Top 38 Office operations & transaction coordinator Jobs in Maple Grove, Mn

Office Operations & Transaction Coordinator
Enclave Team —Maple Grove, MN
- $24 - $28 an hour
- Full-time
- Background check
- Google Workspace
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
3d
Operations Coordinator
Bray International, Inc. —Plymouth, MN
- $25 - $36 an hour
- Background check
- ERP systems
- Mid-level
- Paid holidays
- Health insurance
IT Business Operations Coordinator
Natus Medical Incorporated —Minneapolis, MN
- $25 - $30 an hour
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Paid holidays
- Health insurance
7d
Coordinator I, Inventory - 29923_D
BEPC Inc —Minnetonka, MN
- Up to $23 an hour
- Overtime
- Background check
- High school diploma or GED
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
IT Business Operations Coordinator
Natus Neuro —Wayzata, MN
- $25 - $30 an hour
- Full-time
- Microsoft Outlook
- Customer service
- Mid-level
- Paid holidays
- Health insurance
16h
HR Operations Coordinator
Xcel Energy —Minneapolis, MN
- $19.70 - $27.56 an hour
- Inventory management
- Mid-level
- Office
- Health savings account
- Paid holidays
17h
HR Coordinator
Liberty Diversified International, Inc. —Golden Valley, MN
- $24.12 - $30.15 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Profit sharing
- Health savings account
Quick Apply
Accounting Coordinator
Shakopee Public Schools —Shakopee, MN
- $42,720 - $91,000 a year
- Online Application
- School experience
- Google Workspace
- Management
- 403(b) matching
- Health savings account
Brokerage Operations Coordinator
Cooperhawk Business Brokers —Bloomington, MN
- $28 - $45 an hour
- Contract
- Hybrid work
- Sales
- Mid-level
- Office
Quick Apply
13d
Project Coordinator Assistant
Winthrop & Weinstine —Minneapolis, MN
- $48,000 - $91,000 a year
- Mid-level
- Administrative experience
- Bachelor's degree
- Paid parental leave
- Disability insurance
Quick Apply
1d
HR Coordinator
Minnetronix Medical —Saint Paul, MN
- $24 - $27 an hour
- Mid-level
- Office
- US work authorization
- Dental insurance
- 401(k)
2d
Consumer Loan Documentation Specialist (Real Estate focus)
Tradition Capital Bank —Edina, MN
- $51,000 - $77,000 a year
- Microsoft Outlook
- Mid-level
- Office
- Health savings account
- AD&D insurance
13d
Inventory Coordinator
Medline Industries —Rogers, MN
- $21.75 - $31.50 an hour
- Full-time
- Research
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Quick Apply
10d
HR Coordinator
Forj Medical —Arden Hills, MN
- $24 - $27 an hour
- Full-time
- Mid-level
- Office
- US work authorization
- Dental insurance
- 401(k)
Quick Apply
2d
Shipping Coordinator
Pelican Products, Inc. —Maple Grove, MN
- $21.55 - $26.94 an hour
- Full-time
- Basic math
- Mid-level
- Forklift
- Wellness program
- Health savings account
Quick Apply
Office Manager
VIA Actuarial Solutions —Minneapolis, MN
- $30 - $38 an hour
- Part-time
- Hybrid work
- Mid-level
- Business development
- Bachelor's degree
- Health insurance
Quick Apply
2d
Overnight Transportation Coordinator
Koch Trucking —Minneapolis, MN
- $63,000 - $68,000 a year
- Weekends as needed
- Ability to walk for extended periods
- Mid-level
- Office
Quick Apply
14d
Senior Funding Coordinator
Channel —Minnetonka, MN
- $70,000 - $80,000 a year
- Office
- Bachelor's degree
- Mentoring
- Health savings account
- Health insurance
Quick Apply
7d
Inventory Control Coordinator
Ascential Medical & Life Sciences —Ham Lake, MN
- $25 an hour
- Microsoft Excel
- Microsoft Outlook
- ERP systems
Quick Apply
2d
Real Estate Coordinator
Mister Car Wash —Minneapolis, MN
- Full-time
- Research
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
1d

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Office Operations & Transaction Coordinator

Enclave Team
Maple Grove, MN

Quick Apply

Job Details

Full-time
$24 - $28 an hour
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Professional development assistance

Qualifications

Closing coordination
Office supply management
Employee onboarding
Contract documentation review
Google Workspace
Office equipment routine maintenance
Sales contract management
Office activity coordination
Customer relationship building
Open house
MLS software
Phone communication
Inventory management
Real estate contract preparation
Operations coordination
Greeting customers
Vendor coordination
Client file management
Process improvement
Mail distribution
Mid-level
Improving operational efficiency
Marketing strategy development
Accurate transaction records management
Administrative experience
Meeting scheduling
Follow-up (loan closing)
Check processing
Contractual compliance checks
Mail management

Full Job Description

Office Operations & Transaction Coordinator

About the Role

The Office Manager / Listing & Transaction Coordinator plays a key role in supporting both the daily operations of Enclave and the success of our agents and clients. This position combines office management with transaction coordination, ensuring the office runs efficiently while providing seamless support throughout the real estate transaction process.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced environment. They enjoy managing multiple priorities, delivering exceptional customer service, and creating organized systems that allow agents to focus on serving their clients.

