Top 29 Assistant front office manager Jobs in Maryland Heights, Mo

Executive Assistant II
City of St. Charles, MO —Saint Charles, MO
- From $62,557.79 a year
- Full-time
- 7 years
- Computer literacy
- Writing skills
- Health savings account
- Paid holidays
Quick Apply
6d
Assistant Front Office Manager
Doubletree Westport Hotel —St. Louis, MO
- From $21 an hour
- Full-time
- Bilingual
- Mid-level
- Accounting
- Health insurance
- Dental insurance
Quick Apply
13d
Program Assistant, TRIO Student Support Services
St. Louis Community College —Bridgeton, MO
- $17.50 an hour
- Part-time
- Mid-level
- Office
- 3 years
Assistant Front Office Manager
Hyatt CENTRIC DOWNTOWN ST. LOUIS —St. Louis, MO
- From $24 an hour
- Full-time
- Mid-level
- Hotel
- High school diploma or GED
- Health insurance
- Dental insurance
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Assistant Front Office Manager
Sheraton Westport Plaza Hotel St. Louis —St. Louis, MO
- $21 an hour
- Full-time
- Inventory control
- Restaurant management
- Mid-level
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Assistant Front Office Manager
LM SERVICES CORPORATION —St. Louis, MO
- $21 an hour
- Full-time
- Computer literacy
- Basic math
- English
- Health insurance
- Dental insurance
Quick Apply
12d
Personal Assistant
Irma Jean's Restaurant & Sports Bar —Florissant, MO
- $16 - $25 an hour
- Part-time
- Inventory management
- Restaurant management
- Supervising experience
- Flexible schedule
Quick Apply
Receptionist
Archdiocese of St. Louis —Cottleville, MO
- Part-time
- Computer literacy
- Pass drug screening
- Office
12d
Assistant General Manager
Le Méridien St. Louis Downtown —St. Louis, MO
- $28 - $33 an hour
- Weekends as needed
- Mid-level
- Hotel
- Front desk
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11d
Assistant Office Manager
Magic Touch Cleaning, LLC —Overland, MO
- Part-time
- Spanish
- Mid-level
- Administrative experience
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Assistant Front Office Manager
LM SERVICES CORPORATION GROUP —Chesterfield, MO
- $18.50 an hour
- Full-time
- Mid-level
- Hotel
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Secretary
Momentum Academy —St. Louis, MO
- $38,000 a year
- Full-time
- School experience
- Mid-level
- Office
- Disability insurance
- Health insurance
Quick Apply
3d
Assistant Front Office Manager
Marriott St. Louis West Hotel —St. Louis, MO
- $18.50 an hour
- Full-time
- Hotel
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
6d
Assistant Store Manager - 0656
Extra Space Management, Inc —St. Louis, MO
- Full-time
- Mid-level
- High school diploma or GED
- Driver's License
- Wellness program
- Health savings account
Quick Apply
2d
Assistant Store Manager - 7703
Extra Space Management, Inc —Saint Charles, MO
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Health savings account
Quick Apply
12d
Assistant Store Manager - 0664
Extra Space Management, Inc —Florissant, MO
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Health savings account
Quick Apply
Hotel General Manager
St. Louis Airport Hotel —St. Louis, MO
- $80,000 a year
- Weekends as needed
- Writing skills
- Mid-level
- Hotel
Quick Apply
4d
General Manager
Midas Hospitality LLC —St. Louis, MO
- $110,000 - $115,000 a year
- Weekends as needed
- Office
- Hotel
- Senior level
- Health insurance
- Dental insurance
Quick Apply
13d
Assistant Hotel Manager
American Cruise Lines —Alton, IL
- Full-time
- Bar
- Sales
- Military
- Dental insurance
- Vision insurance
Quick Apply
Assistant Store Manager
Store Space Self Storage —Jennings, MO
- $15 - $17 an hour
- Ability to walk for extended periods
- Computer literacy
- Mid-level
- Health savings account
- Paid holidays
Quick Apply

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Executive Assistant II

City of St. Charles, MO -
Saint Charles, MO

Quick Apply

Job Details

Full-time
From $62,557.79 a year
6 days ago

Benefits

Health savings account
Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Employee assistance program
Vision insurance
Life insurance

Qualifications

Computer operation
Spreadsheets
Writing skills
High school diploma or GED
Multi-line phone systems
Typing
Productivity software

Full Job Description

Job Title

Executive Assistant II

Department

Human Resources

Posting Date

August 18, 2026

Closing Date for Resumes/Applications

Open Until Filled

Salary

$62,557.79/ Annually

Comprehensive, Cost Effective Benefits Package:

Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.

Exempt/Non-exempt

Exempt

Status

Full time

The City of Saint Charles Human Resources Department is seeking a dedicated and service-oriented Executive Assistant II to join our team. The Executive Assistant II provides high-level administrative and operational support to the Human Resources Director, ensuring the efficient coordination of departmental activities, communications, and strategic initiatives. This position serves as a key liaison between Human Resources Director, city officials, employees, and external stakeholders, maintaining confidentiality while managing sensitive personnel and organizational information.

Preferred Candidate Attributes

Customer service expert providing a welcoming environment and effectively connecting customers to services
Team player willing to collaborate, learn and assist others
Expert time manager able to prioritize, schedule and adjust to changing needs
Proactive-thinker able to anticipate executive and departmental needs
Problem-solver finding solutions as issues arise
Continuous improvement mindset willing to change processes and systems for improved outcomes
Accountability focus for personal job duties and departmental performance

Essential Duties and Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Provide advanced administrative support to the Human Resources Director and senior leadership, including calendar management, meeting coordination, and preparation of agendas, reports, and briefing materials.
Serve as a primary point of contact for internal and external stakeholders, exercising discretion and professionalism when handling sensitive and confidential personnel matters.
Coordinate and track departmental projects, initiatives, and deadlines to ensure timely completion and alignment with Human Resources priorities.
Prepare, review, and edit a variety of documents, including correspondence, policies, reports, and presentations, ensuring accuracy and compliance with applicable regulations and city standards.
Maintain and organize confidential employee records, files, and HR documentation in accordance with legal requirements and records retention policies.
Assist in the development and implementation of HR policies, procedures, and programs by conducting research, compiling data, and preparing recommendations or summaries for leadership review.
Coordinate meetings, training sessions, and events, including logistics, materials preparation, and follow-up actions. Plan and coordinate special events/meetings as needed. To include serving on employee activities committee, organize departmental recruitment luncheons, job fairs, city gatherings and fundraisers.
Process all incoming documents, review all material for accuracy that comes into the office for the Director's signature and translate into executive summary.
Screen and organize incoming mail for the HR Director, ensuring timely review and accurate distribution of documents to the appropriate departments.
Performs clerical and administrative work in answering/screening phones, providing customer assistance, schedules appointments, managing HR inbox, duplicates and distributes materials to all staff.
Maintain and execute employee communications weekly to provide staff with HR related updates.
Provides overall administrative support to members of department. Helps develop and sets work deadlines. Uses initiative to arrange for staff members to represent the organization, schedules or reschedules appointments, refuse invitations. Maintains calendar for Director as well as the department.
Monitor departmental budgets, process invoices, and track expenditures in accordance with city financial policies and procedures.
Assist with recruitment and onboarding to include various testing processes and orientation prep. Provides support to various departments in coordinating interviews, prepares and distributes notifications to candidates during and after the selection process. Conduct background checks for new hires, etc.
Handles travel & conference requests, arrangements, expense reports, mileage reports, subscriptions and memberships for Director and other office staff.
Supports Front Desk Coverage schedule for lunch period, sick and vacation coverage at the Lobby Information Desk.
Continuously identify opportunities to improve administrative processes and enhance efficiency within the department.

Minimum Training and Experience Required

High school diploma or equivalent and 7+ years of related experience required. Any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered. Degree preferred.
Proficient in all Microsoft Office Suite applications.
Demonstrated ability to deal with high level contacts inside and outside the City.
Demonstrated ability to multitask in a fast paced highly stressful environment.
Requires independent judgment and initiative on assignments that are sensitive in nature

Physical Abilities Required to Perform Essential Job Functions

Ability to remain in a stationary position (seated) for extended periods while performing administrative tasks.
Frequent use of a computer, including typing, viewing monitors, and operating standard office equipment such as printers, copiers, and multi-line phones.
Ability to occasionally move about the office to attend meetings, access files, or interact with staff and the public.
Ability to lift and carry light items, such as files, boxes of documents, or office supplies (typically up to 10–20 pounds).
Ability to communicate effectively, both verbally and in writing, with a diverse range of individuals.
Visual ability to read and review detailed documents, spreadsheets, and electronic communications.
Manual dexterity sufficient to handle documents, operate office equipment, and perform data entry tasks.
Some travel between locations may be required.

The City of Saint Charles is an Equal Opportunity Employer and participates in E-Verify.

Quick Apply

Refine Your Search

assistant front office manager jobs in maryland heights, mo

Executive Assistant II

Assistant Front Office Manager

Program Assistant, TRIO Student Support Services

Assistant Front Office Manager

Assistant Front Office Manager

Assistant Front Office Manager

Personal Assistant

Receptionist

Assistant General Manager

Assistant Office Manager

Assistant Front Office Manager

Secretary

Assistant Front Office Manager

Assistant Store Manager - 0656

Assistant Store Manager - 7703

Assistant Store Manager - 0664

Hotel General Manager

General Manager

Assistant Hotel Manager

Assistant Store Manager

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