Top 183 Program assistant Jobs in Madison, Wi

Administrative Assistant
Midwestern BioAg —Blue Mounds, WI
- $23 an hour
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick Apply
Project Coordinator
Pella Windows & Doors of Wisconsin —Madison, WI
- $24 - $26 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
Mental Health Support Specialist-Part-Time Days/Weekends/Evenings/ Sleep Overnight Shifts
Trinity Supportive Living Services —Madison, WI
- $20 an hour
- Part-time
- Background check
- 18 years or older
- English
- Paid time off
- Flexible schedule
Quick Apply
Executive Administrative Assistant
Placon Corporation —Madison, WI
- Full-time
- Mid-level
- Office
- Travel
Quick Apply
Administrative Assistant
Retirement Income Planning, LLC —Madison, WI
- $47,000 - $52,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Office Assistant
SSM Health —Madison, WI
- Full-time
- Hospital
- No experience needed
- Office
- Paid parental leave
- Health insurance
Administrative Assistant
BDO —Madison, WI
- $24.00 - $38.50 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee stock ownership plan
- Opportunities for advancement
Part-Time Administrative Assistant
Madison Aluminum Products —Madison, WI
- $20 - $25 an hour
- Part-time
- Office
- Administrative experience
- Data entry
Quick Apply
8d
Administrative Assistant
Pellitteri Waste Systems Inc —Madison, WI
- From $23 an hour
- Part-time
- Word processing
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant Intermediate
SSM Health —Madison, WI
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Paid parental leave
- Health insurance
Nursing Assistant Training Program – Accelerated
UW Health —Madison, WI
- From $18.25 an hour
- Full-time
- CPR Certification
- BLS Certification
- High school diploma or GED
9d
Administrative Assistant
Shorewood Behavioral Health —Madison, WI
- Full-time
- Office
- Databases
- High school diploma or GED
- Health insurance
- Dental insurance
1d
Administrative Assistant
Spectrum —Madison, WI
- Full-time
- Word processing
- Computer literacy
- Basic math
- Opportunities for advancement
2d
Executive Assistant
SSM Health —Madison, WI
- Full-time
- Hospital
- Mid-level
- High school diploma or GED
- Paid parental leave
- Parental leave
Administrative Assistant
Gunderson Funeral Home —Madison, WI
- Customer service
- Organizational skills
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Student Program Specialist
Madison Area Technical College —Madison, WI
- $58,718 - $73,398 a year
- Full-time
- Hybrid work
- Writing skills
- University
- US work authorization
- Health insurance
- Dental insurance
9d
Administrative Operations Assistant, Environmental Services
UW Health —Madison, WI
- $20.69 - $28.01 an hour
- Evening shift
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Paid parental leave
- Health insurance
Neighborhood-Based Older Adult Program Coordinator*
City of Madison, WI —Madison, WI
- $34.09 - $39.31 an hour
- Part-time
- Word processing
- Mid-level
- Office
- Health insurance
- Loan forgiveness
7d
Administrative Assistant
REAL - Yoo Realty Group —Madison, WI
- $44,000 a year
- Office
- Administrative experience
- Computer skills
- Opportunities for advancement
Quick Apply
Clinic Administrative Assistant
Fresenius Medical Care —Fitchburg, WI
- Full-time
- Office
- High school diploma or GED
- Analysis skills

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Administrative Assistant

Midwestern BioAg -
Blue Mounds, WI

Quick Apply

Job Details

Part-time
$23 an hour

Benefits

Flexible schedule

Qualifications

Google Workspace
Correspondence management
Confidential information handling
Microsoft Excel
Microsoft Outlook
Expense management
Executive administrative support
Research
Microsoft Office
Attention to detail
Business support experience for CEO
Microsoft Teams
Appointment scheduling
Managing executive calendars
Cross-functional collaboration

Full Job Description

Job Summary

This is a part-time position and hours will vary based on the season; 15-20 hours a week.

