Top 20 Administration Jobs in Marshalltown, Ia

Deputy City Clerk
City of Le Grand IA —Le Grand, IA
- $16 - $18 an hour
- Part-time
- Inventory management
- Office
- Administrative experience
- Retirement plan
Quick Apply
1d
Maintenance & Inspection Planning Coordinator II
Alliant Energy —Marshalltown, IA
- $23.40 an hour
- Full-time
- Background check
- Microsoft Outlook
- Pass drug screening
- Health insurance
- Tuition reimbursement
2d
Administration Coordinator
TJ Maxx —Marshalltown, IA
- $14.00 - $14.50 an hour
- Weekends as needed
- Inventory management
- Employment & labor law
- Office
- Paid parental leave
- Health savings account
LEGAL SECRETARY
Grinnell Mutual Reinsurance —Grinnell, IA
- $22 - $39 an hour
- Overtime
- Remote
- Microsoft Excel
- Microsoft Outlook
- Mid-level
3d
Front Office Receptionist
Eyecare Associates —Marshalltown, IA
- $13.50 - $16.00 an hour
- Part-time
- In-person
- Entry level
- Under 1 year
- Paid training
- 401(k)
Quick Apply
Academic Assistant I or II-Noyce
Grinnell College —Grinnell, IA
- $18.50 - $21.50 an hour
- Online Application
- Customer service
- Mid-level
- High school diploma or GED
Front Desk Associate
Comfort Inn by Choice Hotels —Marshalltown, IA
- From $13 an hour
- Part-time
- Inventory management
- Hotel
- High school diploma or GED
- Paid time off
Quick Apply
Bilingual 10 Month Secretary
Marshalltown Community School District —Marshalltown, IA
- $15.92 an hour
- Full-time
- Bilingual
- Public school
- Middle school
4d
Front Desk Associate
Hampton Inn & Suites by Hilton —Marshalltown, IA
- $12 - $14 an hour
- Overnight shift
- Background check
- Customer service
- Administrative experience
Quick Apply

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administration jobs near marshalltown, ia

Deputy City Clerk

City of Le Grand IA
Le Grand, IA

Quick Apply

Job Details

Part-time
$16 - $18 an hour
1 day ago

Benefits

Retirement plan

Qualifications

Confidential information handling
Scanning
Administrative experience
Attention to detail
Time management
Office experience

Full Job Description

Position Type: Part-Time
Department: Financial Administration / City Hall
Reports To: City Clerk/Treasurer
Supervised By: City Clerk/Treasurer

Pay: $16 - $18 per hour; based on experience

POSITION SUMMARY

The Deputy City Clerk provides administrative, clerical, customer service, and financial support to the City Clerk/Treasurer's Office and assists with the daily operations of City Hall. This position serves as a backup to the City Clerk/Treasurer and will be cross-trained in the various duties and responsibilities normally performed by the City Clerk/Treasurer.

Because the City Clerk's Office is a small municipal office, the Deputy City Clerk may be required to perform a variety of duties outside of the normal day-to-day responsibilities of the position. The successful candidate must be willing and able to learn multiple aspects of municipal government operations and step in to assist the City Clerk/Treasurer when the Clerk is experiencing a heavy workload, is absent, or needs assistance meeting deadlines.

The position requires a high degree of confidentiality, accuracy, organization, professionalism, dependability, and attention to detail.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. City Hall Reception and Customer Service

Serve as a professional and courteous first point of contact for residents, businesses, visitors, vendors, and other members of the public.
Answer and direct telephone calls.
Respond to general questions regarding City services, utility accounts, payments, permits, ordinances, meetings, and other municipal matters.
Receive complaints and concerns from residents and document or refer them to the appropriate City official.
Maintain a professional and welcoming City Hall environment.
Accept and process utility billing payments received at City Hall.
Operate the City's telephone, computer, printer, scanner, copier, postage equipment, and other office equipment.

