Top 2370 Insurance account representative Jobs in Maspeth, Ny

Operations Administrator
Confidential —Long Island City, NY
- $60,000 - $80,000 a year
- Full-time
- Background check
- Spanish
- Ability to walk for extended periods
- Paid jury duty
- Health insurance
Quick Apply
6d
Insurance Account Representative - State Farm Agent Team Member
Ariel Abreu - State Farm Agent —Queens, NY
- $45,000 - $150,000 a year
- Full-time
- Office
- Communication skills
- Marketing
- Paid time off
Quick Apply
Customer Success Representative
Blue Robotics —New York, NY
- $27 - $30 an hour
- Full-time
- Remote
- Writing skills
- Basic math
- Bachelor's degree
- Paid parental leave
- AD&D insurance
Quick Apply
6d
Insurance Account Representative - State Farm Agent Team Member
Marcel Robin - State Farm Agent —Astoria, NY
- $60,000 - $90,000 a year
- Full-time
- Spanish
- Office
- Computer skills
- Health insurance
- Paid time off
Quick Apply
Nuclear Medicine Technologist
Cardiac Imaging, Inc. —White Plains, NY
- $60 - $75 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health savings account
- AD&D insurance
Quick Apply
Insurance Attorney
Tunnel To Towers Foundation —Staten Island, NY
- $110,000 - $115,000 a year
- Full-time
- Background check
- 5 years
- In-person
- Health insurance
- Dental insurance
Quick Apply
Outside Sales Representative
True World Foods New York, LLC —Elizabethport, NJ
- $54,497.68 - $59,610.11 a year
- Full-time
- Mid-level
- Driver's License
- In-person
- Health insurance
- Dental insurance
Quick Apply
6d
Salesman
Cap Rents Supply —Ridgefield, NJ
- From $75,000 a year
- Full-time
- Hybrid work
- Mid-level
- Business development
- Driver's License
- Health insurance
- 401(k)
Quick Apply
Multimedia Sales Executive
Pamal Broadcasting —White Plains, NY
- From $45,000 a year
- Full-time
- Up to 50% travel
- Sales
- Marketing
- Paid training
- Health savings account
Quick Apply
Nuclear Medicine Technologist
Cardiac Imaging, Inc. —Newark, NJ
- $60 - $75 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health savings account
- AD&D insurance
Quick Apply
Wholesale Coffee Sales Representative
Devocion —Brooklyn, NY
- $60,000 - $80,000 a year
- Full-time
- Hospitality
- Mid-level
- 3 years
- Health insurance
- Dental insurance
Quick Apply
11d
Elementary Special Education Teacher
iLearn Schools (Bergen/Passaic/Paterson/Hudson/Bronx Arts & Science Charter Schools) —Paterson, NJ
- From $64,500 a year
- Full-time
- Background check
- Classroom
- Experience working with individuals with disabilities
- Health savings account
- Health insurance
Quick Apply
NJDOE Certified Teacher of Students with Disabilities (ABA Classroom)
Garden Academy —West Orange, NJ
- Full-time
- Classroom
- Applied behavior analysis
- Teaching Certification
- Health savings account
- Health insurance
Quick Apply
Special Education Teacher
iLearn Schools (Bergen/Passaic/Paterson/Hudson/Bronx Arts & Science Charter Schools) —Garfield, NJ
- From $66,500 a year
- Full-time
- Background check
- Classroom
- Experience working with individuals with disabilities
- Health savings account
- Health insurance
Quick Apply
Orthopedic Trauma Surgeon (Part-Time)
Physician Affiliate Group of New York —Brooklyn, NY
- $272,475 a year
- Part-time
- Surgery
- Inpatient
- Outpatient experience
- AD&D insurance
- Loan repayment program
Quick Apply
Math Teacher
ILearn Schools —Kearny, NJ
- From $68,500 a year
- Full-time
- Background check
- Classroom
- High school
- Health savings account
- Health insurance
Quick Apply
Japanese Bilingual Corporate IT Sales Representative in New York
NSD International, Inc. —New York, NY
- $70,000 - $90,000 a year
- Full-time
- English
- Office
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Case Manager (Bilingual in Korean/English)
Selfhelp Community Services —Fresh Meadows, NY
- $54,000 - $56,400 a year
- Full-time
- Customer service
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Nurse Practitioner/Physician Assistant
Ahava Care Group —Bronx, NY
- $140,000 - $160,000 a year
- Full-time
- Nursing
- Skilled nursing facility
- Physical & Rehabilitation Medicine
- Health savings account
- Disability insurance
Quick Apply
7d
Middle School Special Education Teacher (26-27 SY)
Merrick Academy Queens Public Charter School —Queens, NY
- $60,000 - $100,000 a year
- Full-time
- Classroom
- Management
- Experience working with individuals with disabilities
- Health savings account
- Health insurance
Quick Apply