The Administrative Assistant provides comprehensive administrative and operational support to the CEO and CFO. This role is responsible for managing company assets and compliance records, coordinating with vendors, assisting with HR and benefits processes, and ensuring that day-to-day business operations run efficiently. The Administrative Assistant must maintain a high level of confidentiality, organization, and attention to detail while supporting leadership and the broader team.

Essential Job Responsibilities

Administrative & Leadership Support

Provide direct administrative support to the CEO and CFO, including scheduling, correspondence, and document preparation.
Assist with meeting coordination, agendas, and follow-up tasks.
Support special projects and initiatives as assigned by leadership.

· Skilled at tracking deliverables, deadlines, and ensuring accountability.

· Ability to conduct research, analyze data, and prepare executive-level summaries and recommendations.

Operations & Asset Management

Maintain inventory of company vehicles, including swaps, sales, and recordkeeping.
Manage employee equipment (phones, iPads, computers, chargers, drones, etc.).
Register drones and users on the FAA website and ensure compliance requirements are met.
Track and maintain compliance records for CDL drivers (CSI system).

Vendor & Compliance Management

Serve as point of contact with external partners including Lockton (business insurance), Encova (workers’ compensation), Verizon, and Veith (invoices).
Review and reconcile Wex invoices.
Coordinate insurance documentation and compliance needs with appropriate vendors.

Human Resources & Benefits Support

Partner with outsourced HR consultant to:
Assist with employee open enrollment, including manual data entry into iSolved and coordination with multiple benefit vendors.
Set up and track medical exams as required.
Support HR recordkeeping and compliance processes as needed.

General Administrative Support

Communicate with leadership, vendors and internal staff as directed by the CEO and CFO.
Manage expense reports and track payments.
Provide general office support to ensure smooth daily operations.
Other tasks as assigned

Requirements

· Minimum of 2 years of administrative support experience.

· Strong organizational and multitasking skills with attention to detail.

· Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

· Proficient in calendaring.

· Strong written and verbal communication skills.

· Ability to maintain confidentiality and handle sensitive information.

· Experience supporting executive-level leadership.

· Familiarity with HR processes, benefits administration, or compliance tracking.

· Experience with vendor management or working with insurance providers.

· Knowledge of iSolved or similar HRIS systems preferred.

Core Competencies

We are committed to your success, and our ideal candidate will have strong core competencies that include customer focus, personal accountability, adaptability, and the ability to be collaborative, innovative, and positive. He/She will embrace learning opportunities and generate innovative ideas and process improvements while working collaboratively and responsibly to achieve corporate, departmental, and individual goals.

Job Type: Part-time

Pay: $23.00 per hour

Benefits:

Flexible schedule

Application Question(s):

This is a hybrid position, however, will you be able to travel to Blue Mounds at least twice a week if necessary?

Ability to Commute:

Blue Mounds, WI 53517 (Required)

Ability to Relocate:

Blue Mounds, WI 53517: Relocate before starting work (Required)

Work Location: Hybrid remote in Blue Mounds, WI 53517

Quick Apply

Refine Your Search

program assistant jobs in madison, wi

Administrative Assistant

Project Coordinator

Mental Health Support Specialist-Part-Time Days/Weekends/Evenings/ Sleep Overnight Shifts

Executive Administrative Assistant

Administrative Assistant

Office Assistant

Administrative Assistant

Part-Time Administrative Assistant

Administrative Assistant

Administrative Assistant Intermediate

Nursing Assistant Training Program – Accelerated

Administrative Assistant

Administrative Assistant

Executive Assistant

Administrative Assistant

Student Program Specialist

Administrative Operations Assistant, Environmental Services

Neighborhood-Based Older Adult Program Coordinator*

Administrative Assistant

Clinic Administrative Assistant

I want to receive the latest job alert for program assistant in madison, wi

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