What You'll Do

Office Operations

Maintain a professional, organized, and welcoming office environment while supporting the daily needs of office members, agents, and visitors.

Responsibilities

Manage the day-to-day operations of the office in an efficient and productive manner.
Maintain office equipment and coordinate repairs as needed.
Manage the Video Production Room and Conference Room schedules.
Oversee office key fobs and keys for all tenants and members.
Complete onboarding for new office members.
Greet visitors and create a welcoming office experience.
Answer incoming office and team phone calls.
Manage office lockbox inventory.
Distribute incoming mail daily.
Deposit earnest money and commission checks into ReZen.
Maintain office appearance and ensure supplies are stocked.
Assist with ordering food and coordinating office events.

Listing Coordination

Coordinate every stage of the listing process from pre-market preparation through closing while delivering an exceptional experience for agents and sellers.

Responsibilities

Partner with the marketing team to develop and execute listing marketing plans.
Communicate with sellers and coordinate appointments.
Write listing descriptions and advertising copy.
Manage listing transactions from listing agreement through closing.
Coordinate photography, videography, room measurements, and ShowingTime+.
Schedule staging, cleaning, and pre-inspection appointments.
Enter and manage listings in the MLS and ShowingTime.
Coordinate lockbox delivery and installation.
Order and schedule installation and removal of "For Sale" signs.
Manage listing paperwork and obtain required signatures.
Coordinate weekly open houses and related marketing.
Process price changes and update all online platforms.
Obtain HOA and condominium documents as needed.
Upload listing documents and ensure compliance with brokerage requirements.

Transaction Coordination

Manage transactions from contract to close by coordinating documentation, communication, compliance, and closing activities.

Responsibilities

Manage all buyer and seller transactions from contract through closing.
Maintain accurate transaction files and brokerage compliance.
Deliver an exceptional client experience throughout the transaction.
Coordinate with agents, lenders, title companies, and vendors to ensure deadlines are met.
Prepare and send Commission Disbursement Authorizations (CDAs) to the title company.
Coordinate closing logistics and key transfers.
Process daily transaction tasks.
Prepare, organize, and distribute all transaction documents and addendums.
Obtain signatures and distribute completed documents to all parties.
Manage buyer and seller files within Open to Close.
Schedule final walk-throughs and closing appointments.
Coordinate delivery of HOA and condominium documents to buyer agents.
Update MLS listing statuses throughout the transaction.
Update ShowingTime auto-approval settings as needed.
Coordinate installation of Sold signs.
Request and manage client reviews for Zillow, Google, and other approved platforms.
Update sold listings across applicable websites.
Upload Purchase Agreement documents and verify compliance.
Review commission splits and prepare CDAs with deposit links.
Deposit commission checks that cannot be wired into ReZen/Bolt.
Process file terminations and refund releases through ReZen/Bolt.
Work with Real's Accounting Department to resolve post-closing financial matters.

Administrative Support

Provide day-to-day administrative support while continuously improving office operations and the client experience.

Responsibilities

Answer incoming team phone calls within two rings.
Provide exceptional customer service to agents, clients, and office members.
Assist with administrative projects as assigned.
Identify opportunities to improve office systems and processes.
Support special projects and office events as needed.

What We're Looking For

Highly organized with exceptional attention to detail.
Excellent verbal and written communication skills.
Strong customer service and relationship-building skills.
Ability to manage multiple priorities in a fast-paced environment.
Self-motivated, dependable, and proactive.
Comfortable learning and using real estate technology and systems.
Experience in office administration, transaction coordination, or real estate operations preferred.
Experience with MLS, ShowingTime, Open to Close, ReZen/Bolt, Google Workspace, and Microsoft Office is a plus.

Office Hours

Monday – Friday 8:00 AM – 5:00 PM CST

Location

We are in the process of securing an exact office location in the city of Maple Grove in August 2026.

Salary

Hourly Position
Pay range $24-$28/hr
Primary location of work in Maple Grove, MN
401(k) with company match
Health, dental, and vision insurance
Bonus opportunities based on performance

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Professional development assistance
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

office operations & transaction coordinator jobs in maple grove, mn

Office Operations & Transaction Coordinator

Operations Coordinator

IT Business Operations Coordinator

Coordinator I, Inventory - 29923_D

IT Business Operations Coordinator

HR Operations Coordinator

HR Coordinator

Accounting Coordinator

Brokerage Operations Coordinator

Project Coordinator Assistant

HR Coordinator

Consumer Loan Documentation Specialist (Real Estate focus)

Inventory Coordinator

HR Coordinator

Shipping Coordinator

Office Manager

Overnight Transportation Coordinator

Senior Funding Coordinator

Inventory Control Coordinator

Real Estate Coordinator

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