Job Summary
This position will primarily provide support for our Central Count Facility (CCF). There will be other duties as assigned to support the Accounting Department by taking on other additional accounting duties as assigned within the department.
This position performs basic cash control activities, reporting cash receipts, posting payments on accounts, and preparing bank deposits. Cash management responsibilities are required to ensure sufficient cash is on hand for daily business activities. Currency and coin counting responsibilities for the entire parking system are performed by this position.
Duties and Expectations:
1. The position is an internal team contact position via in-person, phone, or email and is a full-time on-site office position.
2. Review and deposit gross revenues for the entire parking system to ensure accurate cash and check reporting controls are maintained consistently.
3. Follow and maintain the established Standard Operating Procedures (SOP’s) of the company’s cash handling to ensure the appropriate funds are prepared for in a timely manner to be deposited into the company’s financial institutions daily.
4. Review daily cash and check receipt activity against the daily deposit log reports to ensure proper policies and procedures are followed in reporting deposits delivered to the financial institutions.
5. Maintain and organize paperwork files so records and reports are immediately retrievable daily.
6. Organize and file Daily CCF Activity Summary, Deposit Log, Cash Vault Report, Deposit Transit Form, Cash & Check Payment Posting, and all related financial institution deposit slips/transportation bags.
7. Review email report requests to respond timely to internal company customer email requests.
8. Reconcile all cash and check transactions for all business units daily.
9. Generate Batch Deposit Lists for parking notices and night box transactions and payments received by the parking ramps and parking lots personnel daily.
10. Ensure all files are correctly entered into the database for the data entry clerk verification.
11. Bring forward new ideas on how to improve existing processes and procedures.
12. Ability to understand and implement new processes/procedures.
13. Complete special projects and reports for Upper Management, Accounting Manager, Accountant and City of Minneapolis personnel.
14. Performance of any reasonable task assigned, even if the task falls outside of this position description, this should be considered “other accounting duties as assigned”.
Qualifications Required:
Listed below are the basic knowledge, skills and abilities determined to be essential. Reasonable accommodation will be provided for people with known disabilities to perform the essential functions.
1) Education / Experience:
a. High School Diploma or GED is required.
b. MS Office, including Intermediate Excel, Word, and Outlook
c. Accounts receivable collection and payment processing experience.
d. Ability to complete duties while performing in a high-volume setting.
e. Organization and attention to detail is critical to the candidate’s success.
f. Excellent analytical and problem-solving skills.
g. Excellent customer service communication skills,
h. Ability to work as a team and individually.
2) Knowledge of mathematics is sufficient to add, subtract, multiply and divide whole numbers, fractions, decimals; calculate percentages; and use simple formulas in Excel spreadsheets.
3) Ability to collect, count and disburse money, do basic bookkeeping, and complete banking paperwork transactions.
4) Skill in using spreadsheets to accurately enter, store and retrieve data
5) Database management skills sufficient to accurately enter information and produce reports
6) Working Hours and Reporting for Duty as assigned.
a. Position requirement is to be in attendance and working during office hours, Monday through Friday from 8:00 AM to 4:30 PM.
b. Attendance in person is required to perform the duties assigned to this position; this is not a hybrid or work from home position and attendance in the office each day is mandatory.
7) Language Skills
a. Must possess the ability to read, write, speak, and comprehend instructions, policies and procedures, and training material in the English language.
8) Mathematical Skills
a. Requires strong mathematical and reasoning skills.
9) Appearance
a. Staff are required to maintain a neat, clean, well-groomed appearance.
10) Physical demands (Reasonable accommodations will be made)
a. Sit for extended periods.
b. Work with a computer for extended periods of time.
c. Be able to lift boxes of paperwork and coin bags and containers less than 50 lbs. regularly.
d. Ability to walk and stand is necessary in carrying out job duties.
Preferred Qualifications
- Cash handling or banking experience
- Knowledge of the laws, policies and procedures that govern the deposit and handling of monies
- Knowledge of office procedures and methods of finance departments.
- Knowledge of basic cash handling procedures and principles
- Knowledge of office procedures
- Skill in use of cash room currency and coin counting equipment
- Skill in Microsoft Office applications, email and other business software applications sufficient to create, format, edit, print and save a variety of documents
Applicants must have the ability to meet the physical requirements and work in the environmental conditions of the position, with or without reasonable accommodation.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
It is policy of ABM that all candidates submit to a background check prior to employment. The background check may consist of the following components:
- Criminal History Check
- Drug Screening
- Education Verification
- Employment Reference / Records Check
- License / Certification Verification
Pay: $23.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
