Top 3 Accounts payable coordinator Jobs in Maine

Office Manager/ Construction Administrative & Accounting Coordinator
Central Maine Crane —Avon, ME
- $26 - $46 an hour
- Part-time
- Mid-level
- Office
- QuickBooks
- Health savings account
- Health insurance
Quick Apply
19h
Business Office Coordinator
MAINE VETERANS HOMES —Caribou, ME
- $20 - $25 an hour
- Full-time
- Mid-level
- 3 years
- Administrative experience
- 403(b) matching
- Health insurance
Quick Apply
Business Coordinator
Forest Stewards Guild —Portland, ME
- $27.50 - $30.00 an hour
- Weekends as needed
- Clean driving record
- Mid-level
- Microsoft Office
- AD&D insurance
- Disability insurance
Quick Apply

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Marketing and Events Coordinator
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Office Manager/ Construction Administrative & Accounting Coordinator

Central Maine Crane
Avon, ME

Quick Apply

Job Details

Part-time | Full-time
$26 - $46 an hour
19 hours ago

Benefits

Health savings account
Health insurance
Paid time off
401(k) matching
Flexible schedule

Qualifications

Customer communication
Accounts receivable management
Spreadsheets
QuickBooks

Full Job Description

We are seeking a highly organized, detail-oriented Office Manager to oversee the daily administrative and accounting functions of our business. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can confidently manage multiple priorities while keeping the office running smoothly.

The right candidate will be a self-starter with strong accounting, organizational, and communication skills who can work independently while supporting management and field operations.

Responsibilities

Manage all accounts payable and accounts receivable
Generate customer invoices and maintain accurate records using QuickBooks
Process vendor invoices, payments, and customer collections
Reconcile accounts and assist with month-end financial reporting
Maintain spreadsheets and reporting using Microsoft Excel
Track maintenance schedules for company vehicles, equipment, tractor trailers, and cranes
Monitor vehicle registrations, inspections, permits, and compliance deadlines
Coordinate with mechanics, vendors, and service providers to track maintenance and repairs
Organize office records, contracts, and project documentation
Answer phones, communicate professionally with customers, vendors, and employees
Assist management with scheduling, purchasing, and administrative projects
Identify problems proactively and help develop efficient office procedures

QualificationsRequired

3+ years of office management, bookkeeping, or construction administration experience
Advanced Microsoft Excel skills, including formulas, sorting/filtering, and spreadsheet management
Strong QuickBooks proficiency
Experience with accounts payable and accounts receivable
Excellent written and verbal communication skills
Exceptional organizational and time-management abilities
Ability to prioritize multiple deadlines in a fast-paced environment
Strong attention to detail and accuracy
Professional, dependable, and able to work independently

What We're Looking For

This position is best suited for someone who enjoys taking ownership of their work and keeping operations organized. Every day is different, and priorities can change quickly. The ideal candidate remains calm under pressure, communicates effectively, solves problems independently, and takes pride in keeping the business running efficiently.

Schedule

Full-time or Part-time available
Monday–Friday
Flexible schedule for the right candidate

Compensation & Benefits

We are open to hiring either a full-time or part-time employee for this position and offer two compensation options:

Full-Time Position $26-$34/hr (plus benefits)

Competitive hourly wage based on experience
Benefits package (including paid time off and other company benefits)
Stable full-time schedule with opportunities for long-term growth

Part-Time Position $35-$46/hr (no benefits)

Higher hourly pay in lieu of company benefits
Flexible schedule
Ideal for experienced professionals seeking part-time employment

Compensation will be based on experience, qualifications, and whether the position is filled on a full-time or part-time basis.

Pay: $26.00 - $46.00 per hour

Benefits:

401(k) matching
Flexible schedule
Health insurance
Health savings account
Paid time off

Application Question(s):

How many years of QuickBooks experience do you have?
Describe your Excel proficiency and the types of spreadsheets you've created.
How many years of account payable and accounts receivable experience do you have?
Are you looking for full-time or part-time employment?
What hourly wage or salary are you seeking?

Work Location: In person

Quick Apply

Refine Your Search

accounts payable coordinator jobs in maine

Office Manager/ Construction Administrative & Accounting Coordinator

Business Office Coordinator

Business Coordinator

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