activities
Maintain purchasing and procurement logs
Track purchases and ensure receipts, invoices, purchase orders, and other supporting documentation are properly recorded
Match purchase orders, packing slips, invoices, and supporting documentation
Assist with vendor statement reconciliation
Follow up with vendors and employees regarding missing invoices, receipts, purchasing information, and other documentation
Maintain organized electronic and physical accounting records
Assist with project cost tracking and project-related accounting
Provide support with customer and project billing
Assist with progress billing documentation
Assist with gathering and organizing invoices, lien waivers, and other supporting documentation required for project billings
Assist with AIA billing and Schedule of Values (SOV) documentation when applicable
Assist with general spreadsheet maintenance, tracking, and data entry
Answer incoming telephone calls, take messages, and route inquiries appropriately
Assist with filing, scanning, document organization, and other general administrative duties
Provide support with miscellaneous accounting, purchasing, and office responsibilities as priorities arise

This position is intended to be flexible. Responsibilities may evolve based on workload and current company needs.

Required Qualifications

Previous hands-on QuickBooks experience is required
Previous bookkeeping, accounts payable, accounting assistant, or similar accounting experience
Working knowledge of basic accounting processes, including vendor bills, invoices, purchase orders, and accounts payable
Comfortable working with numbers and financial documentation
Strong attention to detail and accuracy
Strong organizational and follow-through skills
Ability to work independently after receiving direction
Ability to prioritize multiple responsibilities and adjust as priorities change
Comfortable communicating with vendors, employees, and other business contacts
Proficiency with Microsoft Excel, Outlook, Teams, and other Microsoft Office applications
Dependable, professional, and able to appropriately handle confidential financial and business information

Please note: We are happy to train the right candidate on our company-specific procedures and workflows; however, this position is not intended to provide basic QuickBooks training. Candidates should already be comfortable navigating and working within QuickBooks accounting software.

Preferred Experience

Experience in any of the following areas is a significant plus but is not required:

Construction or project accounting
Progress billing
AIA billing
Schedule of Values (SOV)
Construction contracts and project documentation
Lien waiver tracking and collection
Project cost tracking
Purchasing and procurement
QuickBooks Online

Candidates with prior experience supporting construction, mechanical contracting, project-based businesses, or similar environments are strongly encouraged to apply.

What We're Looking For

More than anything, we are looking for someone who is reliable, organized, resourceful, flexible, and willing to help wherever needed.

This is not a position where every day will look exactly the same. One day may be heavily focused on entering vendor invoices and reconciling purchasing records, while another may involve gathering project billing documentation, following up with vendors, answering phones, organizing records, or helping address another administrative priority.

The ideal person will be comfortable receiving direction, figuring things out, asking questions when necessary, and eventually taking ownership of recurring responsibilities without requiring constant oversight.

Position Details

Position: Part-Time Accounting & Administrative Assistant
Employment Status: Part-Time, Hourly / Non-Exempt
Compensation: $28.00–$30.00 per hour, depending on experience
Schedule: Less than 30 hours per week; specific schedule and weekly hours to be discussed based on availability and company needs
Location: Middleton, Wisconsin

Benefits & Time Off

This is a part-time position and is not eligible for Infinity High Purity Systems, LLC's full-time employee benefits package or paid time off (PTO).

Regular part-time employees are eligible for Company-paid holidays on a prorated basis in accordance with Company policy.

We understand that part-time employees may need time away from work for vacations, appointments, family obligations, and other personal needs. Unpaid time off may be requested with appropriate notice and approval in accordance with Company policy.

Opportunity for Growth

We are currently hiring this position on a part-time basis to provide immediate support to our accounting and administrative operations. As our needs continue to develop, there may be an opportunity for increased hours, expanded responsibilities, and/or transition into a permanent full-time position for the right individual.

We are looking for someone who can become a trusted member of our team and grow with the role as they become familiar with our company, projects, and processes.

Pay: $25.00 - $30.00 per hour

Education:

Associate (Preferred)

Experience:

QuickBooks Online: 1 year (Required)
Accounting: 3 years (Required)
Business management: 1 year (Preferred)
Purchasing: 1 year (Preferred)

Ability to Commute:

Middleton, WI 53562 (Required)

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in madison, wi

Part-Time Accounting & Administrative Assistant

Office Assistant

Office Assistant

Branch Office Administrator

Private Club Front Desk Receptionist - Part-time with hours 4pm - close

Office Assistant - Clinical Labs

Administrative Assistant

Receptionist

Administrative Assistant

Administrative Assistant

Executive Assistant- Enterprise People Services Executive Team (Primarily Office)

Administrative Operations Assistant - Security Services

Full Time Administrative Assistant

Receptionist

Administrative Assistant

Administrative Assistant

Receptionist

Administrative Assistant

Administrative Assistant - Dept of Surgery

Administrative Assistant

I want to receive the latest job alert for office assistant in madison, wi

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