Top 25 service desk coordinator Jobs in madison wi

Sales Coordinator
Madison Truck Equipment, Inc. —Madison, WI
- $25 - $32 an hour
- Overtime
- In person
- Inventory control
- Customer service
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Student Support Coordinator
Madison Area Technical College —Madison, WI
- $20.10 - $23.48 an hour
- Part-time
- Office
- University
- US work authorization
Quick Apply
Front Desk Receptionist / Orthodontic Patient Coordinator
Monica Patrick Orthodontics —Sun Prairie, WI
- $16 - $20 an hour
- Full-time
- Background check
- Dental office
- Customer service
- Paid time off
- Employee discount
Quick Apply
Customer Relations Coordinator (20+ hours/week)
Wisconsin Foundation and Alumni Association —Madison, WI
- Part-time
- Hybrid work
- Office
- Driver's License
- University
- 401(k)
Ortho Patient Coordinator
Dental Health Associates of Madison —Madison, WI
- From $19 an hour
- Full-time
- Dental office
- High school diploma or GED
- In-person
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator, Madison Corporate Office (Part-Time)
Great Wolf Lodge —Madison, WI
- $18 an hour
- Part-time
- Hybrid work
- Office
- Administrative experience
- High school diploma or GED
Quick Apply
2d
Front Desk Coordinator
Madison No Fear Dentistry —Madison, WI
- $40,000 - $50,000 a year
- Full-time
- Private practice
- Dental office
- Mid-level
- Wellness program
- Health savings account
Quick Apply
Employment and Career Pathways Coordinator*
City of Madison, WI —Madison, WI
- $73,026.46 - $85,983.30 a year
- Weekends as needed
- Word processing
- Mid-level
- Office
- Loan forgiveness
4d
Receptionist
Gordon Flesch Company —Madison, WI
- Full-time
- Organizational skills
- Communication skills
- Ability to lift 25 pounds
Quick Apply
Front Desk Coordinator
CSM Companies, Inc —Madison, WI
- Inventory management
- English
- Mid-level
Quick Apply
1d
Patient Coordinator - Old Sauk
Dental Health Associates of Madison —Madison, WI
- From $19 an hour
- Full-time
- Dental office
- High school diploma or GED
- In-person
- Profit sharing
- Health insurance
Quick Apply
2d
Front Desk Coordinator
Waunakee Area Chamber of Commerce —Waunakee, WI
- $17 - $20 an hour
- Full-time
- HIPAA
- Office
- Administrative experience
2d
ESL Coordinator (FTE)
Latino Academy of Workforce Development —Madison, WI
- $24 - $25 an hour
- Email
- Spanish
- Adults
- English
Quick Apply
4d
Math Learning Center Coordinator
University of Wisconsin–Madison —Madison, WI
- $26 an hour
- Full-time
- Management
- Computer literacy
- Writing skills
- Retirement plan
Workforce Development- Membership Services Coordinator
Boys & Girls Clubs of Dane County —Fitchburg, WI
- $41,600 a year
- Weekends as needed
- Serving
- 18 years or older
- Google Workspace
- Paid holidays
- Disability insurance
Quick Apply
Rehab Office Coordinator
Greenfield Rehab Agency —Verona, WI
- PRN
- 18 years or older
- Nursing home
- Office
Quick Apply
Bilingual Patient Care Coordinator
Mercy Dental Group —Middleton, WI
- $20 - $25 an hour
- Full-time
- Spanish
- Dental office
- English
- Health savings account
- Disability insurance
Quick Apply
Health Unit Coord/Monitor Tech- Cardiac; 0. FTE; Day/PM shifts
UnityPoint Health —Madison, WI
- From $18.48 an hour
- 8 hour shift
- Inpatient
- High school diploma or GED
- Organizational skills
- Paid holidays
- Disability insurance
Product & Logistics Coordinator
Trans Ova Genetics —Madison, WI
- Full-time
- Management
- High school diploma or GED
- Ability to lift 50 pounds
Project Manager
TELAID INDUSTRIES INC —Fitchburg, WI
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- 3 years
- Profit sharing
- Disability insurance
Quick Apply
8d

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Sales Coordinator

Madison Truck Equipment, Inc.
Madison, WI

Quick Apply

Job Details

Full-time
$25 - $32 an hour

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off

Qualifications

Vendor relationship building
Inventory control
Customer service

Full Job Description

About the role

Madison Truck Equipment, Inc. is hiring a Sales & Operations Coordinator to be the central point of contact for our customers and the timing brain behind our production schedule. This role combines customer-facing sales coordination with the operations discipline of purchasing and scheduling — making sure that what we order from vendors arrives in step with chassis availability and technician capacity, not months before either.

We've been building and servicing work trucks in Madison for over 60 years — snow plows, dump bodies, lift gates, hydraulic pumps, cranes, van bodies, ladder racks, safety lighting, PTO/pump combinations, and the full line of accessories the construction, excavation, municipal, and service industries depend on. Our shop builds custom work trucks for fleets that need their equipment running tomorrow morning.

