Top 169 Program assistant Jobs in Madison, Wi

Undergraduate Program Assistant
University of Wisconsin–Madison —Madison, WI
- $43,000 - $60,700 a year
- Full-time
- Hybrid work
- Word processing
- Writing skills
- University
- Retirement plan
5d
Medical Program Assistant
University of Wisconsin–Madison —Madison, WI
- $23 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Retirement plan
4d
Records Program Associate - Limited Term Employment
State of Wisconsin - Transportation —Madison, WI
- $22.76 an hour
- Temporary
- Office
- Criminal background check
- US work authorization
- Employee assistance program
- Flexible schedule
3d
Consumer Complaint Program Associate
State of Wisconsin - Safety & Professional Services —Madison, WI
- $25.04 an hour
- Online Application
- Microsoft Outlook
- Office
- Criminal background check
- Wellness program
- Paid holidays
4d
Administrative Assistant
Preferred Title, LLC —Madison, WI
- $18 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
5d
Office Assistant - Clinical Labs
UW Health —Madison, WI
- $19.05 - $22.24 an hour
- Full-time
- Surgery
- Administrative experience
- High school diploma or GED
- Paid parental leave
- Health insurance
Administrative Assistant II
University of Wisconsin–Madison —Madison, WI
- $24 - $27 an hour
- Full-time
- Hybrid work
- Word processing
- Writing skills
- Mid-level
- Retirement plan
7d
Administrative Assistant - Enrollment Services
Madison Area Technical College —Madison, WI
- $22.51 - $28.14 an hour
- Full-time
- Hybrid work
- Databases
- University
- US work authorization
- Health insurance
- Dental insurance
10d
Administrative Assistant
Gunderson Funeral Home —Madison, WI
- Customer service
- Office
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Worker's Compensation Office Assistant - Part Time
State of Wisconsin - Workforce Development —Madison, WI
- From $21.44 an hour
- Part-time
- Hybrid work
- Background check
- Word processing
- Computer literacy
- Health insurance
- Dental insurance
6d
Children's Justice Act Support Specialist (.50 FTE)
State of Wisconsin - Justice —Madison, WI
- $31.92 - $34.92 an hour
- Part-time
- Hybrid work
- Background check
- Mid-level
- Administrative experience
- Paid holidays
- Health insurance
7d
Retail Sales Administrative Assistant
Grand Appliance and TV —Fitchburg, WI
- Full-time
- Organizational skills
- Associate's degree
- Entry level
Quick Apply
Assistant Project Manager
Confidential —Sun Prairie, WI
- $45,000 - $50,000 a year
- Full-time
- Hybrid work
- Bilingual
- Construction site
- Local
- Health insurance
- Dental insurance
Quick Apply
11d
Office Assistant
Integrity Truck and Trailer Repair —Marshall, WI
- Urgently hiring
- Bilingual
- Google Workspace
- Inventory management
Quick Apply
Direct Support Professional/Support Specialist (South)
Madison Area Rehabilitation Centers —Madison, WI
- $19.57 an hour
- Full-time
- Clean driving record
- Computer literacy
- Ability to lift 50 pounds
- Paid training
- Mileage reimbursement
Quick Apply
Technical Support Specialist - Agricultural Equipment (Remote + Travel)
Trioliet BV —Wisconsin
- $65,000 - $90,000 a year
- Full-time
- Up to 50% travel
- Schematics
- English
Quick Apply
Peer Support Specialist
Catholic Charities of Madison —Madison, WI
- From $21.15 an hour
- Urgently hiring
- Residential
- High school diploma or GED
- Driver's License
- Health savings account
- AD&D insurance
Quick Apply
Commercial Project Coordinator
Green Window Cleaning Services LLC —Sun Prairie, WI
- $20 - $30 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid time off
- Opportunities for advancement
Quick Apply
Maintenance Administrative Specialist
WALGREENS —Windsor, WI
- $19.77 - $21.85 an hour
- Full-time
- Background check
- Microsoft Access
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Administrative Assistant
Retirement Income Planning, LLC —Madison, WI
- $47,000 - $52,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply

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Undergraduate Program Assistant

University of Wisconsin–Madison -
Madison, WI

Apply Now

Job Details

Full-time
$43,000 - $60,700 a year
5 days ago

Benefits

Retirement plan

Qualifications

Faculty collaboration
Writing skills
Productivity software

Full Job Description

JR10014636
Hybrid

Madison, Wisconsin

Academic Services and Student Experience

Full time

Closing at: Sep 16 2026 - 11:00pm CDT

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Academic Program Specialist

Job Summary:

The Department of Communication Arts is seeking an organized and detail oriented Undergraduate Program Assistant to provide a range of administrative support for the undergraduate programs. This position’s responsibilities include building and maintaining course schedules in SIS, providing course enrollment support, coordinating course evaluations, maintaining departmental data, processing undergraduate scholarships, and managing department space and supply inventories. This position reports to the Department Administrator and works closely with the Director of Undergraduate Studies, Undergraduate Program Manager, academic advisors, Chair’s Assistant, and other faculty and staff.

The Undergraduate Program Assistant will need to be collaborative and able to work effectively with a diverse community of faculty, and staff. To be successful, the person in this role will be an excellent communicator, proficient user of spreadsheets, and highly organized with an eye for detail.

Key Job Responsibilities:

Identifies program, needs, contributes to the development of unit workflows, schedules logistics and secures resources for meetings, events, and interviews

Utilizes independent judgement regarding development, implementation, promotion, and evaluation for one or more academic programs, initiatives, or events

May supervise the day to day activities of one or more academic programs and resolves issues exercising discretion to meet unit goals.

Coordinates program components and evaluates program effectiveness and provides recommendations for improvement

Department:

College of Letters & Science, Department of Communication Arts

The Department of Communication Arts offers one of the largest majors on campus and has two undergraduate certificate programs. The department is home to 50 faculty and staff and 70 graduate students. We offer four graduate programs, all of which showcase our faculty's cutting-edge research in media and communication. The Instructional Media Center in the Department of Communication Arts is the hub of all technical support and instructional technology for faculty, staff and students in CommArts. Communication Arts is home to many centers and programs, including the Center for Communication Research, the Wisconsin Center for Film and Theater Research, UW Cinematheque, and the Wisconsin Film Festival.

Compensation:

The expected salary range for this position is $43,000 up to $60,700 for highly experienced candidates. Actual pay within this range will depend on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Please review the summary of benefits

Required Qualifications:

Minimum one year of administrative work experience
Experience using computer software/programs (e.g. word processing, spreadsheets, databases, etc.)
Strong organizational, verbal and written communication, multi-tasking, and problem-solving skills
Demonstrated ability to work as a team and independently with limited supervision
Ability to interact effectively with a diverse group of faculty, staff, and students

Preferred Qualifications:

Experience working in a higher education environment
Experience using campus course scheduling software (SIS, 25Live)

Education:

Bachelor’s degree preferred

How to Apply:

To be considered for this recruitment, you must upload:

Resume

Cover Letter

The materials should address your experience relating to the qualifications referenced above.

There is only one attachment field; please upload all application materials here. All listed application materials must be submitted for your application to be considered. Please submit only the materials specified; additional materials will not be reviewed.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Contact Information:

Grace Jezuit, Human Resources Generalist, at [email protected]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Apply Now

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