Top 52 Office administrator Jobs in Maine

Practice Manager
One River CPAs —Oakland, ME
- $75,000 - $95,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Paid holidays
Quick Apply
4d
Practice Manager
One River CPAs —Augusta, ME
- $75,000 - $95,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- Paid holidays
Quick Apply
4d
Office Manager, Academic Affairs
University of New England —Biddeford, ME
- $53,000 - $56,000 a year
- Online Application
- Writing skills
- Research
- Office
- Health insurance
- Dental insurance
Administrative Manager
PREBLE STREET —Portland, ME
- $31.56 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Management
- 403(b) matching
- Paid holidays
Quick Apply
8d
Office Manager
Day's Jewelers —Augusta, ME
- $55,000 - $72,000 a year
- 8 hour shift
- Mid-level
- Administrative experience
- High school diploma or GED
- Paid holidays
- Paid time off
Quick Apply
12d
Administrative Coordinator and Office Manager
Blue Marble Geographics —Brunswick, ME
- $45,000 - $55,000 a year
- Full-time
- Google Workspace
- Computer literacy
- Mid-level
- Health savings account
- Health insurance
Quick Apply
5d
Office Administrator
APX Net, Inc —Berwick, ME
- $44,000 - $48,000 a year
- Full-time
- Microsoft Excel
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Administrator
SR1 Companies —Caribou, ME
- $20 - $25 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
9d
Office Manager
Maine Dentistry - Do Dental Differently —Gray, ME
- $25 - $40 an hour
- Full-time
- Dental office
- Mid-level
- 3 years
- Paid holidays
- Health insurance
Quick Apply
4d
Office Administrator
Prentiss & Carlisle —Bangor, ME
- $25 - $28 an hour
- Email
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Profit sharing
- Paid holidays
9d
Administrative Support Specialist
Staffing Solutions Organization LLC —Augusta, ME
- $27 an hour
- Full-time
- Hybrid work
- Microsoft Access
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
Executive Legal Assistant
Malloy/Bell —Auburn, ME
- $32 - $37 an hour
- Microsoft Excel
- Research
- Mid-level
Quick Apply
Operations & HR Director
Maine Democratic Party —Portland, ME
- $70,000 - $76,500 a year
- Email
- Microsoft Word
- Mid-level
- Office
- Relocation assistance
Office Administrator - Construction
Northern Closure Construction, LLC —Lewiston, ME
- $25 - $27 an hour
- Full-time
- Construction site
- Mid-level
- Office
Quick Apply
3d
Office Specialist II Supervisor - Augusta
State of Maine —Augusta, ME
- $51,459.20 - $74,006.41 a year
- Online Application
- Mid-level
- Office
- Recruiting
- Paid parental leave
- Paid holidays
5d
Branch Office Administrator
Edward Jones —Scarborough, ME
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
2d
Administrative Office Assistant
Hampton Bar Harbor —Bar Harbor, ME
- Full-time
- Google Workspace
- Writing skills
- Mid-level
Quick Apply
IT/Facilities Coordinator- Part time
CIEE Inc —South Portland, ME
- $25 - $29 an hour
- Part-time
- Hybrid work
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Business Office Manager - Montello
Montello Manor/Commons —Lewiston, ME
- $23 - $24 an hour
- Full-time
- Microsoft Excel
- Skilled nursing facility
- OSHA
Business Office Manager
Stillwater Health Care —Bangor, ME
- $24 - $27 an hour
- Full-time
- Microsoft Excel
- Skilled nursing facility
- OSHA
Quick Apply
12d

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Practice Manager

One River CPAs -
Oakland, ME

Quick Apply

Job Details

Full-time
$75,000 - $95,000 a year
4 days ago

Benefits

Health savings account
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Family leave
Vision insurance
401(k) matching
Flexible schedule
Life insurance

Qualifications

Teamwork
Attention to detail
Problem-solving
Recruiting
Time management

Full Job Description

We are seeking an experienced, organized, and people-focused Practice Manager to oversee the day-to-day operations of our accounting firm. This is a key leadership position responsible for ensuring the practice runs efficiently, our team has the support and resources they need to succeed, and our clients receive consistently high-quality service.

The Practice Manager will have primary responsibility for office operations and Human Resources, working closely with the Managing Partner and leadership team to support the firm's growth, culture, and overall success.

Key Responsibilities

Practice Operations

Oversee the daily operations of the accounting practice and ensure efficient workflow across the firm.
Develop and maintain operational procedures, policies, and systems.
Coordinate administrative functions, technology, office facilities, vendors, and supplies.
Monitor workflow, staffing levels, deadlines, and overall practice efficiency.
Identify opportunities to improve processes, productivity, and client service.
Support the partners and accounting staff with operational needs.
Help ensure the firm remains compliant with applicable business and employment requirements.

Human Resources

Serve as the primary point of contact for employee-related matters.
Manage the full employee lifecycle, including recruiting, interviewing, hiring, onboarding, and offboarding.
Maintain employee records and HR documentation.
Coordinate payroll, benefits, vacation/PTO, and employee leave administration.
Develop and maintain employee policies and the firm's employee handbook.
Support performance management, employee evaluations, and professional development.
Address employee concerns and help resolve workplace issues fairly and professionally.
Promote a positive, collaborative, and professional workplace culture.
Coordinate training and continuing education opportunities.
Ensure HR practices comply with applicable employment laws and regulations, with outside HR/legal support as appropriate.

Leadership & Culture

Serve as a trusted resource for employees and firm leadership.
Foster accountability, teamwork, communication, and professionalism.
Help establish clear expectations and consistent policies across the firm.
Assist leadership with strategic planning and implementation of firm initiatives.
Support organizational growth and change management.

Qualifications

3+ years of experience in office management, practice management, operations, Human Resources, or a related leadership role.
Experience managing HR functions, preferably in a professional services environment.
Strong organizational and time-management skills with excellent attention to detail.
Excellent written and verbal communication skills.
Ability to handle confidential and sensitive employee and business information with discretion.
Strong problem-solving and decision-making abilities.
Ability to manage multiple priorities in a deadline-driven environment.
Experience in an accounting, CPA, legal, financial services, or other professional services firm is preferred.

What We’re Looking For

The ideal candidate is a hands-on, dependable leader who enjoys creating structure, solving problems, and helping people succeed. You are comfortable moving between strategic responsibilities and the practical details of running an office. You have excellent judgment, maintain confidentiality, communicate clearly, and are confident working with both firm leadership and employees at all levels.

What We Offer

Competitive salary based on experience
Paid time off and holidays
Medical, Dental & Vision Insurance
Retirement plan
Professional development opportunities
A collaborative and supportive work environment
Opportunity to play a key role in the continued growth of the firm

Pay: $75,000.00 - $95,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Family leave
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office administrator jobs in maine

Practice Manager

Practice Manager

Office Manager, Academic Affairs

Administrative Manager

Office Manager

Administrative Coordinator and Office Manager

Office Administrator

Office Administrator

Office Manager

Office Administrator

Administrative Support Specialist

Executive Legal Assistant

Operations & HR Director

Office Administrator - Construction

Office Specialist II Supervisor - Augusta

Branch Office Administrator

Administrative Office Assistant

IT/Facilities Coordinator- Part time

Business Office Manager - Montello

Business Office Manager

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