Executive Coordinator
Takeda Pharmaceutical —Boston, MA
- $37.55 - $58.97 an hour
- Full-time
- Hybrid work
- Research
- Mid-level
- High school diploma or GED
- Paid holidays
- Disability insurance
STEAM Teacher & SPARK Coordinator
Our Sisters' School —New Bedford, MA
- $50,000 - $60,000 a year
- Full-time
- Background check
- School experience
- Classroom
- Health insurance
- Dental insurance
Quick Apply
Finance Coordinator
New England Community Services, Inc —Brookline, MA
- $55,000 - $65,000 a year
- Weekends as needed
- Hybrid work
- Background check
- CPA
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Operations Coordinator
Choice Recovery Coaching Inc —Springfield, MA
- $23 - $27 an hour
- Full-time
- Bilingual
- Mid-level
- 3 years
- Paid time off
- Employee discount
Quick Apply
EH&S & Facilities Coordinator
American Superconductor NE —Ayer, MA
- $27 - $36 an hour
- Full-time
- Military
- Office
- High school diploma or GED
Quick Apply
Order Entry & Sales Support Coordinator
SupremeX —Douglas, MA
- $18.50 - $23.75 an hour
- Full-time
- Customer service
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
1d
Project Management Coordinator
JEOL USA, Inc. —Peabody, MA
- $55,000 - $65,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Disability insurance
- Health insurance
Quick Apply
10d
Senior Accounts Payable Coordinator
JEOL USA, Inc. —Peabody, MA
- $55,000 - $65,000 a year
- Online Application
- Hybrid work
- Basic math
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
4d
Client Services Account Coordinator
DS Graphics | Universal Wilde —Canton, MA
- From $25 an hour
- Full-time
- Background check
- Customer service
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Strategic Projects Coordinator
Delta Projects, Inc. —Dedham, MA
- $28.85 - $30.28 an hour
- Full-time
- Microsoft Excel
- Management
- PMP
- Health insurance
- Dental insurance
Quick Apply
Coordinator, Global Payroll
Bain & Co. —Boston, MA
- $55,750 - $67,000 a year
- Full-time
- Hybrid work
- Research
- Mid-level
- Office
- Wellness program
- Paid holidays
Quick Apply
Maintenance Coordinator (Part Time and Full Time Available)
The Woods at Merrimack Retirement Community —Methuen, MA
- $25 - $28 an hour
- Full-time
- Carpentry
- Background check
- Clean driving record
- Health savings account
- Health insurance
Quick Apply
8d
Transportation Logistics Coordinator
Boys & Girls Clubs of Metro South —Taunton, MA
- $25 - $32 an hour
- 8 hour shift
- Mid-level
- CDL
- Databases
- 401(k)
- 401(k) matching
Quick Apply
14d
Administrative Coordinator - Classical Studies
Tufts University —Medford, MA
- $27.85 - $38.50 an hour
- Hybrid work
- 5 years
- Mid-level
- Office
7d
DSNP Claims Resolution Coordinator
Mass General Brigham Health Plan Holding Company, Inc. —Somerville, MA
- $19.81 - $28.30 an hour
- Full-time
- Remote
- HIPAA
- Research
- Mid-level
- Health insurance
- Opportunities for advancement
Quick Apply
7d
Academic Program Coordinator
Northeastern University —Boston, MA
- $53,615.00 - $75,728.75 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Mid-level
- Health insurance
- Dental insurance
People Strategies Coordinator (HR Coordinator)
Shawmut —Boston, MA
- $65,000 - $78,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Dental insurance
- Tuition reimbursement
3d
Project Coordinator
Takeda Pharmaceutical —Cambridge, MA
- $58,400 - $91,740 a year
- Full-time
- Hybrid work
- Writing skills
- Mid-level
- Bachelor's degree
- Paid holidays
- Disability insurance
1d
Recruiting Coordinator
Angi —Boston, MA
- $50,000 - $75,000 a year
- Full-time
- Remote
- Background check
- Research
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Operations Coordinator, Commercial
PharmaEssentia U.S.A. —Burlington, MA
- $67,320 - $99,960 a year
- Full-time
- Hybrid work
- Microsoft Outlook
- Word processing
- Mid-level
- Free parking
- Health insurance

I want to receive the latest job alert for special projects coordinator in massachusetts

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

special projects coordinator jobs near massachusetts

Executive Coordinator

Takeda Pharmaceutical -
Boston, MA

Apply Now

Job Details

Full-time
$37.55 - $58.97 an hour

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Volunteer time off
Life insurance

Qualifications

Confidential information handling
Employee relationship building
Research
High school diploma or GED
Cross-functional collaboration

Full Job Description

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

About the role:

At Takeda, we are a forward-looking, world-class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life-changing therapies to patients worldwide.

