Top 17 Arts administration Jobs in Massachusetts

Program Manager, Arts & Creativity
The Boston Foundation —Boston, MA
- $75,000 - $90,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Mid-level
- Office
Program Administrator, College & Graduate School of Arts & Sciences
Boston University —Boston, MA
- Part-time
- School experience
- Mid-level
- University
ASSISTANT DEAN, ADVISING & ACADEMIC SERV, College of Arts & Sciences, Student
Boston University —Boston, MA
- Master's degree
- 8 years
- Supervising experience
- Paid holidays
- Health insurance
MANAGER, ENROLLMENT & STUDENT ENGAGEMENT, College of Fine Arts, Tanglewood Institute
Boston University —Boston, MA
- Sales
- Mid-level
- Residential
Senior Academic Advisor - School of the Museum of Fine Arts
Tufts University —Medford, MA
- $55,600 - $83,400 a year
- Weekends as needed
- Hybrid work
- Writing skills
- Public speaking
- Master's degree
Arts Program Director
Inquilinos Boricuas En Accion —Boston, MA
- $105,000 - $106,000 a year
- Full-time
- Spanish
- Sales
- Word processing
- Free parking
- Health insurance
Quick Apply
6d
Fiscal & Grant Administration Specialist, Arts & Sciences Service Center
Boston College —Chestnut Hill, MA
- $28.21 - $35.27 an hour
- Full-time
- Mid-level
- University
- Bachelor's degree
- Paid holidays
- Health insurance
14d
Advisor - Fine Arts Coordinator K-12
Bellingham Public Schools —Bellingham, MA
- $6,500 a month
- Full-time
- Senior level
- Public school
- Teaching
Director, Fine Arts Studios and Academic Space Management
Tufts University —Boston, MA
- $131,100 - $196,700 a year
- Online Application
- School experience
- Classroom
- 6 years
Associate Director of Admissions - School of Arts and Sciences
Tufts University —Medford, MA
- $67,200 - $100,700 a year
- Hybrid work
- 5 years
- Public speaking
- Office
Residential Life Coordinator - School of Arts and Sciences
Tufts University —Medford, MA
- Full-time
- Hybrid work
- Mid-level
- Residential
- Master's degree
User Services Desktop Administrator - Massachusetts College of Liberal Arts
Massachusetts College of Liberal Arts —North Adams, MA
- $60,000 - $65,000 a year
- Full-time
- Azure
- Mid-level
- Ability to lift 50 pounds
- Paid holidays
- Health insurance
13d
Bilingual Arts Program Coordinator (Part-Time)
XC Art Center —Woburn, MA
- $25 - $30 an hour
- Part-time
- English
- Office
- Administrative experience
Quick Apply
Office Assistant - Office of Admission 2026-2027 (Work Study & Trust Funded Position) - Massachusetts College of Liberal Arts
Massachusetts College of Liberal Arts —North Adams, MA
- Part-time
- Microsoft Word
- Microsoft Excel
- Office
Admission Counselor - Massachusetts College of Liberal Arts
Massachusetts College of Liberal Arts —North Adams, MA
- $40,000 - $45,000 a year
- Full-time
- High school
- Public speaking
- Research
- Paid holidays
- Health insurance
Admission Ambassador 2026-2027 (Work Study & Trust Funded Position) - Massachusetts College of Liberal Arts
Massachusetts College of Liberal Arts —North Adams, MA
- Part-time
- Office
- University
- Data entry
Chief of Staff for Diversity and Equity - Massachusetts College of Liberal Arts
Massachusetts College of Liberal Arts —North Adams, MA
- $115,000 - $125,000 a year
- Full-time
- Doctoral degree
- Master's degree
- University
- Paid holidays
- Health insurance
5d

Discover related jobs

Based on your search for arts administration jobs.