2. Utility Billing and Customer Accounts

Prepare and process monthly utility billing.
Enter and verify utility meter readings.
Review billing information for accuracy.
Process utility payments.
Post payments to customer accounts.
Process payments received in person, through the City drop box, by phone, online, or through other approved payment methods.
Prepare delinquency notices.
Prepare utility shut-off notices.
Maintain accurate customer account records.
Assist customers with questions regarding their utility bills.
Process account changes, including new accounts, final bills, and address changes.
Process utility deposits and refunds as directed.
Maintain confidentiality of customer account information.
Assist the City Clerk/Treasurer with utility billing corrections and adjustments.
Research any billing discrepancies.
Process monthly utility billing reports and reconciliations to provide to City Clerk.

3. Accounts Payable and Financial Administration

· Warrant Invoices
· Organize bills and supporting documentation for the City Clerk
· Match Invoices with Purchase Orders, Receipts, or other supporting documentation.
· Maintain accurate records of payments and receipts.
· Assist with budget – related administrative tasks.

Note: The Deputy City Clerk shall perform financial duties only to the extent authorized and directed by the City Clerk/Treasurer and applicable City policies.

4. City Council and Meeting Support

Assist with preparing City Council meeting materials.
Assist with posting meeting notices and agendas as required.
Attend City Council meetings when requested or in City Clerk’s absence.
Assist with preparing minutes for review by the City Clerk/Treasurer.
Maintain official meeting records.
File approved minutes and supporting documents.

5. Records Management and Filing

Maintain organized electronic and paper files.
Assist with filing correspondences, invoices, receipts, claims, minutes, ordinances, resolutions, permits, utility records, and other municipal documents.
Assist with maintaining official City records.
Assist the City Clerk/Treasurer with records retention and destruction procedures.
Assist with responding to public records requests as directed.
Maintain confidentiality of sensitive or confidential information.
Ensure documents are properly labeled and stored for future retrieval.

6. Correspondence and Administrative Support

Prepare routine correspondence, letters, notices, forms, and other documents.
Proofread documents for spelling, grammar, accuracy, and formatting.
Prepare mailing labels and correspondence.
Assist with bulk mailings and resident notifications.
Assist with updating City forms and informational materials.
Assist with preparation of newsletters, announcements, and other City communications.
Respond to routine correspondence as authorized by the City Clerk/Treasurer.
Maintain professional communication with residents, vendors, contractors, government agencies, and other organizations.

7. Permits, Licenses, and Municipal Forms

· Provide applications and forms to residents.
· Receive completed applications.
· Review applications for completeness.
· Assist with maintaining permit and license files.
· Collect applicable fees.
· Assist with building, zoning, nuisance, special event, animal, or other municipal administrative paperwork as applicable.
· Refer questions requiring interpretation of ordinances or City policy to the City Clerk/Treasurer, Mayor, or appropriate City official.

10. Social Media, and Public Information

· Post meeting agendas, notices, and other public information.
· Assist with preparing community announcements.
· Assist with updating forms and downloadable documents.
· Assist with maintaining accurate contact information and City information.
· Assist with social media or other City communication platforms, if applicable.

11. General Office Responsibilities

· Maintain an orderly and professional City Hall office.
· Order office supplies as authorized.
· Monitor office supply inventory.
· Assist with mail distribution.
· Sort incoming and outgoing mail.
· Make copies and scans.
· Prepare documents for filing.
· Maintain office equipment and report problems.
· Assist with special projects.
· Perform other clerical duties as assigned.

Pay: $16.00 - $18.00 per hour

Benefits:

Retirement plan

Work Location: In person

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administration jobs in marshalltown, ia

Deputy City Clerk

Maintenance & Inspection Planning Coordinator II

Administration Coordinator

LEGAL SECRETARY

Front Office Receptionist

Academic Assistant I or II-Noyce

Front Desk Associate

Bilingual 10 Month Secretary

Front Desk Associate

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