The Executive Coordinator provides high-level administrative support to their leader (VP or above) and leadership team, ensuring smooth and efficient operations within the organization. Working independently and acting as a gatekeeper and liaison, the role involves managing complex schedules, communications, and the flow of information to maximize executive productivity. The Executive Coordinator maintains the highest degree of professionalism, discretion, and confidentiality in representing their leader and the Research organization in all interactions, working effectively across a matrixed organization. Success in this position extends beyond task management - the role requires strong business acumen, the ability to anticipate needs and support informed decision making, and a proactive approach to driving results. The Executive Coordinator plays a vital role in fostering organizational culture by providing trusted insights, feedback, and strategic support to senior leadership and the teams they manage.

How you will contribute:

Executive Support: Manage and maintain complex executive calendars and travel arrangements. Prepare, edit, and manage correspondence, presentations, reports, and other documents. Conduct research and compile data to support leader decision-making. Track expenses, process invoices, and assist with purchase orders.

Leadership & Culture: Serve as a role model and mentor to administrative colleagues, acting as an ambassador for ONE Research and demonstrating Takeda Leadership Behaviors.
Meeting & event management: Organize and support leadership meetings, functional events, and workshops/offsites, inclusive of agenda and content preparation, note-taking (making use of AI tools), and logistics, with a focus on participant experience, under minimal supervision.
Research Admin Community of Practice (CoP): Serves as an active member of CoP, contributing to Research-wide initiatives. Attends CoP meetings and actively supports enterprise advancement by aligning with CoP processes.
Stakeholder Management: Act as a primary liaison between executives and internal/external stakeholders, ensuring timely and professional communication.
Talent support: In coordination with Human Resources, coordinate promotion cycle logistics for function; support employee development programs (e.g., trainings, promotions, etc.) logistics, including scheduling, materials, and record-keeping.
Process Optimization: Proactively identify opportunities to develop and standardize processes; brings forward best practices and functional knowledge to elevate capabilities of the team (e.g., sharing successful technology implementation and ideas for new processes or improvements, etc.)
New employee onboarding: Manage onboarding, including workspace setup, orientation scheduling, and administrative support with eye toward process optimization.
Function Resource: Act as a knowledge source for all colleagues in assigned function, remaining up-to-date on policies and procedures
Provide administrative support for special projects as required, working in partnership with other functional team members (not limited to leadership team members and Research Enablement Leads)

Minimum Requirements/Qualifications:

High school diploma/GED required. Associate or bachelor’s degree preferred
Minimum 8 years of relevant work experience or equivalent, preferably within a BioPharma environment.
Communication Skills – Clear, concise, and professional written and verbal communication.
Organizational Skills – Strong ability to prioritize, multitask, work independently, and manage time effectively.
Confidentiality – Demonstrated discretion and integrity in handling sensitive information.
Adaptability – Ability to remain flexible and efficient in a dynamic, fast-paced environment.
Proactive Problem-Solving – Resourceful in anticipating needs and resolving issues effectively.
Attention to Detail – Meticulous in ensuring accuracy and quality in administrative tasks.
Interpersonal Skills – Skilled at building relationships and managing interactions diplomatically. Ability to influence without authority.
Professionalism – Committed to representing the organization with a positive and polished demeanor.
Collaboration – Strong teamwork mindset and a desire to contribute to collective success. Ability to work effectively with global teams.
Initiative – Works under minimal supervision; Self-driven to take ownership of responsibilities and deliver impactful results.

Travel Requirements:

Minimal travel as required for the work, primarily for meetings.

More about us:

At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

This position is currently classified as "hybrid" following Takeda's Hybrid and Remote Work policy.

#LI-Hybrid

Takeda Compensation and Benefits Summary

We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.

For Location:

Boston, MA

U.S. Hourly Wage Range:

$37.55 - $58.97

The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.

U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.

EEO Statement

Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.

Locations

Boston, MA

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time

Job Exempt

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Apply Now

Refine Your Search

special projects coordinator jobs in massachusetts

Executive Coordinator

STEAM Teacher & SPARK Coordinator

Finance Coordinator

Operations Coordinator

EH&S & Facilities Coordinator

Order Entry & Sales Support Coordinator

Project Management Coordinator

Senior Accounts Payable Coordinator

Client Services Account Coordinator

Strategic Projects Coordinator

Coordinator, Global Payroll

Maintenance Coordinator (Part Time and Full Time Available)

Transportation Logistics Coordinator

Administrative Coordinator - Classical Studies

DSNP Claims Resolution Coordinator

Academic Program Coordinator

People Strategies Coordinator (HR Coordinator)

Project Coordinator

Recruiting Coordinator

Operations Coordinator, Commercial

I want to receive the latest job alert for special projects coordinator in massachusetts

Related Searches