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Operations Administrator

Confidential
Long Island City, NY

Quick Apply

Job Details

Full-time
$60,000 - $80,000 a year
6 days ago

Benefits

Paid jury duty
Health insurance
On-site gym
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance

Qualifications

Confidential information handling
Construction payment applications
Accounts receivable management
Spreadsheets
Executive administrative support
Client invoicing
Attention to detail
QuickBooks
Payroll
Construction accounting
Productivity software
Time & attendance systems
ProCore
Payroll record maintenance

Full Job Description

Summary/Objective

We are a premier NYC Rope Access company specializing in exterior building maintenance, inspections, and restoration. We are seeking a highly organized, detail oriented Operations Administrator to serve as the operational backbone of our executive team. The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities while working independently with minimal supervision.

This role combines executive support with payroll administration, timekeeping, invoicing, accounts receivable, insurance administration, and project compliance. Working closely with executives, project managers, field personnel, and accounting, the Operations Administrator ensures projects, documentation, and financial workflows remain organized, accurate, and on schedule.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Executive Administrative Support

Manage executive calendars, coordinate meetings, project walkthroughs, and scheduling priorities.
Prepare executive correspondence, reports, presentations, agendas, and meeting minutes.
Screen communications and prioritize executive requests.
Assist leadership with special projects and operational initiatives.

Time Tracking and Payroll Administration

Review, reconcile, and process employee time records.
Verify labor hours, job costing, and project allocations.
Resolve payroll discrepancies with supervisors and field personnel.
Coordinate payroll processing with Accounting and Human Resources.
Maintain accurate payroll documentation and supporting records.

Invoicing and Accounts Receivable

Prepare client invoices based on contracts, work orders, change orders, and completed work.
Submit invoices through client portals when required.
Monitor accounts receivable, track invoice status, assist with collections, and resolve client billing.
Reconcile billing discrepancies and respond to client inquiries.

Insurance and Compliance Management

Coordinate Certificates of Insurance (COIs) by obtaining client requirements, submitting requests to the Risk Management team, and providing completed COIs to clients for review.
Coordinate insurance renewals and maintain policy documentation.
Manage contractor compliance portals and owner requirements.
Maintain subcontractor insurance certificates and compliance documentation.
Maintain OSHA, DOB, and project compliance documentation.
Support AIA billing documentation, lien waivers, certified payroll documentation, and contract compliance as required.

Operations Administration

Maintain organized digital and physical project files, including contracts, RFIs, submittals, permits, change orders and closeout documentation.
Assist project managers with scheduling, procurement, and administrative support.
Generate operational reports and dashboards for leadership.
Support proposal preparation and project startup documentation.

Supervisory Responsibility

None.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times.

Position Type

This is a full-time position.

Travel

No travel is expected for this position.

Required Qualifications

1. 3+ years of operations, construction administration, or executive administrative experience.

2. QuickBooks proficiency required.

3. Experience with payroll processing, timekeeping, invoicing, and accounts receivable.

4. Advanced Microsoft Office skills, especially Excel.

5. Exceptional organizational, communication, and problem solving skills.

6. Ability to prioritize multiple deadlines in a fast paced environment.

7. High level of discretion when handling confidential information..

Preferred Qualifications

1. Experience with Procore, SafetyClerk, or similar construction management software.

2. Experience with contractor compliance platforms (Avetta, ISNetworld, BuildingConnected, etc.).

3. Familiarity with AIA billing, certified payroll, lien waivers, and prevailing wage documentation.

4. Construction or specialty contracting industry experience.

5. Bilingual English and Spanish preferred.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Pay: $60,000.00 - $80,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
On-site gym
Paid jury duty
Paid time off
Vision insurance

People with a criminal record are encouraged to apply

Experience:

QuickBooks: 3 years (Required)

Ability to Commute:

Long Island City, NY 11101 (Required)

Work Location: In person

Quick Apply

Refine Your Search

insurance account representative jobs in maspeth, ny

Operations Administrator

Insurance Account Representative - State Farm Agent Team Member

Customer Success Representative

Insurance Account Representative - State Farm Agent Team Member

Nuclear Medicine Technologist

Insurance Attorney

Outside Sales Representative

Salesman

Multimedia Sales Executive

Nuclear Medicine Technologist

Wholesale Coffee Sales Representative

Elementary Special Education Teacher

NJDOE Certified Teacher of Students with Disabilities (ABA Classroom)

Special Education Teacher

Orthopedic Trauma Surgeon (Part-Time)

Math Teacher

Japanese Bilingual Corporate IT Sales Representative in New York

Case Manager (Bilingual in Korean/English)

Nurse Practitioner/Physician Assistant

Middle School Special Education Teacher (26-27 SY)

I want to receive the latest job alert for insurance account representative in maspeth, ny

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