Top 434 Staffing scheduling Jobs in Madison, Wi

Staffing Scheduling Coordinator
Attic Angel Community —Middleton, WI
- Full-time
- Mid-level
- High school diploma or GED
- Communication skills
- Paid training
- Health insurance
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10d
Customer Service Associate
RAE Staffing —Madison, WI
- $24.28 - $29.24 an hour
- Part-time
- Hybrid work
- Computer literacy
- Office
- Computer skills
- Paid training
- Health insurance
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16h
Customer Service Professional
RAE Staffing —Madison, WI
- $25.42 - $30.34 an hour
- Full-time
- Hybrid work
- Computer literacy
- Office
- Computer skills
- Paid training
- Health insurance
Quick Apply
Client Coordinator
Maxim Healthcare —Madison, WI
- $22 - $24 an hour
- Full-time
- Customer service
- Office
- High school diploma or GED
- Profit sharing
- Commuter assistance
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Scheduling Coordinator
Home Instead - Madison —Madison, WI
- Full-time
- Office
- Administrative experience
- In-person
- Paid training
- Mileage reimbursement
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Hospice Inpatient Unit Scheduler
AGRACE HEALTH INC —Madison, WI
- Full-time
- Mid-level
- Administrative experience
- High school diploma or GED
- Free parking
- Paid holidays
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Maintenance Supervisor
The Little Potato Company —DeForest, WI
- Extended hours
- Office
- 3 years
- Supervising experience
- Health insurance
- Dental insurance
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Branch Manager
S&K Building Services —Madison, WI
- $90,000 - $100,000 a year
- Full-time
- Spanish
- English
- Driver's License
- Paid holidays
- Health insurance
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1d
Dental Hygienist – Flexible Schedule | $40–$55/hr | Wisconsin
Complete Dental Staffing "Connecting exceptional dental professionals with practices where they can thrive." —Wisconsin
- $40 - $55 an hour
- Temporary
- Background check
- Dental office
- Entry level
- Flexible schedule
Quick Apply
Clinical Operations Manager (COM) - PHP/IOP
Rogers Memorial Hospital, Inc. —Madison, WI
- Weekends as needed
- LMFT
- Addiction Medicine
- Licensed Clinical Social Worker
- Wellness program
- Disability insurance
Quick Apply
8d
Regional Nurse Director
Elderspan Management, LLC —Madison, WI
- Full-time
- Nursing
- Up to 50% travel
- RN License
- Health insurance
- Dental insurance
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RN Manager Inpatient Operating Room
UW Health —Madison, WI
- $114,100 - $171,000 a year
- Weekends as needed
- Nursing
- Surgery
- RN License
- Paid parental leave
- Health insurance
General Manager
Mr. Splash Car Wash —Stoughton, WI
- $45,000 - $55,000 a year
- 8 hour shift
- Mid-level
- 3 years
- Recruiting
- Paid time off
- Employee discount
Quick Apply
Assurance Manager
Talnt —Madison, WI
- $115,000 - $130,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- CPA
Quick Apply
Resident Services Night Shift Supervisor
Attic Angel Community —Middleton, WI
- Night shift
- Customer service
- 5 years
- Mid-level
- Paid training
- Health insurance
Quick Apply
Resident Services AM Supervisor
Attic Angel Community —Middleton, WI
- Monday to Friday
- CPR Certification
- Customer service
- BLS Certification
- Paid training
- Dental insurance
Quick Apply
Restaurant Shift Supervisor
Ian's Pizza —Verona, WI
- $19 - $24 an hour
- Weekends as needed
- 18 years or older
- Customer service
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
Restaurant Shift Supervisor
Ian's Pizza —Madison, WI
- $19 - $24 an hour
- Urgently hiring
- 18 years or older
- Customer service
- Ability to walk for extended periods
- Health insurance
- Dental insurance
Quick Apply
Direct Support Lead
Sevita —Madison, WI
- $17 an hour
- Full-time
- 18 years or older
- Management
- High school diploma or GED
- Paid holidays
- Paid time off
Direct Support Lead
Sevita —Madison, WI
- $17 an hour
- Full-time
- 18 years or older
- Management
- Mid-level
- Paid holidays
- Paid time off

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staffing scheduling jobs near madison, wi

Staffing Scheduling Coordinator

Attic Angel Community -
Middleton, WI

Quick Apply

Job Details

Full-time
10 days ago

Benefits

Paid training
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Employee assistance program
Vision insurance
Opportunities for advancement
Flexible schedule
Life insurance
Referral program

Qualifications

High school diploma or GED

Full Job Description

Resident Services Administrative and Scheduling Coordinator

Join a team where care, connection, and purpose come together.

