Top 163 Processing supervisors & leads Jobs in Maine

Office Manager/Bookkeeper
Hopkinson & Abbondanza, PA —Portland, ME
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
1d
ERP Project Manager
CM Almy —Pittsfield, ME
- $90,000 - $110,000 a year
- Full-time
- Background check
- Computer science
- 7 years
Quick Apply
Accounts Payable Manager
Hammond Lumber Company —Belgrade, ME
- $15.10 - $35.00 an hour
- Full-time
- 5 years
- ERP systems
- Office
- Paid parental leave
- Health savings account
Cannabis Lab Supervisor
Confidential —Kittery, ME
- From $28 an hour
- Full-time
- Mid-level
- High school diploma or GED
- Ability to lift 50 pounds
- Health insurance
- Dental insurance
Quick Apply
Restaurant & Sports Bar General Manager
Pioneer Gaming —Waterville, ME
- $49,298.02 - $59,369.66 a year
- Full-time
- Background check
- Bar
- Basic math
Quick Apply
3d
Leave Manager
University of New England —Biddeford, ME
- Online Application
- Hybrid work
- OSHA
- Mid-level
- 3 years
- Paid parental leave
- Health insurance
2d
Accounting Manager
Skillcloud HCM —Portland, ME
- From $85,000 a year
- Full-time
- Office
- Residential
- Finance
- Paid holidays
- Dental insurance
Quick Apply
4d
SHIFT SUPERVISOR (FULL TIME)
Crothall Healthcare —Bangor, ME
- $22.50 an hour
- Urgently hiring
- Background check
- Hospital
- Mid-level
- Commuter assistance
- Disability insurance
Quick Apply
Condominium Property Manager - Kennebunk, Maine
Dirigo Management Company —Kennebunk, ME
- $60,000 - $68,000 a year
- Full-time
- Microsoft Word
- Sales
- Customer service
- Health savings account
- Health insurance
Quick Apply
Healthcare Office Manager (Portland)
The Vascular Care Group —Portland, ME
- $85,000 - $95,000 a year
- Writing skills
- HIPAA
- Mid-level
Quick Apply
Sr. Manager, Pricing - Pharmacy Appeals
CVS Health —Maine
- $67,900 - $182,549 a year
- Full-time
- Remote
- 7 years
- Microsoft Access
- Office
- Health insurance
- Dental insurance
14d
Planning Manager
ELMET TECHNOLOGIES LLC —Lewiston, ME
- $85,000 - $130,000 a year
- 5 years
- Mentoring
- Senior level
- Health insurance
- Dental insurance
Quick Apply
14d
Operations Manager
Sazerac Company —Lewiston, ME
- 5 years
- Bachelor's degree
- Manufacturing
Quick Apply
Office Manager
Wildflower Pediatric Therapy —Waterville, ME
- Full-time
- Inventory management
- Word processing
- Mid-level
- Dental insurance
- Paid time off
Quick Apply
Office Manager
CertaPro Painters of Maine —Westbrook, ME
- $65,000 - $80,000 a year
- Full-time
- 5 years
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
8d
Area General Manager
Capital Vacations —Kennebunk, ME
- Weekends as needed
- Travel
- Senior level
- Leadership
- Paid holidays
- Disability insurance
Quick Apply
3d
Finance and Insurance Manager
Portsmouth Ford Parent Account —Wiscasset, ME
- $120,000 - $180,000 a year
- Full-time
- Dealership
- Mid-level
- Math
- Health savings account
- Disability insurance
Quick Apply
Data Management and Program Support Section Manager
State of Maine —Augusta, ME
- $63,689.60 - $90,438.40 a year
- Online Application
- Office
- Analysis skills
- Recruiting
- Paid parental leave
- Paid holidays
7d
CL Team Lead
USI Holdings Corporation —South Portland, ME
- $115,000 - $130,000 a year
- 5 years
- Office
- Children
- Wellness program
- Health savings account
Rating Supervisor
Berkley —Westbrook, ME
- $75,000 - $85,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- 3 years
- Profit sharing
- Paid parental leave

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Office Manager/Bookkeeper

Hopkinson & Abbondanza, PA
Portland, ME

Quick Apply

Job Details

Full-time
1 day ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling

Full Job Description

Office Manager

The Office Manager reports to the firm's Senior Partners and is responsible for overseeing the firm's financial operations, human resources, and administrative functions. This role ensures the timely processing of accounts payable, payroll, banking transactions, and employee expenses while maintaining accurate financial records, supporting month-end reporting, and fostering strong vendor relationships. The Office Manager also develops and maintains office policies, manages recruiting and employee relations, administers benefits, and coordinates with the Senior Partners to support the firm's operational and financial objectives.

Key Responsibilities

Financial Operations: Manage the firm's accounts payable workflow by receiving, verifying, and entering vendor invoices; scheduling and processing payments via check, ACH, and wire transfer; initiating bank wires as requested for real estate transactions; monitoring bank accounts and daily deposits; reconciling bank and vendor statements; investigating discrepancies; and maintaining sufficient account balances to meet financial obligations.
Payroll and Employee Expenses: Process payroll accurately and on time, maintain PTO records, administer 401(k) contributions, review and reimburse employee expense reports for policy compliance, and support staff with operational payment needs.
Human Resources and Recruiting: Oversee day-to-day HR administration, including employee policies, attendance, performance and disciplinary matters, and coordination with employment counsel as needed. Manage the full recruitment and onboarding process, including maintaining job descriptions, posting openings, screening candidates, coordinating interviews, facilitating hiring decisions, and onboarding new employees.
Office Administration: Develop, implement, and maintain consistent office policies, procedures, and administrative processes to support efficient day-to-day operations and a productive work environment.
Financial Reporting and Partner Support: Prepare month-end financial information and expense reports, coordinate regular Partner meetings, develop meeting agendas, and provide operational and financial updates to support planning and decision-making.
Benefits Administration: Coordinate the annual review, selection, and implementation of employee healthcare and benefits programs, ensuring timely enrollment and compliance with annual deadlines.

Qualifications

Associate's or bachelor’s degree in business administration, Bookkeeping, Human Resources, or a related field preferred; equivalent combination of education and relevant experience will be considered.
Minimum of 3–5 years of experience in office management, bookkeeping, or business administration; law firm or professional services experience preferred.
Demonstrated experience managing accounts payable, payroll, banking transactions, reconciliations, and financial reporting.
Basic knowledge of human resources, experience with employee onboarding, benefits administration, and recruiting.
Strong organizational, time management, and project coordination skills with the ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills, with the ability to interact professionally with employees, vendors, clients, and firm leadership.
High level of discretion and ability to maintain confidentiality with financial and personnel information.
Strong attention to detail, analytical skills, and problem-solving abilities.
Proficiency with the following is preferred (but training will also be provided):
Microsoft Windows operating systems
Microsoft Office Suite, including Outlook, Word, and Excel
QuickBooks Online
Clio Manage (legal case management)
Adobe Acrobat Pro
Ability to learn and adapt to new software and technologies as business needs evolve.

· Demonstrate curiosity and initiative to identify opportunities for process improvement and leverage technology to enhance workflow efficiency, productivity, and overall firm operations.

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

processing supervisors & leads jobs in maine

Office Manager/Bookkeeper

ERP Project Manager

Accounts Payable Manager

Cannabis Lab Supervisor

Restaurant & Sports Bar General Manager

Leave Manager

Accounting Manager

SHIFT SUPERVISOR (FULL TIME)

Condominium Property Manager - Kennebunk, Maine

Healthcare Office Manager (Portland)

Sr. Manager, Pricing - Pharmacy Appeals

Planning Manager

Operations Manager

Office Manager

Office Manager

Area General Manager

Finance and Insurance Manager

Data Management and Program Support Section Manager

CL Team Lead

Rating Supervisor

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