Top 107 Administrative coordinator Jobs in Maryland Heights, Mo

Office & People Operations Coordinator
Intellivo —Creve Coeur, MO
- $50,000 - $55,000 a year
- Full-time
- Mid-level
- Office
- High school diploma or GED
Quick Apply
Coordinator, Administrative (Advising)
St. Louis Community College —Bridgeton, MO
- $40,400 a year
- Full-time
- School experience
- 5 years
- Mid-level
- Paid holidays
- Health insurance
Administrative Coordinator I (Hybrid) - Department of Medicine - Business Office
Washington University in St. Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Online Application
- Hybrid work
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
11d
Administrative Coordinator
American Optometric Association —St. Louis, MO
- Hybrid work
- Microsoft Word
- Microsoft Access
- Microsoft Outlook
- Work from home
Quick Apply
Administrative Coordinator III (Hybrid) - Neurology
Washington University in St. Louis —St. Louis, MO
- $23.37 - $36.19 an hour
- Online Application
- Hybrid work
- Pass drug screening
- Mid-level
- Office
- Commuter assistance
- Employee assistance program
Executive Assistant / Operations Coordinator
PixelForge Studios —Saint Charles, MO
- $45,000 - $60,000 a year
- Full-time
- Hybrid work
- Writing skills
- Research
- Mid-level
- Paid time off
Quick Apply
8d
Administrative Coordinator (St. Louis Children's Hospital)
BJC HealthCare —St. Louis, MO
- $17.75 - $25.56 an hour
- 8 hour shift
- Mid-level
- High school diploma or GED
- Bachelor's degree
- Disability insurance
- Health insurance
Portfolio Administration Coordinator
Cushman & Wakefield —Maryland Heights, MO
- $22.19 - $26.11 an hour
- Full-time
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
10d
Administrative Coordinator II - Office of the Executive Vice Chancellor for Medical Affairs
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
Administrative Coordinator - Sam Fox
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
Part Time Medical Billing Front Desk Coordinator
Workforce And Technology Training LLC —Maryland Heights, MO
- Part-time
- Google Workspace
- HIPAA
- Mid-level
Quick Apply
Administrative Assistant / Clinic Coordinator
EverOak Wellness —Saint Charles, MO
- $20 an hour
- Part-time
- Hybrid work
- Office
- Windows
- QuickBooks
- Work from home
- Flexible schedule
Quick Apply
17h
Operations Coordinator (St. Louis)
TK Elevator Corporation —St. Louis, MO
- Email
- Research
- Mid-level
- Office
- Paid parental leave
- Health savings account
Administrative Coordinator II (Hybrid) - Pediatric Anesthesiology
Washington University in St. Louis —St. Louis, MO
- $21.17 - $32.85 an hour
- Online Application
- Hybrid work
- Microsoft Word
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
9h
Administrative Coordinator I - Arts and Sciences
Washington University in St. Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Online Application
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
Front Desk Experience Coordinator
MVMT STL —St. Louis, MO
- $20 - $25 an hour
- Full-time
- Administrative experience
- Clinic
- Organizational skills
Quick Apply
Office Coordinator
Eye Thrive —St. Louis, MO
- $55,000 a year
- Weekends as needed
- Writing skills
- Mid-level
- Office
- 403(b) matching
- Mileage reimbursement
Quick Apply
8d
Operations Coordinator
Cushman & Wakefield —St. Louis, MO
- $21.25 - $25.00 an hour
- Full-time
- Ability to walk for extended periods
- Office
- High school diploma or GED
- Health savings account
- Disability insurance
Quick Apply
Administrative Coordinator I - Arts and Sciences, Mathematics
Washington University in St. Louis —St. Louis, MO
- $19.29 - $29.91 an hour
- Online Application
- Microsoft Access
- Microsoft Outlook
- Computer literacy
- Commuter assistance
- Employee assistance program
Program & Administrative Coordinator
Safety Council of Greater St. Louis —St. Louis, MO
- $20 - $28 an hour
- Part-time
- HIPAA
- Office
- In-person
Quick Apply
3d

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Office & People Operations Coordinator

Intellivo -
Creve Coeur, MO

Quick Apply

Job Details

Full-time
$50,000 - $55,000 a year

Qualifications

Vendor relationship building
Confidential information handling
High school diploma or GED

Full Job Description

Office & People Operations Coordinator

Role Summary

The Office & People Operations Coordinator provides administrative, operational, and employee support across the organization, serving as a key point of coordination for both office operations and human resources activities. This role helps ensure a welcoming, organized, and efficient workplace while supporting core People Operations processes such as onboarding, employee records, HR communications, scheduling, compliance tracking, employee events, and general administrative support.

This position is ideal for a highly organized, service-oriented professional who enjoys variety, handles confidential information with discretion, and takes pride in creating a positive employee and visitor experience.

