Top 1836 Admin program assistant Jobs in Manhattan, Ny

Executive Assistant
Alisme Law LLC —Brooklyn, NY
- $55,000 - $65,000 a year
- Email
- Google Workspace
- Writing skills
- Research
- Dental insurance
Quick Apply
Executive Assistant to CEO
Choices Women's Medical Center —Queens, NY
- From $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
Pitta LLP —Wall Street, NY
- $87,000 - $95,000 a year
- Full-time
- Microsoft Excel
- 5 years
- Databases
- Health savings account
- Health insurance
Quick Apply
Executive & Operations Assistant
Metropolitan Realty —Ridgewood, NY
- $55,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
3d
Administrative Assistant
Fabuwood Cabinetry Corp —Newark, NJ
- Online Application
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant
United Federation of Teachers —New York, NY
- $50,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Health insurance
Quick Apply
Administrative Assistant
Unique People Services —Bronx, NY
- $17.89 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Youth Development Program Assistant
Coalition for Hispanic Family Services —Brooklyn, NY
- $18 - $25 an hour
- Part-time
- Microsoft Word
- Background check
- Classroom
- Paid holidays
- Health insurance
Quick Apply
Executive Assistant
Church Pension Group Services Corporation —New York, NY
- $81,000 - $103,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Commuter assistance
- AD&D insurance
Office Assistant
Fancy Feet Dance Studio —Bronx, NY
- $18 - $19 an hour
- Part-time
- Bilingual
- Customer service
- Writing skills
Quick Apply
Executive Assistant to CEO
LHH US —New York, NY
- $50 - $60 an hour
- Contract
- Mid-level
- Travel
- Military encouraged
- Commuter assistance
- Paid holidays
Quick Apply
Office Assistant/Family Support Specialist
New Alternatives for Children, Inc. —New York, NY
- $40,000 - $43,000 a year
- Full-time
- Spanish
- Working with individuals with disabilities
- Inventory management
Quick Apply
6d
Administrative Assistant
Dolphin Property Services —Brooklyn, NY
- $21 - $22 an hour
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Paid holidays
- Health insurance
Quick Apply
Operations Administrative Assistant (Non-Profit) - Bronx
AHRC NYC —Bronx, NY
- $39,000 a year
- Full-time
- Working with individuals with developmental disabilities
- Microsoft Outlook
- Computer literacy
- Paid training
- 403(b) matching
Quick Apply
Program Assistant
The Partnership To End Homelessness —New York, NY
- $73,999.99 - $74,000.00 a year
- Weekends as needed
- Bilingual
- Google Workspace
- Ability to walk for extended periods
- Disability insurance
- Health insurance
2d
Program Intake Assistant
Osborne Association Inc —Brooklyn, NY
- $26.00 - $27.47 an hour
- Hybrid work
- Writing skills
- Mid-level
- High school diploma or GED
- 403(b) matching
- Health insurance
11d
Administrative Assistant
NYU Langone Health —New York, NY
- $53,294.22 - $91,932.72 a year
- Office
- 3 years
- Typing
- Wellness program
Administrative Assistant
Peter B Dunn MD PC —New York, NY
- $30 - $40 an hour
- Temporary
- No experience needed
- Administrative experience
- Typing
- Dental insurance
Quick Apply
8d
Part-Time Office Assistant
Rothy's —New York, NY
- $29 - $35 an hour
- Full-time
- Google Workspace
- Office
- Entry level
- Paid time off
- Employee discount
Administrative Assistant
NY CAKE SUPPLIES LLC —New York, NY
- $25 an hour
- Part-time
- Customer service
- Microsoft Office
- US work authorization
Quick Apply
13d

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Executive Assistant

Alisme Law LLC
Brooklyn, NY

Quick Apply

Job Details

Full-time
$55,000 - $65,000 a year

Benefits

Dental insurance

Qualifications

Interpersonal skills
Writing skills
Executive administrative support
Legal firm experience
Legal administrative experience
Attention to detail
Organizational skills
Law office experience

Full Job Description

Executive Assistant to Managing Attorney

Alisme Law LLC | New York, NY

Support a High-Performing Business Litigation Practice

At Alisme Law LLC, we help business owners navigate complex disputes so they can protect what they have built and move forward with confidence. Our work focuses on sophisticated business litigation, including contract disputes, partnership conflicts, and employer-side employment matters.

As our firm continues to grow, we are seeking a highly organized and proactive Executive Assistant to support the Managing Attorney. This is a pivotal role for someone who thrives in a structured, fast-paced legal environment and enjoys helping a leader operate at the highest level of effectiveness.

This position is ideal for a professional with 2+ years of experience, preferably supporting attorneys in business litigation or complex civil litigation practices, who understands the importance of discretion, precision, and anticipation.

If you take pride in keeping things running smoothly, enjoy managing the details behind the scenes, and want to contribute to a high-performing legal team, we would love to hear from you.