Immediate Need for Crater/Fine Art Handler
U.S.Art Company —Randolph, MA
Provide basic tool kit, (cordless driver and bits, utility knife, tape gun, tape measure, etc.). Carpentry experience, basic knowledge of woodworking and power…
Experienced Retail Salesperson – Art Gallery
Gallery —Provincetown, MA
Welcome and actively engage gallery visitors. The right person will comfortably approach visitors, ask questions, learn what interests them, explain the artwork…
$20 - $30 an hour
Quick Apply

I want to receive the latest job alert for arts administration in massachusetts

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

arts administration jobs near massachusetts

Program Manager, Arts & Creativity

The Boston Foundation -
Boston, MA

Apply Now

Job Details

Full-time
$75,000 - $90,000 a year

Qualifications

Optimizing workflow processes
Project team coordination
Meeting minutes
Project reporting
Data integrity assurance
Nonprofit finance
Computer operation
Phone inquiries
Vendor contracts
Microsoft Excel
Office activity coordination
Database systems
Project documentation
Phone communication
Operations coordination planning
Filing
Process improvement
Executive administrative support
Mid-level
Data summary reports
Invoice processing
Data integrity and documentation
Salesforce Cloud
Financial records management
Grant project management
Compliance documentation
Nonprofit financial management experience
Desktop applications
Collaboration with community partners
Organizational skills

Full Job Description

Department: Programs

Reports To: Director, Arts & Creativity

FLSA Classification: Exempt FTE: 1

Supervises: None

Hybrid Schedule (subject to change): In office 2 days a week, Tuesday, and Thursday. Remote Monday, Wednesdays and Friday. This schedule may change based on department’s needs and meetings.

Position Budgeted: $75,000.00 to $90,000.00

Position Summary:

The Program Manager provides operational, administrative, and project coordination support for the Foundation’s Arts & Creativity focus area within the broader Community Wealth strategy. Working closely with the Director of Arts & Creativity, this role manages key administrative processes, supports grantmaking operations, maintains data and workflow systems, and coordinates communication with internal teams, external partners, and community stakeholders to ensure the effective execution of programs and initiatives.

Working collaboratively across Foundation departments and with community partners, the Program Manager supports the Foundation’s vision of community wealth by helping advance equitable grantmaking practices and operational excellence in service of BIPOC communities and long-term community sustainability.

This position also supports the Foundation’s broader Community Wealth vision: that BIPOC residents own and control the critical assets that contribute to community enrichment, stability, and long-term sustainability.

Essential Functions:

Grantmaking Operations & Systems Management

Manage the administrative life cycle of grants, including application intake, eligibility verification, data entry, compliance documentation, award processing, and closeout;
Maintain accurate and timely records in the Foundation’s grants management systems (e.g., Salesforce and Smart Simple), ensuring data integrity and consistent workflow tracking;
Coordinate with Grants Management to ensure all required documentation meets IRS and Foundation compliance standards;
Prepare grant materials, summaries, and internal documentation for review cycles, leadership briefings, and board meetings;
Monitor reporting deadlines and support communication with grantees regarding required submissions and compliance expectations;
Ensure all grant files meet internal compliance standards, including due diligence documentation, financial reviews, and legal requirements;
Maintain organized digital and physical filing systems for contracts, grant records, and program documentation; and
Assist with the preparation of reports, memos, and internal communications related to grantmaking operations.

Budget, Contracts & Invoice Support

Track program budgets, expenditures, and forecasts in collaboration with the Director and Finance team; and
Process contracts, vendor agreements, invoices with accuracy and timeliness, ensuring alignment with internal approval workflows.

Administrative & Logistical Coordination

Manage calendars, meetings, and scheduling for the Director of Arts and Creativity. This includes managing and scheduling internal meetings, grantee convenings, cross-departmental sessions, and other meetings and events as needed;
Respond to internal and external email and phone inquiries in a timely manner;
Prepare workplans for Arts & Creativity team and provide logistical support for events, site visits, convenings, and public programs, including room setup, registration, materials preparation, and day-of coordination; and
Prepare meeting agendas, take minutes, and distribute follow-up materials.