Why this role exists

When sales locks in a customer order, the salesperson's instinct is to immediately order the equipment from our vendors. But equipment sitting in our yard for months waiting on a chassis is working capital we can't recover — we owe the vendor, the equipment is depreciating, and we can't invoice the customer until install. Our sales team has told us directly: they'd love to hand the timing of those purchase orders to someone whose job is to get it right.

That's the job. You'll work with the owner daily on the production schedule, you'll know when chassis are landing and which technician slots are open, and you'll release purchase orders to vendors so that equipment arrives when we're ready to install it — not before. The salespeople close the deal. You make sure we don't tie up cash we don't have to.

The dollar amounts on these decisions are real. The job is meaningful.

Is this you?

Curious about how custom work trucks get built, equipped, and scheduled through a shop
Comfortable holding a calendar in your head — chassis arriving, technicians available, vendor lead times — and seeing where they fit together
Happy with a busy day of human contact: counter, phone, email, walk-ins, shop floor, owner check-ins
The kind of person who enjoys building a family budget. Not because budgeting is fun, but because you genuinely like fitting numbers together to solve a problem. You'll do this all day — building customer quotes, calculating vendor costs, balancing what we owe against what's coming in
Comfortable being the calm, organized center of a busy team. Sales wants to hand you the timing problem because they trust the person doing it
Detail-oriented note-taker — you won't leave a customer hanging or forget which vendor confirmed which delivery date because you wrote it down
Willing to walk out to the lot and help a customer load a snow plow into their pickup. This isn't a pure desk job

What you'd do day to day

Customer side:

Greet customers in person and on the phone
Build quotes for custom work trucks and accessories — pricing components, calculating totals, presenting options
Process orders and keep customers informed throughout the build
Coordinate the handoff when a truck or order is ready, including helping load smaller items

Operations side:

Meet daily with the owner to review the production schedule — what's landing, what's building, what's shipping
Release purchase orders to vendors at the right time — early enough that equipment arrives before install, late enough that it doesn't sit in our yard burning cash
Track chassis arrivals, technician availability, and equipment delivery dates in one coherent picture
Build relationships with our vendors — Crysteel, Knapheide, Tommy Gate, Maxon, Western, Boss, Henderson, and many others — including delivery scheduling and payment-term coordination
Take detailed notes on every open order so nothing falls through the cracks
Build product and supplier knowledge over time — your second year will be substantially easier than your first

What we're looking for

Strong customer-service instincts paired with operations discipline — the combination matters
Comfortable on phone, email, and computer for most of the workday
Naturally curious — you want to understand how things work, both the trucks and the business
Detail-oriented with reliable note-taking habits
Comfortable doing arithmetic, building quotes, and tracking dollars
Calendar-literate — you can hold multiple overlapping timelines in your head and know when something doesn't fit
Comfortable making and communicating timing decisions — "we'll order this in three weeks, not today" — and explaining why to both sales and vendors
Physical ability to occasionally lift, carry, and help load accessories
Prior experience in dispatching, scheduling, purchasing, project coordination, construction supply, or truck/equipment dealerships is a strong plus
Prior sales experience helpful but not required — we'll teach you the products if you bring the right mindset

What we offer

$25–32/hour to start, based on experience, with raises tied to growing capability
Paid bi-weekly
All federal holidays paid
Paid personal time, PTO, and sick time after one year
$250 tool/equipment allowance, twice per year
$200 safety boot allowance every 2 years
Uniforms provided after 90-day probationary period
Family-owned, 60+ years in Madison, owner-operated — you'll work directly with the owner every day

Hours

Monday–Friday, 7:30 AM – 4:00 PM. No evenings, no weekends. Occasional overtime available when shop volume spikes.

How to apply

Stop in and fill out an application at 2410 S. Stoughton Road, Madison, WI 53716, Monday–Friday between 7:30 AM and 4:00 PM. Or apply through Indeed and we'll be in touch.

Ask for Mike Dwyer, Owner & President. We make hiring decisions in-house. The person who interviews you is the person who decides — and the person you'd be working alongside every day on the production schedule.

Job Type: Full-time

Pay: $25.00 - $32.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off

Experience:

Inventory Control: 3 years (Preferred)
customer: 1 year (Required)

Work Location: In person

Quick Apply

Refine Your Search

service desk coordinator jobs in madison wi

Sales Coordinator

Student Support Coordinator

Front Desk Receptionist / Orthodontic Patient Coordinator

Customer Relations Coordinator (20+ hours/week)

Ortho Patient Coordinator

Office Coordinator, Madison Corporate Office (Part-Time)

Front Desk Coordinator

Employment and Career Pathways Coordinator*

Receptionist

Front Desk Coordinator

Patient Coordinator - Old Sauk

Front Desk Coordinator

ESL Coordinator (FTE)

Math Learning Center Coordinator

Workforce Development- Membership Services Coordinator

Rehab Office Coordinator

Bilingual Patient Care Coordinator

Health Unit Coord/Monitor Tech- Cardiac; 0. FTE; Day/PM shifts

Product & Logistics Coordinator

Project Manager

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