Top 14 Executive personal assistant Jobs in Mason, Oh

Executive Administrator to the President / CEO
Hightowers Petroleum Co. —Middletown, OH
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
Quick Apply
Administrative Assistant
TriHealth —Cincinnati, OH
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
21h
Executive Assistant
Crossroads Church —Cincinnati, OH
- Part-time
- Ability to walk for extended periods
- 5 years
- Ability to lift 50 pounds
14d
Executive Assistant, Executive Leadership Team
United Way of Greater Cincinnati —Cincinnati, OH
- $55,000 a year
- Monday to Friday
- Google Workspace
- Research
- Mid-level
- 403(b) matching
- Disability insurance
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Executive Assistant
The Miami Valley School —Dayton, OH
- $45,000 - $55,000 a year
- Weekends as needed
- Background check
- Mid-level
- 3 years
- 403(b) matching
- Health savings account
Quick Apply
8d
Executive Assistant to the Provost
Cincinnati State Technical & Community College —Cincinnati, OH
- $55,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Free parking
- Health savings account
Quick Apply
9d
EXECUTIVE ASSISTANT 1
Clermont County Ohio Government —Clermont County, OH
- From $21.01 an hour
- Full-time
- Mid-level
- Office
- Organizational skills
- Paid holidays
- Disability insurance
11d
Executive Assistant II - BTD
Cincinnati State Technical & Community College —Cincinnati, OH
- $21.75 an hour
- Full-time
- School experience
- Microsoft Outlook
- Mid-level
- Free parking
- Health savings account
Quick Apply
Front Desk Receptionist
Hyatt Place Blue Ash —Blue Ash, OH
- $13.25 - $16.50 an hour
- Full-time
- Bilingual
- Computer literacy
- Office
Quick Apply
11d
Front Desk/Program Assistant
The Ion Center for Violence Prevention —Covington, KY
- From $20 an hour
- 18 years or older
- Writing skills
- Office
- Paid parental leave
- Health savings account
Quick Apply
9d

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Administrative Assistant
Brown Financial Advisors —Milford, OH
Answer incoming calls and transfer all calls to the appropriate personnel. Perform other clerical duties such as filing, photocopying, collating, faxing etc.
$45,000 - $50,000 a year
Quick Apply
Administrative Assistant
Raymond James Financial Services —West Chester, OH
Process incoming and outgoing correspondence. Support social media or website updates as needed. Deliver a welcoming and professional client experience.
$20 - $30 an hour
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Executive Administrative Assistant
Nationwide —Columbus, OH
Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial.
23h
Part-Time to Full-Time Executive Assistant
Check Off Your List —Columbus, OH
Liaison Communication: Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process.
$22 an hour

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Executive Administrator to the President / CEO

Hightowers Petroleum Co. -
Middletown, OH

Quick Apply

Job Details

Full-time

Qualifications

Confidential information handling
High school diploma or GED
Stakeholder relationship building

Full Job Description

Hightowers Petroleum Co. is a Licensed Motor Fuel Dealer and operates across the United States, Mexico and Canada. We offer a vast and virtually limitless array of branded and unbranded conventional fuels, as well as renewable fuels, natural gas, propane, lubricants and greases.

At Hightowers Petroleum Co. we are dedicated to fostering a culture of teamwork and delivering exceptional customer service. Our commitment is rooted in our core values of mutual respect, integrity, empowerment, and community service. These principles guide our actions and underpin our efforts to build strong, collaborative relationships both within our team and with our clients. We believe that by empowering our employees and respecting the communities we serve, we create a positive impact that extends beyond our business operations

About the Position

The Executive Assistant provides high-level administrative support to the Chief Executive Officer (CEO). This role serves as the primary point of contact for internal and external stakeholders on matters related to the CEO. The Executive Assistant manages a wide range of administrative tasks and ensures smooth communication and coordination between the CEO's office and other departments, acting as a key "gatekeeper" to the CEO’s time and priorities. This position is full time, reporting directly to the Chief Executive Officer.

Key Responsibilities

Administrative Support - Complete a wide array of administrative tasks for the CEO, including managing a highly active calendar, preparing and submitting expense reports, drafting confidential correspondence, and arranging complex travel plans, itineraries, and agendas.

Schedule Management - Ensure the CEO’s schedule is organized and followed, including providing "gatekeeper" and "gateway" functions for access to the CEO. Anticipate and resolve scheduling conflicts to prioritize the CEO’s time effectively.

Issue Prioritization - Research, prioritize, and manage sensitive issues addressed to the CEO. Follow up as necessary, determining appropriate responses, referrals, or actions to resolve matters.

Communication Liaison - Facilitate smooth communication between the CEO’s office and internal departments, fostering trust and credibility with the senior leadership team and maintaining effective working relationships.

Project Support - Provide hands-on assistance with critical projects and deliverables, including drafting letters of acknowledgment, personal correspondence, and other documents that support the CEO’s leadership responsibilities.

Task Management - Proactively manage multiple competing priorities, ensuring projects are completed with accuracy, professionalism, and often under time-sensitive deadlines.

Other Duties -Perform other administrative duties as required to support the CEO and ensure the smooth running of the executive office.

Education and Experience

High School Diploma required. Certification, Associate’s Degree or higher in Business Administration or related field preferred.
8-10 years of executive-level support experience, particularly for C-Level executives.

Knowledge, Skills, and Abilities

Communication - Exceptional verbal and written communication skills with the ability to draft clear, accurate, professional documents.

Organization - Strong organizational skills, capable of managing multiple priorities with high attention to detail.

Time Management -Proven ability to meet tight deadlines in a fast-paced environment.

Problem Solving -Demonstrated proactive approach to problem-solving with strong decision-making abilities.

Confidentiality – Must uphold a high level of discretion and confidentiality.

Technical Proficiency - Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat. Must type at least 65 words per minute.

Work Environment

This position is on-site daily and operates in a professional office environment. Position entails prolonged periods of sitting at a desk and working on a computer. Office hours are Monday – Friday, 8:00am – 5:00pm and will require occasional need to work beyond normal operating hours depending on the CEO’s schedule.

Quick Apply

Refine Your Search

executive personal assistant jobs in mason, oh

Executive Administrator to the President / CEO

Administrative Assistant

Executive Assistant

Executive Assistant, Executive Leadership Team

Executive Assistant

Executive Assistant to the Provost

EXECUTIVE ASSISTANT 1

Executive Assistant II - BTD

Front Desk Receptionist

Front Desk/Program Assistant

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