Cross-Department and External Partner Collaboration

Serve as a liaison between Programs, Events, Finance, Grants Management, and IT to ensure smooth workflow and timely resolution of operational issues;
Support special projects, research tasks, and internal process improvements assigned by the Director or senior leadership; and
Liaison with grantees and external stakeholders individually and in partnership with the Director as a primary contact

Other Duties and Responsibilities:

Individuals assigned to this position may perform other duties as assigned.

Qualifications

Preparation, Knowledge, Previous Experience:

College degree or equivalent relevant professional required;
4–6 years of professional experience in one or more of the following: philanthropy, nonprofit administration, operations, grants management, or related field; and
3 years of event planning experience preferred.

Skills, Abilities, Competencies:

Knowledge of Greater Boston’s arts ecosystem, neighborhoods, and nonprofit landscape is preferred. At minimum, curiosity and excitement about the Arts and Creativity sector;
Experience with grants management systems (Salesforce and Smart Simple strongly preferred) and comfort learning new platforms;
Familiarity with nonprofit financial documents (budgets, audits, IRS Form 990) preferred;
Demonstrates exemplary professionalism, and sound judgement in working with internal and external colleagues, grantees, and community partners;
Values empathy, kindness, and mutual respect to foster an environment where everyone can thrive. Highly detail-oriented with strong organizational skills and the ability to manage multiple deadlines with minimal supervision;
Strong administrative and project management skills, with the ability to work independently and proactively;
Excellent written and verbal communication skills;
Commitment to the Foundation’s mission; and
Strong computer skills, including Microsoft Office Suite, Teams, Excel, and database systems.

Working Conditions & Physical Demands:

Ability to work on-site and remotely as required;
Ability to work at a computer workstation for extended periods;
Ability to travel up to 30% of the time for site visits, events or conferences; and
Ability to carry up to 20 lbs. on occasion (e.g., event materials and equipment).

The content is intended to describe the general nature and level of work being performed by persons assigned to this job. It is not intended to constitute an exhaustive list of all responsibilities and duties required.

External and internal applicants, as well as position incumbents, who are or become disabled as defined under the Americans with Disabilities Act or applicable state law, must be able to perform the essential functions of the job (including those listed above) either with or without reasonable accommodation. Reasonable accommodation, if any, will be determined by management in consultation with the employee on a case-by-case basis.

This job description is intended to be general and may be revised from time to time. At management’s discretion, the employee may be assigned different or additional duties from time to time.

Apply Now

Refine Your Search

arts administration jobs in massachusetts

Program Manager, Arts & Creativity

Program Administrator, College & Graduate School of Arts & Sciences

ASSISTANT DEAN, ADVISING & ACADEMIC SERV, College of Arts & Sciences, Student

MANAGER, ENROLLMENT & STUDENT ENGAGEMENT, College of Fine Arts, Tanglewood Institute

Senior Academic Advisor - School of the Museum of Fine Arts

Arts Program Director

Fiscal & Grant Administration Specialist, Arts & Sciences Service Center

Advisor - Fine Arts Coordinator K-12

Director, Fine Arts Studios and Academic Space Management

Associate Director of Admissions - School of Arts and Sciences

Residential Life Coordinator - School of Arts and Sciences

User Services Desktop Administrator - Massachusetts College of Liberal Arts

Bilingual Arts Program Coordinator (Part-Time)

Office Assistant - Office of Admission 2026-2027 (Work Study & Trust Funded Position) - Massachusetts College of Liberal Arts

Admission Counselor - Massachusetts College of Liberal Arts

Admission Ambassador 2026-2027 (Work Study & Trust Funded Position) - Massachusetts College of Liberal Arts

Chief of Staff for Diversity and Equity - Massachusetts College of Liberal Arts

Discover related jobs

I want to receive the latest job alert for arts administration in massachusetts

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected