Top 137 Accounts payable specialist Jobs in Malvern, Pa

Payroll Specialist
Main Line Commercial Pools, Inc. —King of Prussia, PA
- $60,000 - $70,000 a year
- Extended hours
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
Payroll Specialist
Post & Schell, P.C. —Philadelphia, PA
- $27.46 - $33.07 an hour
- Part-time
- Hybrid work
- Research
- Mid-level
- Office
- Dental insurance
- 401(k)
Quick Apply
7d
Accounts Payable Supervisor
LHH US —Plymouth Meeting, PA
- $70,000 - $80,000 a year
- Hybrid work
- 5 years
- Military encouraged
- Fair chance
- AD&D insurance
- Paid holidays
Quick Apply
Payroll Specialist
Substitute Teacher Service —Aston, PA
- $21 an hour
- Full-time
- Microsoft Excel
- Microsoft Access
- Office
- Health insurance
- Dental insurance
Quick Apply
Accounts Payable
Translogistics, Inc. —Exton, PA
- $45,000 - $60,000 a year
- Email
- Background check
- Microsoft Outlook
- Mid-level
- Profit sharing
- Health savings account
Quick Apply
6d
Accounts Payable Specialist
Spring Education Group —West Chester, PA
- $28 - $30 an hour
- Full-time
- Hybrid work
- Microsoft Word
- High school
- English
- Health insurance
- Dental insurance
Quick Apply
14d
Accounts Payable Specialist
HBC Management Services Inc. —Wayne, PA
- ERP systems
- Mid-level
- Office
2d
Senior Accounts Payable Representative
Cubesmart —Malvern, PA
- Hybrid work
- Management
- Mid-level
- Office
AP Supervisor
PQ Corporation —Malvern, PA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
2h
Accounts Payable Specialist
RTM Business Group —Philadelphia, PA
- $55,000 - $60,000 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
- Commuter assistance
- Health insurance
Quick Apply
Accounts Payable (AP) Implementation Specialist
Breakwater Accounting + Advisory —Wilmington, DE
- $50,000 - $65,000 a year
- Full-time
- Remote
- System design
- Research
- Mid-level
- Paid time off
- 401(k) matching
Quick Apply
Accounts Payable Specialist
Onbe —Conshohocken, PA
- $55,170 - $70,000 a year
- Mid-level
- Finance
- Bachelor's degree
- Health insurance
- Dental insurance
Quick Apply
Accounts Payable Coordinator
Towne Park —Plymouth Meeting, PA
- $27 - $28 an hour
- Full-time
- Microsoft Outlook
- Word processing
- Computer literacy
- AD&D insurance
- Paid holidays
Acct Clerk II
Communications Test Design Inc —West Chester, PA
- Full-time
- 18 years or older
- Mid-level
- Office
- Paid holidays
- Disability insurance
Accounts Payable Clerk
The Union League of Philadelphia —Philadelphia, PA
- Full-time
- Office
- Data entry
- Entry level
- Paid jury duty
- Health savings account
Quick Apply
10d
Accounting Associate
NextGen Security LLC —Exton, PA
- Email
- Microsoft Outlook
- Office
- Finance
Quick Apply
Accounts Payable Associate
Coventry —Fort Washington, PA
- Full-time
- Office
- Analysis skills
- Bachelor's degree
- Paid training
- Loan repayment program
Quick Apply
Payroll Specialist
Lakeview Loan Servicing —Horsham, PA
- $32.21 - $40.38 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Health insurance
- 401(k) matching
Accounts Payable Associate
Horizon House Inc —Philadelphia, PA
- Full-time
- Mid-level
- Office
- 3 years
- Commuter assistance
- Paid holidays
Accounts Payable Specialist
Master Trades Group —Boothwyn, PA
- $26 - $29 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid holidays
- Health insurance
Quick Apply

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Payroll Specialist

Main Line Commercial Pools, Inc. -
King of Prussia, PA

Quick Apply

Job Details

Full-time
$60,000 - $70,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching

Qualifications

Data entry
Business Administration
Bachelor's degree in accounting
Business
Associate's degree

Full Job Description

Company Overview

Main Line Commercial Pools, Inc. is the leading and largest commercial swimming pool construction, service and sales company in the Mid Atlantic region with over 40 years of tradition.

We are looking to expand our office team with a Payroll Specialist.

Summary

The Payroll Specialist is responsible for the accurate and timely administration of all payroll-related functions for the organization. The Payroll Specialist manages payroll processing, timesheet administration, prevailing wage and certified payroll reporting, payroll tax compliance, paid time off (PTO) and employee time reporting. The Payroll Specialist serves as the primary internal resource for payroll matters and works closely with employees, supervisors, Human Resources and Finance to ensure compliance with federal, state and local regulations.

The ideal candidate has a strong attention to detail, a thorough understanding of payroll regulations, experience with certified payroll and prevailing wage requirements and proficiency with Human Resource Information Systems such as ADP, Paycor or similar payroll platforms.

Responsibilities

Payroll Administration

Process weekly and bi-weekly payroll accurately and within established deadlines.
Review and validate employee timesheets, pay rates, overtime, deductions,
reimbursements, job cost coding and other payroll adjustments.
Administer payroll-related adjustments and supplemental payments, including
employee reimbursements, weekly per diem payments, and court-ordered
garnishments, ensuring compliance with company policies and applicable laws.
Ensure compliance with company policies, wage and hour laws, and payroll
regulations.
Maintain payroll records and supporting documentation in accordance with record
retention requirements.
Reconcile payroll reports and resolve discrepancies promptly and confidentially.
Timekeeping & PTO Management
Administer employee timekeeping systems and ensure accurate reporting of hours
worked.
Review, audit, and approve timesheet submissions for completeness and accuracy.An AA/EOE Employer.
Track and maintain employee PTO balances, including vacation, sick leave, and
other applicable leave programs.
Communicate with supervisors and employees regarding missing, incomplete, or
inaccurate time records.
Assist with implementation and administration of attendance and timekeeping
policies.
Certified Payroll & Prevailing Wage Compliance
Prepare and submit certified payroll reports in accordance with federal, state, and
local prevailing wage requirements.
Verify employee classifications, wage determinations, fringe benefit calculations,
and applicable labor standards.
Maintain records and documentation supporting certified payroll submissions.
Monitor changes to prevailing wage regulations and ensure ongoing compliance.
Respond to payroll-related requests associated with government-funded projects
and audits.

Payroll Tax & Regulatory Compliance

Ensure accurate calculation and withholding of federal, state, and local payroll
taxes.
Coordinate payroll tax filings and maintain compliance with applicable reporting
requirements.
Assist with quarterly and year-end payroll activities, including W-2 processing and
reconciliation.
Support payroll audits and provide requested documentation to regulatory
agencies or external auditors.
Stay informed of changes in payroll laws, tax regulations, and reporting
requirements.

HRIS & Reporting

Maintain employee information within HRIS/payroll systems.
Process employee changes, including new hires, status changes, compensation
adjustments, and terminations.
Generate reports and provide analysis to management as requested.
Identify opportunities to improve payroll processes, reporting capabilities, and
system efficiencies.
Assist with HRIS implementation, upgrades, testing, and training initiatives when
applicable.An AA/EOE Employer.

Employee Support

Serve as the primary point of contact for employee payroll inquiries.
Educate employees on payroll procedures, deductions, tax forms, and time
reporting processes.
Maintain strict confidentiality regarding employee compensation and personnel
information.
Collaborate with Human Resources and Finance to resolve payroll-related matters.

Qualifications

Associate's degree in Accounting, Business Administration, Human Resources, or a
related field preferred.
Minimum of 3 years of payroll administration experience; experience in
construction, service, or prevailing wage environments preferred.
Experience preparing certified payroll reports and administering prevailing wage
requirements.
Working knowledge of federal, state, and local wage and hour regulations.
Experience with payroll and HRIS platforms such as ADP, Paycor, or similar
systems.
Experience working with job costing preferred.
Proficiency in Microsoft Office, particularly Excel.

Core Competencies

Payroll Processing & Administration
Certified Payroll & Prevailing Wage Compliance
Payroll Tax Knowledge
Timekeeping & PTO Administration
HRIS Management
Attention to Detail & Accuracy
Confidentiality & Professional Judgment
Organization & Time Management
Problem Solving & Analytical Skills
Customer Service & CommunicationAn AA/EOE Employer.

Work Environment & Physical Requirements

Primarily office-based work environment.
Frequent use of computers, payroll software, and other standard office equipment.
Ability to sit for extended periods and perform repetitive data entry tasks.
Occasional lifting of up to 10-15 pounds may be required.
Extended hours may be necessary during payroll processing periods, year-end
activities, audits, or special projects.

AA/EEO Policy

Main Line Commercial Pools Inc provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Education:

Associate (Preferred)

Experience:

payroll administration: 3 years (Required)
payroll and HRIS platforms : 3 years (Preferred)
certified payroll and prevailing wages: 3 years (Required)
Microsoft Office, particularly Excel: 3 years (Preferred)
construction or service environment: 3 years (Preferred)

Ability to Commute:

King of Prussia, PA 19406 (Required)

Work Location: In person

Quick Apply

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