Top 100 Administrator Jobs in Marin County Ca

Contracts & Accounting Administrator
Bay City Mechanical, Inc. —Richmond, CA
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
PT / OT / SLP - Practice Owner - Full Admin Support
Boon Physical Therapy —California
- $85 - $135 an hour
- Choose your own hours
- Private practice
- Physical & Rehabilitation Medicine
- Mid-level
- Referral program
Quick Apply
Administrative Assistant
Salud Chiropractic —Rohnert Park, CA
- $25 - $30 an hour
- Weekends as needed
- Spanish
- Microsoft Excel
- Customer service
- Paid time off
- Employee discount
Quick Apply
Office Administrator / Sales Asssistant
ALLY ELECTRIC AND SOLAR, INC. —Richmond, CA
- $20 - $25 an hour
- 8 hour shift
- Background check
- Microsoft Excel
- Customer service
- Health insurance
- 401(k)
Quick Apply
Senior Executive Assistant
Institute on Aging —San Francisco, CA
- $110,000 - $132,000 a year
- Full-time
- Microsoft Excel
- 6 years
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
CORRECTIONAL ADMINISTRATOR, DEPARTMENT OF CORRECTIONS
CDCR - San Quentin State Prison —Marin County, CA
- $13,161 - $15,067 a month
- Full-time
- Current TB test
- Office
- Fingerprint clearance
10d
QIDP Administrator
Lifehouse Agency —San Rafael, CA
- Up to $107,000 a year
- Full-time
- Clean driving record
- Management
- Computer literacy
- Paid holidays
- Disability insurance
Quick Apply
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
Sonoma State University —Rohnert Park, CA
- $4,367 - $6,362 a month
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Administrative Services Associate
MARIN COUNTY, CA —San Rafael, CA
- $93,288 - $112,710 a year
- Full-time
- Hybrid work
- Word processing
- Basic math
- Office
- Health insurance
- Dental insurance
Construction Operations Administrator
Prospect Construction —Novato, CA
- $30 - $40 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Mid-level
- Office
Quick Apply
13d
TRIO SSS Operations Coordinator, Administrative Support Coordinator I, Fixed-Term
Sonoma State University —Rohnert Park, CA
- Online Application
- Background check
- Mid-level
- Residential
- Paid holidays
- Health insurance
Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)
California State University —Sonoma, CA
- Weekends as needed
- Background check
- Spanish
- Google Workspace
- Paid holidays
- Health insurance
Administrative Assistant - Well established Construction Company
PPD —Petaluma, CA
- $26 - $34 an hour
- Full-time
- Spanish
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
6d
Administrator
RAT EXCLUSION SERVICE LLC —Petaluma, CA
- $24 - $29 an hour
- Full-time
- Background check
- Computer literacy
- Pass drug screening
- 401(k)
Quick Apply
9d
Deputy Clerk to the Board III
County of Marin, CA —San Rafael, CA
- $84,844.50 - $101,341.50 a year
- Full-time
- Hybrid work
- Basic math
- ERP systems
- Mid-level
- Disability insurance
- Health insurance
Executive Assistant
Mezzetta —Larkspur, CA
- $130,000 - $135,000 a year
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Travel reimbursement
- Paid time off
Quick Apply
Secretary / Administrative Assistant
Discovery Community Day Program LLC —Novato, CA
- $26 - $28 an hour
- Full-time
- Bilingual
- Microsoft Word
- HIPAA
Quick Apply
Office Administrator
F. Lofrano & Son —San Rafael, CA
- Background check
- Clean driving record
- Mid-level
Operations Coordinator
Nextpower —San Rafael, CA
- $70,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Paid holidays
- Disability insurance
Accounts Receivable and Food and Beverage Administrator
Cavallo Point —Sausalito, CA
- Full-time
- Hybrid work
- Spanish
- Customer service
- Mid-level
- 401(k) matching

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Contracts & Accounting Administrator

Bay City Mechanical, Inc.
Richmond, CA

Quick Apply

Job Details

Full-time
$65,000 - $75,000 a year

Benefits

Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Accounting experience within construction industry
Customer communication
Contract management
Microsoft Excel
Microsoft Outlook
Spreadsheets
Word embeddings
Attention to detail
Procurement contract management
Construction administrative experience
Construction experience
Construction accounting
Project contract management

Full Job Description

Company Overview
Bay City Mechanical, Inc. has established itself as a leading HVAC contractor since its founding in 1991 in California. Known for quality workmanship and innovative engineering solutions, the company specializes in delivering complex mechanical projects across various trades, including HVAC, sheet metal, pipe fitting, and temperature control.

Job Overview
We are seeking a detail-oriented and proactive Contracts Administrator to join our dynamic team. In this vital role, you will oversee the entire lifecycle of contractual agreements, ensuring compliance, accuracy, and timely execution. Your expertise will help streamline project workflows and support our commitment to delivering high-quality mechanical solutions on schedule.

Duties

· Perform administrative tasks for all contracts and subcontracts.

· Responsible for reviewing and processing all contracts and change orders

· Maintain electronic files for contracts containing original contracts, relevant correspondence, amendments, clarifications and payment schedules

· Responsible for all certificates of insurance and enrollment in OCIP/CCIP for both BCM and sub-contractors.

· Responsible for enforcing sub-contractor labor compliance documents and enrollment per county guidelines, federal and State requirements.

· Develop and maintain contract compliance spreadsheet to support certified payroll and prevailing wage requirements until Vista module is fully operational.

· Monitor and maintain sub-contractor compliance timelines, renewals, and deliverables

· Coordinate with clients and subcontractors on contractual requirements

· Ensure all necessary contractual documents are collected and submitted to required partners prior to project start

· Timely issuance of preliminary notices sent out for every job

· Process BCM Change orders to sub-contractor

· Ensure that sub-contract is fully executed prior to the sub-contractor going out on the job

Requirements

· 1-2 years of contract administration experience (HVAC, construction, or mechanical industry preferred)

· Construction related accounting experience

· Understanding of construction contracts and project workflows

· Highly organized with strong attention to detail

· Excellent communication and problem-solving skills

· Ability to manage multiple priorities in a fast-paced environment

· Proficiency in Microsoft Office (Word, Excel, Outlook)

· Experience with Vista, Sage, or similar software is a plus

Benefits: Medical, dental, vision, 401(k) with company match up to 4%, paid time off and holidays

Pay: $65,000.00 - $75,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrator jobs in marin county ca

Contracts & Accounting Administrator

PT / OT / SLP - Practice Owner - Full Admin Support

Administrative Assistant

Office Administrator / Sales Asssistant

Senior Executive Assistant

CORRECTIONAL ADMINISTRATOR, DEPARTMENT OF CORRECTIONS

QIDP Administrator

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Administrative Services Associate

Construction Operations Administrator

TRIO SSS Operations Coordinator, Administrative Support Coordinator I, Fixed-Term

Lake & Mendocino County TRiO Programs Administrative Coordinator (Administrative Support Coordinator, Level II), Fixed-Term (Lake/Mendocino Site Location)

Administrative Assistant - Well established Construction Company

Administrator

Deputy Clerk to the Board III

Executive Assistant

Secretary / Administrative Assistant

Office Administrator

Operations Coordinator

Accounts Receivable and Food and Beverage Administrator

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