What You Will Do:

Strategic Calendar & Schedule Management

You will maintain a highly organized, proactive scheduling system that keeps the Managing Attorney focused on high-value work.

Responsibilities include:

Maintaining a structured calendar using block scheduling principles
Ensuring meetings are scheduled appropriately with minimal conflicts
Reviewing the calendar 24–48 hours ahead and proactively adjusting as needed
Coordinating travel arrangements and professional events well in advance
Managing logistics for conferences, workshops, and professional development events

Success in this area means a well-structured calendar, clear priorities, and zero avoidable scheduling conflicts.

Email Management & Communication Support

You will help ensure the Managing Attorney’s inbox is organized, prioritized, and managed strategically.

Responsibilities include:

Reviewing and triaging incoming emails
Drafting responses and delegating communications when appropriate
Maintaining an organized inbox with minimal backlog
Handling routine communications professionally on behalf of the Managing Attorney
Providing weekly summaries highlighting priorities, deadlines, and emerging issues

This role requires excellent written communication skills and the ability to mirror the attorney’s voice and tone.

Task & Project Coordination

You will help ensure that internal and external responsibilities stay on track.

Responsibilities include:

Tracking assignments and projects delegated by the Managing Attorney
Maintaining a task dashboard with deadlines and priorities
Following up with team members to ensure progress
Ensuring projects are completed on schedule
Monitoring key responsibilities so that nothing falls through the cracks

Marketing & Relationship Management Support

Professional relationships are critical in a litigation practice. You will assist in maintaining and nurturing those relationships.

Responsibilities include:

Maintaining referral and professional contact databases
Tracking marketing and relationship-building activities
Coordinating follow-ups after meetings, introductions, or speaking events
Sending thank-you notes or professional correspondence following networking interactions
Maintaining organized marketing and referral tracking spreadsheets

Data Tracking & Reporting

You will assist in ensuring that leadership has clear visibility into firm performance metrics.

Responsibilities include:

Maintaining dashboards that track marketing, production, sales, and financial metrics
Preparing weekly check-in reports for the Managing Attorney
Conducting research and assisting with planning tasks when needed
Organizing key data to support decision-making

Supporting the Managing Attorney’s Effectiveness

Your role ultimately helps ensure the Managing Attorney stays focused on the work that drives the firm forward.

Responsibilities include:

Providing daily priority briefings
Protecting scheduled CEO or strategic planning time
Managing reminders for critical deadlines, court dates, and deliverables
Ensuring the majority of the attorney’s time is spent on strategic, leadership, and revenue-generating work

What We’re Looking For

Experience

Minimum 2+ years of experience as an Executive Assistant, Legal Assistant, or Administrative Professional
Experience in a law firm environment preferred
Business litigation or civil litigation experience strongly preferred

Skills

Exceptional organization and attention to detail
Strong written and verbal communication skills
Ability to prioritize competing demands in a fast-paced environment
Professional judgment and discretion
Proactive mindset with the ability to anticipate needs

Technology

Comfortable with Microsoft Office, Google Workspace, and scheduling platforms
Experience with legal practice management software is a plus

Why Join Alisme Law

Work closely with firm leadership and gain insight into high-level legal strategy
Be part of a focused, professional team committed to excellence
Develop your career within a respected boutique litigation firm
Contribute meaningfully to a practice that helps businesses navigate high-stakes disputes

Benefits:

Health
Dental

The position is a full-time job with a salary between $55,000 and $65,000. For those who can demonstrate profitability, there is an opportunity for bonus compensation.

Prepare a cover letter with a maximum of TWO paragraphs and a closing sentence.

In the first paragraph, please explain what you believe are the three essential qualities needed in someone who works as an executive assistant and why you think they are the most critical. In the second paragraph, explain why you applied to this particular ad.

As a closing sentence, please write, "I have read the instructions contained in the job posting and have followed the instructions."

Do not send your resume through this website.

Email your resume and cover letter in PDF format to [email protected]. The email's subject line should be your last name (all caps), followed by the position you are applying for in lowercase, followed by one word you would use to describe yourself in all caps.

[For example: SMITH executive assistant AWESOME]

We look forward to reviewing your application.

APPLICATIONS RECEIVED THROUGH THIS SYSTEM THAT DO NOT FOLLOW INSTRUCTIONS WILL NOT BE CONSIDERED.

Pay: $55,000.00 - $65,000.00 per year

Work Location: In person

Quick Apply

Refine Your Search

admin program assistant jobs in manhattan, ny

Executive Assistant

Executive Assistant to CEO

Executive Assistant

Executive & Operations Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Youth Development Program Assistant

Executive Assistant

Office Assistant

Executive Assistant to CEO

Office Assistant/Family Support Specialist

Administrative Assistant

Operations Administrative Assistant (Non-Profit) - Bronx

Program Assistant

Program Intake Assistant

Administrative Assistant

Administrative Assistant

Part-Time Office Assistant

Administrative Assistant

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