Top 43 Department assistant Jobs in Madison Wi

Administrative Assistant
Midwestern BioAg —Blue Mounds, WI
- $23 an hour
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Flexible schedule
Quick Apply
Full Time Administrative Assistant
Elderspan Management, LLC —Madison, WI
- $20 an hour
- Full-time
- Computer literacy
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Executive Administrative Assistant
Placon Corporation —Madison, WI
- Full-time
- Mid-level
- Office
- Travel
Quick Apply
Administrative Assistant
Retirement Income Planning, LLC —Madison, WI
- $47,000 - $52,000 a year
- Full-time
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
BDO —Madison, WI
- $24.00 - $38.50 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Employee stock ownership plan
- Opportunities for advancement
Administrative Assistant
Pellitteri Waste Systems Inc —Madison, WI
- From $23 an hour
- Part-time
- Word processing
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
Part-Time Administrative Assistant
Madison Aluminum Products —Madison, WI
- $20 - $25 an hour
- Part-time
- Office
- Administrative experience
- Data entry
Quick Apply
10d
Administrative Assistant
JustDane —Madison, WI
- $20 an hour
- Part-time
- ServSafe
- Customer service
- Sanitation
- Paid holidays
- Paid time off
Quick Apply
7d
Administrative Assistant Intermediate
SSM Health —Madison, WI
- Full-time
- Mid-level
- High school diploma or GED
- Clinic
- Paid parental leave
- Health insurance
Administrative Assistant
Nakoma Golf Club Inc —Madison, WI
- $20 an hour
- Part-time
- Computer literacy
- No experience needed
- Administrative experience
Quick Apply
Administrative Operations Assistant, Environmental Services
UW Health —Madison, WI
- $20.69 - $28.01 an hour
- Evening shift
- Microsoft Excel
- Microsoft Outlook
- Hospital
- Paid parental leave
- Health insurance
Department Administrator (Admin Assistant)- Manufacturing Engineering
ETC —Middleton, WI
- Mid-level
- Analysis skills
- Organizational skills
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
Shorewood Behavioral Health —Madison, WI
- Full-time
- Office
- Databases
- High school diploma or GED
- Health insurance
- Dental insurance
2d
Administrative Assistant
Gunderson Funeral Home —Madison, WI
- Customer service
- Organizational skills
- Communication skills
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant II
University of Wisconsin–Madison —Madison, WI
- $22 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Paid time off
Administrative Assistant - Relocation Dept
First Weber Real Estate —Madison, WI
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health savings account
- Health insurance
Administrative Assistant
Every Voice Music Services, LLC —Fitchburg, WI
- $18 - $21 an hour
- Part-time
- Background check
- Spanish
- Google Workspace
- 401(k)
- 401(k) matching
Quick Apply
8d
Construction Administrative Assistant
Flad Architects —Madison, WI
- Email
- Hybrid work
- Microsoft Excel
- Office
- Organizational skills
- Paid holidays
- Disability insurance
13d
Clinical Administrative Assistant
Fresenius Medical Care —Madison, WI
- Full-time
- Inventory management
- Office
- Databases
Administrative Assistant
REAL - Yoo Realty Group —Madison, WI
- $44,000 a year
- Office
- Administrative experience
- Computer skills
- Opportunities for advancement
Quick Apply

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Administrative Assistant

Midwestern BioAg -
Blue Mounds, WI

Quick Apply

Job Details

Part-time
$23 an hour

Benefits

Flexible schedule

Qualifications

Google Workspace
Correspondence management
Confidential information handling
Microsoft Excel
Microsoft Outlook
Expense management
Executive administrative support
Research
Microsoft Office
Attention to detail
Business support experience for CEO
Microsoft Teams
Appointment scheduling
Managing executive calendars
Cross-functional collaboration

Full Job Description

Job Summary

This is a part-time position and hours will vary based on the season; 15-20 hours a week.

The Administrative Assistant provides comprehensive administrative and operational support to the CEO and CFO. This role is responsible for managing company assets and compliance records, coordinating with vendors, assisting with HR and benefits processes, and ensuring that day-to-day business operations run efficiently. The Administrative Assistant must maintain a high level of confidentiality, organization, and attention to detail while supporting leadership and the broader team.

Essential Job Responsibilities

Administrative & Leadership Support

Provide direct administrative support to the CEO and CFO, including scheduling, correspondence, and document preparation.
Assist with meeting coordination, agendas, and follow-up tasks.
Support special projects and initiatives as assigned by leadership.

· Skilled at tracking deliverables, deadlines, and ensuring accountability.

· Ability to conduct research, analyze data, and prepare executive-level summaries and recommendations.

Operations & Asset Management

Maintain inventory of company vehicles, including swaps, sales, and recordkeeping.
Manage employee equipment (phones, iPads, computers, chargers, drones, etc.).
Register drones and users on the FAA website and ensure compliance requirements are met.
Track and maintain compliance records for CDL drivers (CSI system).

Vendor & Compliance Management

Serve as point of contact with external partners including Lockton (business insurance), Encova (workers’ compensation), Verizon, and Veith (invoices).
Review and reconcile Wex invoices.
Coordinate insurance documentation and compliance needs with appropriate vendors.

Human Resources & Benefits Support

Partner with outsourced HR consultant to:
Assist with employee open enrollment, including manual data entry into iSolved and coordination with multiple benefit vendors.
Set up and track medical exams as required.
Support HR recordkeeping and compliance processes as needed.

General Administrative Support

Communicate with leadership, vendors and internal staff as directed by the CEO and CFO.
Manage expense reports and track payments.
Provide general office support to ensure smooth daily operations.
Other tasks as assigned

Requirements

· Minimum of 2 years of administrative support experience.

· Strong organizational and multitasking skills with attention to detail.

· Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

· Proficient in calendaring.

· Strong written and verbal communication skills.

· Ability to maintain confidentiality and handle sensitive information.

· Experience supporting executive-level leadership.

· Familiarity with HR processes, benefits administration, or compliance tracking.

· Experience with vendor management or working with insurance providers.

· Knowledge of iSolved or similar HRIS systems preferred.

Core Competencies

We are committed to your success, and our ideal candidate will have strong core competencies that include customer focus, personal accountability, adaptability, and the ability to be collaborative, innovative, and positive. He/She will embrace learning opportunities and generate innovative ideas and process improvements while working collaboratively and responsibly to achieve corporate, departmental, and individual goals.

Job Type: Part-time

Pay: $23.00 per hour

Benefits:

Flexible schedule

Application Question(s):

This is a hybrid position, however, will you be able to travel to Blue Mounds at least twice a week if necessary?

Ability to Commute:

Blue Mounds, WI 53517 (Required)

Ability to Relocate:

Blue Mounds, WI 53517: Relocate before starting work (Required)

Work Location: Hybrid remote in Blue Mounds, WI 53517

Quick Apply

Refine Your Search

department assistant jobs in madison wi

Administrative Assistant

Full Time Administrative Assistant

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Part-Time Administrative Assistant

Administrative Assistant

Administrative Assistant Intermediate

Administrative Assistant

Administrative Operations Assistant, Environmental Services

Department Administrator (Admin Assistant)- Manufacturing Engineering

Administrative Assistant

Administrative Assistant

Administrative Assistant II

Administrative Assistant - Relocation Dept

Administrative Assistant

Construction Administrative Assistant

Clinical Administrative Assistant

Administrative Assistant

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