Top 11 Office administrator Jobs in Madisonville, La

Office Manager / Administrative & Bookkeeping Assistant
CPA Hiring for Client —Mandeville, LA
- From $25 an hour
- Full-time
- Background check
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
9d
Office Manager (Part-Time)
NeuLife —Hammond, LA
- From $25 an hour
- Part-time
- Mid-level
- Office
- Administrative experience
Quick Apply
Assistant Dental Office Manager
Aspen Dental —Hammond, LA
- $19 an hour
- Full-time
- Dental office
- High school diploma or GED
- Communication skills
- Health insurance
- Dental insurance
3d
OFFICE MANAGER I
JD Bank —Slidell, LA
- 8 hour shift
- Microsoft Outlook
- Office
- Finance
Quick Apply
11d
Office Manager/Receptionist/Medical Assistant
Children's International Medical Group —Hammond, LA
- Full-time
- Patient monitoring
- BLS Certification
- Inpatient
- Paid holidays
- Health insurance
Quick Apply
Mandeville @ Pelican Park - Office Administrator
Kidcam LLC —Mandeville, LA
- $12 - $15 an hour
- Seasonal
- Office
- Accounting
- Data entry
Covington, LA - Rivers Retreat - Camp Office Administrator
Kidcam LLC —Covington, LA
- $12 - $15 an hour
- Seasonal
- Office
- Accounting
- Communication skills
Mandeville @ Pelican Park - Program Coordinator
Kidcam LLC —Mandeville, LA
- $12 - $15 an hour
- Seasonal
- Office
- Accounting
- Communication skills
Mandeville @ Pelican Park - Group Leader
Kidcam LLC —Mandeville, LA
- $9 - $12 an hour
- Mid-level
- Mentoring
- Leadership

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office administrator jobs near madisonville, la

Office Manager / Administrative & Bookkeeping Assistant

CPA Hiring for Client
Mandeville, LA

Quick Apply

Job Details

Full-time
From $25 an hour
9 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance

Qualifications

Google Workspace
Phone answering
Phone communication
Executive administrative support
Administrative experience
Attention to detail
QuickBooks
Productivity software
Time management

Full Job Description

About the Role

Established Northshore company is seeking a highly organized, detail-oriented Administrative Assistant / Office Manager to join our team. This role is the operational backbone of our office — handling everything from accounts payable and receivable to payroll support, HR administration, and day-to-day office management. The ideal candidate is comfortable juggling financial detail work and administrative tasks, communicates clearly and professionally, and takes ownership of getting things done accurately and on time.

Responsibilities

Accounts Receivable

Review invoices to verify charges and payment accuracy
Process maintenance plan payments twice monthly
Send monthly notices for past-due credit card and ACH payments
Coordinate with financing companies and request funding upon job completion
Confirm receipt and proper recording of all payments, including cash, checks, credit cards, and financing

Accounts Payable

Review vendor invoices and assign expenses to the appropriate department
Prepare weekly checks for approval and signature
Reconcile company credit card transactions
Monitor outstanding balances and payments

Payroll

Review invoices and record completed jobs
Process and review payroll reports according to established pay structures
Calculate and record replacement-job commissions
Submit payroll information for processing

Warranty Administration

Confirm warranty parts are properly tagged and returned
Reconcile warranty items affecting payroll
Track warranty claims and reimbursements

Human Resources and Benefits

Enroll eligible employees in company benefit plans
Process employee withholding adjustments
Distribute required benefit documents during renewal periods
Coordinate technician uniform orders with Cintas

Office Administration

Maintain organized digital and physical filing systems
Monitor internal accounts and company expenses
Track vehicle registrations and coordinate maintenance as needed
Manage parish and state license renewals
Monitor insurance policies and renewal deadlines
Maintain adequate office supply inventory
Handle correspondence through email and other communication platforms
Provide administrative support to the owner as needed
Protect the confidentiality of company and employee information

Qualifications

Previous experience in office administration, office management, bookkeeping, or a related role
Proficiency in QuickBooks, Microsoft Office, Google Workspace, and client communication platforms
Experience with payroll processing
Familiarity with ServiceTitan is preferred
Strong organizational and time-management skills
Ability to prioritize competing responsibilities in a fast-paced environment
Professional phone etiquette and interpersonal skills
Consistent attention to detail and accuracy

Benefits

Company-sponsored and/or employer-paid health, vision, and dental insurance available after the introductory period
401(k)
Guaranteed paid time off and vacation benefits after one year of employment

Pay: From $25.00 per hour

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in madisonville, la

Office Manager / Administrative & Bookkeeping Assistant

Office Manager (Part-Time)

Assistant Dental Office Manager

OFFICE MANAGER I

Office Manager/Receptionist/Medical Assistant

Mandeville @ Pelican Park - Office Administrator

Covington, LA - Rivers Retreat - Camp Office Administrator

Mandeville @ Pelican Park - Program Coordinator

Mandeville @ Pelican Park - Group Leader

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