Top 2059 Administrative assistant Jobs in Manhattan, Ny

Administrative Assistant
Unique People Services —Bronx, NY
- $17.89 an hour
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Property Management Administrative Assistant- Accounting Assistant
Highrise Property Management —Whitestone, NY
- $22 - $28 an hour
- Full-time
- Spanish
- Customer service
- English
- Health insurance
- Dental insurance
Quick Apply
Executive Assistant to CEO
Choices Women's Medical Center —Queens, NY
- From $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Quick Apply
HR Admin Assistant
TRI-COUNTY CARE LLC —New York State
- $22 - $25 an hour
- 8 hour shift
- Remote
- Microsoft Outlook
- Administrative experience
- Communication skills
- Travel reimbursement
- Health insurance
Operations Assistant
J & D Agency —Rego Park, NY
- $60,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
Quick Apply
Administrative Assistant
Agency OFFICE OF THE MAYOR —Manhattan, NY
- $75,000 a year
- Full-time
- Research
- Mid-level
- Office
Administrative Assistant
Columbia University —New York, NY
- $67,500 - $72,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Administrative Specialist
Weill Cornell Medicine —New York, NY
- $32.75 - $39.01 an hour
- Writing skills
- Mid-level
- Office
2d
Executive Assistant
CIM Group, LP —New York, NY
- $80,000 - $110,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Wellness program
- Paid parental leave
Quick Apply
Temporary Personal Assistant to Founder of small finance firm -- September start -- 6-8 months
BCL Search —New York, NY
- $120,000 a year
- Temporary
- Mid-level
- Office
- Residential
Quick Apply
Office Assistant/Family Support Specialist
New Alternatives for Children, Inc. —New York, NY
- $40,000 - $43,000 a year
- Full-time
- Spanish
- Experience working with individuals with disabilities
- Inventory management
Quick Apply
Administrative Assistant
The Award Group Inc. —Mount Vernon, NY
- $60,000 - $72,000 a year
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Library Assistant
Collegiate School —New York, NY
- $25 - $30 an hour
- Part-time
- School experience
- Computer literacy
- High school diploma or GED
Quick Apply
4d
ADMINISTRATIVE ASSISTANT
HRA/DEPT OF SOCIAL SERVICES —Manhattan, NY
- $61,656 - $70,904 a year
- Full-time
- High school
- Mid-level
- Office
- Loan forgiveness
Administrative Assistant
Brookfield Asset Management —New York, NY
- $85,000 - $100,000 a year
- Overtime
- Microsoft Outlook
- Mid-level
- Office
3d
Administrative Assistant
UHY LLP —New York, NY
- $32.42 - $38.46 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Administrative Assistant
The Morgan Library & Museum —New York, NY
- $52,000 - $54,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Computer literacy
Administrative Specialist
HRA/DEPT OF SOCIAL SERVICES —Manhattan, NY
- $68,209 - $78,440 a year
- Full-time
- High school
- Mid-level
- Office
- Loan forgiveness
- Food provided
4d
Office Assistant
DEPARTMENT FOR THE AGING —Manhattan, NY
- $68,209 - $78,440 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school
- Loan forgiveness
8d

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Administrative Assistant

Unique People Services -
Bronx, NY

Quick Apply

Job Details

Full-time
$17.89 an hour

Benefits

Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Vision insurance
Employee discount

Qualifications

Report preparation
Microsoft Office
High school diploma or GED
Data entry
Clerical experience
Office management
Phone etiquette
Grammar Experience
Client interaction via phone calls

Full Job Description

SUMMARY: Working under the supervision of the Program Director, the Administrative Assistant will perform a variety of general administrative and clerical services. The candidate will be required to take direction and work intuitively to support the goals and objectives of the program in a professional and culturally appropriate manner. The candidate will provide administrative support to the Program Director, oversee the clients’ entitlements and personal needs allowances where necessary. The Administrative Assistant will provide clients with any help needed to ensure that they receive their entitlements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

§ Ensure the efficient flow of information within the facility and the administration office by storing, retrieving and disseminating information for staff and clients.

§ Send monthly reports to PACTWEB (TAD) and Department of Health and Mental Hygiene (DOHMH) to Debbie Modeste, Program Specialist, NYC Department of Health and Mental Hygiene.

§ Weekly internal Rent/Up report to Director, Behavioral Health Scatter Sites Program and Chief Program Officer.

§ Oversee the maintenance of files and other information systems.

§ Develop, recommend and implement new systems as appropriate.

§ Prepare various reports concerning facility operations including, but not limited to the disbursements and reconciling of petty cash.

§ Provide clerical and administrative assistance to the Program Director including, but not limited to scheduling and coordinating meetings, appointments for Program Director.

§ Provide general administrative and clerical support including data entry, open, sort and distribute incoming correspondences, mailing, scanning, faxing and copying to management.

§ Maintain time and attendance records and personal files of all staff under UPS Mental Health Programs. Submit timesheets and maintain up to date staff accruals.

§ Ensure that all office equipment is in good working order. Oversee and maintain inventory levels of office supplies.

§ Prepare purchase requisitions, etc., as necessary. Follow up to ensure that materials are received and /or work is performed and that paperwork requirements have been fulfilled.

§ Ensure that all clients are reported to the State Office of Mental Health through the OMH LS3-6.

§ Ensure that the Admission Roster and Movement form is up to date at all times.

§ To ensure that all admissions and discharges are reported to HRA, the NYC Department of Health and Mental Hygiene (DOHMH) as required using the PACT-TAD/TMS electronic systems.

§ Maintain inventory of apartment and office supply stock. Ensure apartment leases are renewed in a timely manner.

§ Ensure client’s income verification statements are updated annually.

§ Prepare documents enabling client’s recertification for all entitlements.

§ Assist client to obtain necessary identifications including birth certificate applications for clients.

§ Monitor clients’ monies for whom the agency is representative payee.

§ Prepare representative payee reports for Supplemental Security Income (SSI).

§ Responsible for the disbursement of clients’ Money Management; maintain records and ensure the accuracy of all funds.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. High School Diploma or a GED plus specialized course work in clerical and administrative job functions. A minimum of three (3) year’s clerical/administrative experience.

Excellent telephone manner and interpersonal skills. Excellent organizational skills Knowledge of correct spelling and rules of grammar. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS:

Work involves sitting and standing for prolonged periods of time.
Ability to ascend/descend stairs up to six flights.
Ability to lift up to 15 lbs.
Able to navigate public transportation.
Able to withstand changing environmental conditions with weather (rain, heat, snow, and winds).
Able to withstand and manipulate through construction areas, sports fields, etc.

Job Type: Full-time

Pay: $17.89 per hour

Expected hours: 40 per week

Benefits:

401(k)
Dental insurance
Employee discount
Flexible spending account
Health insurance
Paid time off
Vision insurance

People with a criminal record are encouraged to apply

Experience:

Office management: 1 year (Required)

Ability to Commute:

Bronx, NY 10457 (Required)

Ability to Relocate:

Bronx, NY 10457: Relocate before starting work (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in manhattan, ny

Administrative Assistant

Property Management Administrative Assistant- Accounting Assistant

Executive Assistant to CEO

HR Admin Assistant

Operations Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Specialist

Executive Assistant

Temporary Personal Assistant to Founder of small finance firm -- September start -- 6-8 months

Office Assistant/Family Support Specialist

Administrative Assistant

Library Assistant

ADMINISTRATIVE ASSISTANT

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Specialist

Office Assistant

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