Administrative Manager
One City Schools, Inc. —Madison, WI
- Full-time
- Background check
- Mid-level
- Office
- Disability insurance
- Health insurance
1d
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ACC MANAGEMENT GROUP, INC. —Madison, WI
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9d
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Administrative Manager

One City Schools, Inc. -
Madison, WI

Apply Now

Job Details

Full-time
1 day ago

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Employee relationship building
High school diploma or GED
Productivity software

Full Job Description

ADMINISTRATIVE MANAGER

One City Schools | Madison, Wisconsin
Full-Time Position | 40+ Hours per Week

POWER THE SYSTEMS AND EXPERIENCES THAT SUPPORT SCHOLARS AND STAFF

At One City Schools, we are building a model of education where every child and family is supported to thrive.

We are looking for a collaborative and highly organized Administrative Manager who brings strong customer service, attention to detail, and a deep commitment to supporting a school community.

This role sits at the center of the organization. You will be the first face many families see and a key partner in ensuring our school operates smoothly every day.

POSITION SUMMARY

The Administrative Manager ensures the efficient day-to-day operation of school offices, supports leadership and staff, and creates a welcoming, organized environment for students, families, and visitors.

This role requires someone who is both people-centered and systems-oriented—able to build relationships while managing details, processes, and priorities with consistency and care.

WHAT YOU’LL DO

Reception & Front Office

Serve as the first point of contact for families, students, and visitors
Answer and direct phone calls with professionalism and warmth
Respond to general inquiries with accurate information
Create a welcoming and positive front office experience

Office Administration

Maintain organized systems for records, files, and databases
Manage mail, deliveries, and internal distribution
Order, track, and inventory office supplies
Coordinate maintenance of office equipment
Prepare reports, documents, and communications

Executive & Team Support

Provide administrative support to leadership and staff
Coordinate meetings, schedules, and logistics
Prepare and send communications and materials
Support internal organization and follow-through

Board & Organizational Support

Assist in preparing board meeting agendas and materials
Coordinate logistics and distribution of board documents
Track action items and follow-ups from meetings

Financial & Operational Support

Process school fee payments and support accounts receivable
Assist with financial tracking and reporting
Support month-end administrative processes

Family Connection

Build positive, respectful relationships with families
Support a welcoming, inclusive environment
Represent One City with professionalism and care

WHAT SUCCESS LOOKS LIKE

The front office is organized, welcoming, and responsive
Leaders and staff are well-supported and prepared
Systems are clear, accurate, and consistently maintained
Families feel seen, respected, and supported
Day-to-day operations run smoothly and reliably

WHO YOU ARE

You bring:

Strong organization and attention to detail
Excellent customer service and communication skills
Ability to manage multiple priorities in a fast-paced environment
Professionalism, discretion, and sound judgment
A proactive, solutions-oriented mindset
Comfort with systems, technology, and continuous improvement

BASIC QUALIFICATIONS

High School Diploma or equivalent
Minimum of 3 years of related experience
Proficiency with Microsoft Office and office systems
Ability to learn and use new technology
Strong problem-solving and organizational skills
Ability to lift and push up to 50 pounds
Successful completion of background check

LEADERSHIP & CHARACTER

At One City, every role models our Habits of Character: Compassion, Risk, Integrity, Self-Respect, and Perseverance.

You will also:

Build strong, collaborative relationships with colleagues
Communicate positively about One City
Maintain a clean, organized, and welcoming environment
Show grace and professionalism with all members of the community

WHAT WE OFFER

Competitive salary aligned to market and internal equity
18 days PTO + school breaks
Comprehensive medical, dental, and vision benefits
401(k) with 5.9% employer match
Life insurance and long-term disability
Employee Assistance Program
Voluntary benefits (supplemental life, accident, etc.)
Priority enrollment opportunity for your child

ABOUT ONE CITY SCHOOLS

One City Schools is a nonprofit organization dedicated to creating a new model of public education that prepares children for success from birth through high school graduation.

We operate:

An accredited early childhood program
A public charter elementary school
A college-preparatory middle school

Our focus is on academic excellence, strong character, and preparing students to make a positive impact on the world.

EQUAL OPPORTUNITY EMPLOYER

One City Schools is committed to creating an inclusive environment for all employees and applicants.

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Apply Now

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