At Attic Angel, our mission is to enrich lives and cultivate community through generosity, care, and connection. Guided by our vision to be the best next chapter, we are proud to provide exceptional senior living services in Dane County.

Job Purpose: The Resident Services Coordinator ensures consistent, accurate, and compliant staffing coverage to meet resident care needs. This role is primarily responsible for staff scheduling, filling open shifts, coordinating agency staffing, and auditing timecards. The position requires strong attention to detail, proactive problem-solving, and effective communication to minimize staffing gaps, maintain accurate records, and ensure timely payroll processing while meeting regulatory requirements.

Hours: Monday - Friday (07:00 am - 3:30 pm with flexible start time) / 40 hours a week

Essential Job Duties (in order of priority):

60% Scheduling

Coordinate and manage community-wide scheduling of Resident Services staff using electronic scheduling software.
Maintain accountability for schedule accuracy by proactively filling open shifts and managing call-ins, absences, and vacancies while minimizing overtime and agency use.
Create, update, and maintain daily, master, and long-term schedules in the scheduling system.
Respond to staff scheduling requests in a timely, consistent, and equitable manner.
Assist with implementing and enforcing scheduling policies and practices to ensure adequate staffing levels and regulatory compliance.
Track attendance patterns, process call-in documentation, and maintain call-in logs; provide supervisors with relevant information to address attendance or performance concerns.
Collect, enter, and maintain accurate staffing and scheduling data for reporting purposes.
Coordinate the use of agency staffing, including:
- Verifying required credentials, approvals, and documentation prior to use.
- Monitoring agency utilization for appropriateness and cost control.
- Auditing agency invoices for accuracy and submitting approved invoices to Finance in a timely manner
- Processing and approving timecards for agency to ensure correct and accurate payment is made daily.
Ensure staff are trained on scheduling practices, call in procedures, and how to access schedules during onboarding.

20% Timecard Auditing

Serve as a point of contact for Resident Services staff regarding issues with scheduling, and timecards.
Process, audit, and reconcile employee and agency timecards—including time off requests, adjustments, and corrections—to ensure accuracy, policy compliance, and adherence to payroll deadlines.
Partner with nursing managers and supervisors to resolve discrepancies and ensure timecards are corrected and approved accurately and on time.
Maintain confidentiality and compliance with payroll, employment, and organizational regulations.

10% Administrative Support

Provide administrative support to Resident Services staff, including filing, electronic scanning, and organization of medical and personnel records as appropriate.
Support clear, consistent communication by ensuring staff receive accurate information, updates, and resources needed to perform their roles effectively.

10% Direct Care Support

Assist with resident care as needed during breaks, high-need periods, or staffing shortages.
Provide general information regarding building operations and community services.
Represent the community in a professional, positive, and respectful manner with residents, families, visitors, and external partners.

Other Duties

Perform additional duties as assigned.
Attend required in-services, meetings, and approved continuing education programs.
Complete all required certifications and compliance trainings within established timeframes.

Education: High School Education

Knowledge, Skills & Abilities:

Strong computer skills, including Microsoft Office; previous experience with scheduling and payroll systems highly preferred.
Ability to learn new systems, workflows, and regulatory requirements
Excellent attention to detail with the ability to maintain accurate, complete, and compliant records.
Demonstrated reliability, accountability, and dependability.
Ability to organize, prioritize, and work efficiently in a fast-paced environment with frequent interruptions.
Effective verbal and written communication skills with the ability to interact professionally with staff, supervisors, and external partners.
Strong interpersonal skills with the ability to collaborate across departments.
Ability to exercise sound judgment and maintain confidentiality

Licenses & Certifications: CBRF Certification (or willingness to obtain)

Benefits:

401(k)Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Life insurance
Opportunities for advancement
Paid time off
Paid training
Referral program
Tuition reimbursement
Vision insurance
Volunteer and Birthday paid time off

Quick Apply

Refine Your Search

staffing scheduling jobs in madison, wi

Staffing Scheduling Coordinator

Customer Service Associate

Customer Service Professional

Client Coordinator

Scheduling Coordinator

Hospice Inpatient Unit Scheduler

Maintenance Supervisor

Branch Manager

Dental Hygienist – Flexible Schedule | $40–$55/hr | Wisconsin

Clinical Operations Manager (COM) - PHP/IOP

Regional Nurse Director

RN Manager Inpatient Operating Room

General Manager

Assurance Manager

Resident Services Night Shift Supervisor

Resident Services AM Supervisor

Restaurant Shift Supervisor

Restaurant Shift Supervisor

Direct Support Lead

Direct Support Lead

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