Core Responsibilities

Office Administration

Serve as a primary point of contact for office-related needs, visitors, vendors, and general workplace inquiries.

Help maintain a professional, organized, and welcoming office environment.

Coordinate office supplies, equipment, mail, shipping, meeting spaces, and general office logistics.

Support vendor relationships related to office services, facilities, supplies, maintenance, and other administrative needs.

Assist with scheduling, preparing materials, and coordinating logistics for meetings, events, interviews, and employee gatherings.

Partner with building management, facility contacts, or internal stakeholders to address office maintenance or workplace needs.

Support internal communications related to office updates, events, closures, visitor procedures, or workplace guidelines.

Assist with invoice processing, purchase requests, expense documentation, or budget tracking related to office operations, as needed.

People Operations / HR Coordination

Support the onboarding process by coordinating new hire paperwork, schedules, communications, orientation logistics, and first-day preparations.

Assist with offboarding activities, including checklists, exit logistics, equipment return coordination, and documentation.

Maintain accurate employee records and HR files in accordance with company procedures and confidentiality expectations.

Support HR system updates, employee data entry, reporting, and routine audits to help ensure information is accurate and current.

Help track required employee acknowledgments, training completion, policy updates, and other compliance-related activities.

Support recruiting coordination, including interview scheduling, candidate communication, meeting logistics, and applicant tracking updates.

Assist with employee engagement activities, recognition programs, culture initiatives, wellness events, and internal celebrations.

Respond to routine employee questions or direct employees to the appropriate People Operations resource.

Handle confidential and sensitive information with professionalism, discretion, and sound judgment.

Provide administrative support to the Senior Director of People Operations and People Operations Manager as needed.

General Administrative Support

Prepare, proofread, organize, and distribute documents, presentations, reports, forms, and correspondence.

Maintain calendars, schedules, files, trackers, and recurring administrative processes.

Identify opportunities to improve administrative workflows, employee experience, and office efficiency.

Support special projects related to People Operations, employee experience, compliance, office operations, or organizational initiatives.

Perform other related duties as assigned.

Qualifications

Strong organizational skills with the ability to manage multiple priorities, deadlines, and details.

Excellent written and verbal communication skills.

Professional, approachable, and service-oriented demeanor.

Ability to handle confidential information with discretion and integrity.

Proficiency with Microsoft Office or similar productivity tools.

Comfortable learning and using HR systems, applicant tracking systems, payroll platforms, collaboration tools, or other business software.

Strong attention to detail and accuracy in data entry, documentation, scheduling, and follow-up.

Ability to work independently while also collaborating effectively with team members and employees at all levels.

Reliable onsite presence and ability to support daily office operations in St. Louis, Missouri and Memphis, Tennessee.

Experience

2 or more years of administrative, office coordination, HR support, recruiting coordination, employee services, or related experience.

Required Competencies

Organization and follow-through

Confidentiality and discretion

Customer service mindset

Communication

Attention to detail

Adaptability

Problem-solving

Collaboration

Professional judgment

Initiative

Education

High school diploma or equivalent required; associate degree or equivalent experience preferred.

License/Certification

HR-related coursework/certification is a plus but not required.

Preferred

Prior experience supporting an HR, People Operations, Talent, or Employee Experience function.

Experience with onboarding, employee records, recruiting coordination, or HRIS data entry.

Familiarity with employment documentation, confidentiality practices, and basic HR compliance processes.

Experience coordinating meetings, events, employee activities, or office operations.

Associate or bachelor’s degree in human resources, business administration, communications, or related field.

Experience working in a professional services, corporate office, healthcare, or similar business environment.

Comfort working with employees, candidates, vendors, and visitors in a front-facing or service-oriented role.

Quick Apply

Refine Your Search

administrative coordinator jobs in maryland heights, mo

Office & People Operations Coordinator

Coordinator, Administrative (Advising)

Administrative Coordinator I (Hybrid) - Department of Medicine - Business Office

Administrative Coordinator

Administrative Coordinator III (Hybrid) - Neurology

Executive Assistant / Operations Coordinator

Administrative Coordinator (St. Louis Children's Hospital)

Portfolio Administration Coordinator

Administrative Coordinator II - Office of the Executive Vice Chancellor for Medical Affairs

Administrative Coordinator - Sam Fox

Part Time Medical Billing Front Desk Coordinator

Administrative Assistant / Clinic Coordinator

Operations Coordinator (St. Louis)

Administrative Coordinator II (Hybrid) - Pediatric Anesthesiology

Administrative Coordinator I - Arts and Sciences

Front Desk Experience Coordinator

Office Coordinator

Operations Coordinator

Administrative Coordinator I - Arts and Sciences, Mathematics

Program & Administrative Coordinator

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